[Aust-NZ] FOSS4G

Thu Nov 29 06:21:43 EST 2007

Hi all

I had a quick look at the budget. ICE's professional experience is clearly
reflected in the document even at this early stage. Thank's ICE looks like
we're in good hands.

Just some random comments. There are some things we will need to consider
sooner or later.

   - The tutorial sessions on the first day will need to be looked at --
   will they be optional?
   - How much do we charge for registering with and without tutorial
   session?
   - How much honorarium, if at all, do we pay the tutorial/workshop
   speaker? (some pay the cost of travel and accommodation only and others
   given a small honorarium ~$US1000).
   - Scholarship program for students
   - Possible creativity in the conference schedule. For example
http://railsconfeurope.com/
   had a keynote every morning which had the effect of kicking off each
   day with everyone getting together in one hall and receiving some thought
   provoking ideas

Also being closer to Asia should we be thinking about religious holidays
there as well?
Check out http://www.interfaithcalendar.org/2009.htm for any major events.

Cheers
Shoaib

On Nov 29, 2007 2:18 PM, Kerry Richardson <kerry at iceaustralia.com> wrote:

> Hi Cameron,
>
> Thanks for your email.  We will definitely take into consideration your
> points and address these in the finalised budget.
>
> Together with Marie-Claire we will obtain more specific details around
> holidays overseas so we can decide on the most suitable time to hold the
> conference.
>
> Cheers
>
> Kerry Richardson | ICE AUSTRALIA
> National Client Liaison Manager
>
> ICE Australia | 183 Albion St Sydney NSW 2010
> Ph: +612 9368 1200
>
> kerry at iceaustralia.com
> www.iceaustralia.com
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> -----Original Message-----
> From: Cameron Shorter [mailto:cameron.shorter at gmail.com]
> Sent: Thursday, 29 November 2007 1:40 PM
> To: Marie-Claire Henry
> Cc: Aust-NZ OSGeo; Kerry Richardson
> Subject: Re: [Aust-NZ] FOSS4G
>
> Marie-Claire, Cara and Kerry,
>
> [Kerry, note the Aust-NZ email list is publicly archived. We use it to
> discuss ideas, but not specifics about the budget. Our reasoning for
> being public is explained here:
> https://extranet.lisasoft.com/wiki/index.php/Foss4g-sydney ]
>
> I had a chat with Jeff Waugh today broken short from another call he had
>
> coming in.
>
> My random thoughts - significantly tempered by Jeff's comments are:
>
> * UNSW and the Darling Harbour Convention Center are the venues options
> worth considering. We need an order of magnitude estimate comparing the
> difference in costs between the two, presented on a per delegate basis.
>
> * The majority of the attendees will be international. Maybe 90%. In the
>
> program I feel we need to include:
> - A dinner on Sydney Harbour or ferry ride to dinner.
> - Sydney's beaches are very attractive too. UNSW is walking distance
> from Coogee where guests can find accommodation. Guests can be
> encouraged to make use of the beaches before/after the conference too.
>
> * Networking is very important, so access to pubs is good.
>
> * As Jeff notes: "Keep the low value overheads down", spend it on high
> value items instead. Ie, keep publishing down, rely upon electronic
> email and web sites instead. Audio Visual from Darling Harbour is very
> expensive. I understand Venue costs for UNSW are much less, so we can
> spend more elsewhere. Lets get some figures so we can compare.
>
> * Jeff suggests treating speakers like rock stars. Linux Australia gave
> speakers a private Harbour Cruise. I'm open to this idea, but still need
>
> to be convinced. I'd like to run the idea past the international
> community first.
>
> --
>
> When are Australian Uni holidays? I assume we can only get access to
> UNSW during these holidays?
>
> When are Jewish and Thanksgiving holidays?
> Easter Sunday in 2009 is 12 April.
>
> The international Where 2.0 conference has traditionally been mid to
> late May. We should not clash with this.
>
> Marie-Claire Henry wrote:
> > Dear Cameron and Jeff
> > Thanks for taking the time today to meet with myself, Cara, The
> > Convention Centre and the PCO.
> > Thanks Tim for your time on the phone!
> > So next steps are that we really need to firm up the venue and costs
> > so that Kerry can finalise the budget. I have emailed the Victoria
> > Conference Centre again, so any further detail I receive back from
> > them, I will pass on.
> > Dates still need to be agreed and space to be held:
> >
> >           o German conference: Intergeo runs from 22nd to 24th
> >             SEPTEMBER in Karlsruhe, Germany.
> >           o Adelaide conference 28^th September - 2nd October 2009 :
> >
> http://www.environment.sa.gov.au/mapland/sicom/committee/pdf/May07/InfoI
> tem_Atta_AgRpts.pdf
> >
> >           o ^Cost effective time of year if possible
> >           o Not during school, Jewish or thanksgiving holidays
> >           o Perhaps week before or after Easter?
> >
> > This all needs to be finalised by 17 Dec at the latest.
> > Cameron - can you make sure Jeff receives this please. I will give you
>
> > a call tomorrow once you have discussed today's meeting with Jeff and
> > then follow up with Jeff to ensure that the two venues proposals are
> > meeting the IT requirements to his satisfaction.
> > Best Regards
> > Marie-Claire
> > *Marie-Claire Henry*
> > *Bid Executive*
> >
> > Sydney Convention and Visitors Bureau
> > Level 13 80 William St Sydney NSW 2011 Australia
> > Tel: 61 2 9332 5224 Fax: 61 2 9360 1223
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