[Aust-NZ] FOSS4G-SOTM-Oceania: conference length and dates

[Brent Wood]

If the venue costs are pretty minimal, as intimated in the video conference, costs may not increase much for two days vs one, but we do need this confirmed.
Do we want all sessions fully booked with presentations, or allow a late afternoon one for ad-hoc BoF type meetings?If we allow for Bof meetings, are these just arranged on the day or will we let people propose them in advance?
Do we organise a dinner for the middle evening? 

Yep, getting sessions sorted to avoid concurrent competing ones is tricky...
Are we looking for a committee accepting presentations proposals, or organising an "attendee vote", like some FOSS4G''s have done. I like the participatory approach - a very FOSS-like one :-) 

Cheers

Brent Wood

      From: adam steer <adam.d.steer at gmail.com>
 To: Philip Mallis <philip at philipmallis.com> 
Cc: OSGeo NZ/AU <aust-nz at lists.osgeo.org>
 Sent: Monday, December 18, 2017 12:38 PM
 Subject: Re: [Aust-NZ] FOSS4G-SOTM-Oceania: conference length and dates
   
Hi all
noting Cameron’s experience, and reading this thread - I’m also leaning toward two ‘conference’ days - perhaps one day could be ‘SoTM’ focussed and the other day ‘FOSS4G’ focussed? although there will be plenty of cross-fertilisation. These could, of course, be run in parallel but (being selfish here) I really hate having to choose, and inevitably miss cool things in parallel sessions.
Two days would require a minimum of 24 speakers (3 x 0.5hr slots for 4 sessions each day), which should be feasible.
However, I haven’t done any homework on the budget impact of 2 days vs 1 day - how does that affect registration cost etc.

Cheers
Adam
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