[Aust-NZ] FOSS4G-ANZ?

[John Bryant]

+1 from me on approaching SSSI, with the caveat that it's important to
retain independence as a community-driven event.

Prospectus sounds like a good idea, would it be appropriate to generate one
in the shared Google Drive folder for all to see?

Cheers
John

On 28 November 2017 at 09:48, Alex Leith <alexgleith at gmail.com> wrote:

> Hi All
>
> I know we’re going to have 10 people and 10 opinions sometimes, but I
> think video conferencing is quite effective and efficient these days. Zoom
> is excellent.
>
> I agree with Cameron’s two motions.
>
> And just in case it was missed, I’m a SSSI Board member and, if we choose
> to, I am confident I can get the support of SSSI to manage the “books”. I
> think we aim for the event to make a modest surplus, say, aim for a few
> thousands. And since SSSI might take the risk of a small loss, we should
> return some of the surplus to them.
>
> Can I get an indication of support to approach SSSI? We should probably
> put together a one page prospectus, if so, and it would be great to see if
> we can document in-principle support from organisations.
>
> Regards,
>
> Alex
>
>
> On Tue, 28 Nov 2017 at 9:02 am, John Bryant <johnwbryant at gmail.com> wrote:
>
>> +1 from me on motions A & B. I'm not *totally* clear on what the wiki is
>> for yet, but I can imagine a couple of potential uses, and it's good for
>> transparency.
>>
>> We may also wish to set up a nice conference website, my partner Cholena
>> Smart is a Drupal developer (see foss4gna <https://2018.foss4g-na.org/> page,
>> built with Drupal) and is keen to do this, if it's something we want. All
>> in good time.
>>
>> Re: comms channels, this feels a bit tricky. We've already started a
>> conversation off-list, but feels like there is value in the additional
>> transparency of this public list. I've noticed a couple of glitches though
>> (some emails not coming through in a timely fashion). But I'm in favour of
>> holding group conversations in the open by default. I propose we hold
>> conversations in the existing list for now unless it becomes a problem.
>>
>> John
>>
>> On 28 November 2017 at 06:17, Cameron Shorter <cameron.shorter at gmail.com>
>> wrote:
>>
>>> Hi all,
>>>
>>> My sincere apologies for missing almost all of the FOSS4G kickoff
>>> meeting. I was away from my desk at work and missed my alarm and then am
>>> embarrassed to admit that I forgot until the meeting was almost over.
>>>
>>> From reading the meeting logs I have a few comments:
>>>
>>> * I learned from FOSS4G 2009 that we in Australia/New Zealand should not
>>> use US/Europe metrics as an indicator of potential attendance. FOSS4G draws
>>> much of its attendance from a local audience. US/Europe has a large local
>>> and regional audience to draw upon. Aust/NZ have a lot of fish (and sheep)
>>> within our region.
>>>
>>> * I'd err on aiming small and low cost for the first event. Probably in
>>> the order of the 60 to 120 range. I'd suggest we see if we can keep price:
>>> $0<price<$100 per person. (This will be hard if we get big).
>>>
>>> * Re managing the books: I'd approach SSSI and ask if they wish to
>>> process the books for us, and if they do, what would be their conditions.
>>> If conditions are too onerous we look elsewhere. We could potentially have
>>> a University or a friendly government department or private company manage
>>> the books. Now is a good time to put out feelers to the friendly people you
>>> know to see if they are interested.
>>>
>>> * Re location: I'd look out for Universities in the first instance, but
>>> would also consider government departments, or friendly companies who often
>>> have a meeting room we could use for free or cheaply if we keep the event
>>> small. Again, worth putting out feelers.
>>>
>>> * Re communication channels. I suggest it is best to make use of a
>>> public archived forum for any decision making discussion (Hence sending
>>> this email to a public forum). I'm mildly in favour of our existing OSGeo
>>> Aust-NZ email list, backed by an irc channel on freenode. Probably irc://
>>> freenode.net#foss4g-austnz. It seems there is a preference for slack,
>>> and I'm ok with that. I suggest that decisions are backed up by the public
>>> email list. Ie, for any major decision send a MOTION:... to the email list,
>>> with a set period to respond (1 week usually, or 48 hours if urgent), and
>>> get all committee members to vote: +1 +0 0 -0 -1. Adopt a process like:
>>> https://wiki.osgeo.org/wiki/Live_GIS_Management
>>>
>>> * Re using a wiki.Yes, there will be no problems in using the OSGeo wiki
>>> and I think that is a good idea. We should officially ask the OSGeo
>>> Conference committee. I'd suggest a motion of:
>>>
>>> Motion A: to send to OSGeo Aust-NZ email list
>>>
>>> 1. That the OSGeo-Aust-NZ local chapter set up a
>>> https://wiki.osgeo.org/wiki/FOSS4G-Aust-NZ. After the conference, we
>>> will migrate this page to be a jump page to have a separate page for each
>>> year.
>>>
>>> 2. That we will additionally make use of google sheets and google docs
>>> as required which will be referenced from the wiki.
>>>
>>> Motion B: Assuming the Aust-NZ list agree with motion A, move to Motion
>>> B, which is to request use of https://wiki.osgeo.org/wiki/FOSS4G-Aust-NZ
>>> from the OSGeo conference committee. (This is just a formal thing, as we
>>> could just go ahead and do it).
>>>
>>>
>>>
>>> --
>>> Cameron Shorter
>>> Technology Demystifier, Learnosity
>>> Open Technologies Consultant
>>>
>>> M +61 (0) 419 142 254
>>>
>>> _______________________________________________
>>> Aust-NZ mailing list
>>> Aust-NZ at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/aust-nz
>>>
>>
>> _______________________________________________
>> Aust-NZ mailing list
>> Aust-NZ at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/aust-nz
>
> --
>
> Alex Leith
> 0419 189 050
>
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