[Board] F2F Agenda - OSGeo Core Values

[Cameron Shorter]

Hi Sanghee, board,

Time is running out to prepare for your board meeting, especially with 
Christmas holidays coming up too. This limits what you as a board can 
achieve in preparation, and limits the time for community response and 
debate.

So I suggest be pragmatic, and keep goals simple and achievable.
Be careful asking the community for open ended questions which will take 
much time to think about and then articulate. You likely won't get a 
response.

Better to be targeted with questions. "I think we should do X. Do you 
think it is a good or bad idea? Should we approach using "Big X", or 
"Little x", or maybe something else? This is harder to prepare, but has 
much greater chance of success in getting community engagement.
(I learned this through our initial mistakes in building OSGeo-Live: 
http://cameronshorter.blogspot.com.au/2011/06/memoirs-of-cat-herder-coordinating.html 
)

So hear is my suggestion:
1. Write draft text for proposal(s)
2. Invite community comment and feedback (using OSGeo Discuss list)
3. Discuss in board meeting
4. Refine text
5. Ask for further comment from community
6. Finalise text
7. Board vote to adopt text

I suggest as board members heading into board meeting, each of you 
should consider taking on at least one point that you think is 
important, and draft text for new content. (If you are a last minute 
person, maybe use your plane flight to the meeting as time to compose 
such text). This will be a case of leading by example, which I believe 
will result in community members following your lead and taking on 
similar initiates.

Warm regards,

Cameron

On 22/12/2015 1:26 pm, Sanghee Shin wrote:
> Dear Cameron,
>
> Thanks for your great suggestions.
>
> 1. We should admit that core values or F2F meeting couldn’t be one-shot solution to remedy recent staggering of OSGeo. Instead our course to F2F meeting could be the remedy, if we prepare the F2F meeting with many people’s involvement, interest and participation. So finally I just hope F2F meeting be the turing point of OSGeo to get stronger and stronger.
>
> 2. To reduce board member’s burden and to increase participation from the community, we need to ask community members to actively participate in setting the agendas, expected outcomes of F2F meeting earlier rather than asking after F2F meeting. We may ask them to write down their own OSGeo’s mission statement/core values/visions there at wiki page. And then board members could review and discuss their ideas with board members. By doing this, we could engage/attract more diverse people and thoughts.
>
> In short,
>
> - Before F2F meeting: Asking OSGeo members to write down their mission statement/core values/vision of OSGeo there at Wiki page
>
> - During F2F meeting: Review/discuss/refine proposed ideas with board members’s.
>
> - After F2F meeting: Ask feedback/opinions to community for outcome of F2F meeting.
>
> By dong this, we could create buzz around F2F meeting and also could hopefully attract many nice people/ideas. And finally make community members feel they are informed and involved.
>
> Kind regards,
>
> Sanghee
>
>
>> 2015. 12. 22., 오전 6:20, Cameron Shorter <cameron.shorter at gmail.com> 작성:
>>
>> Hi Sanghee,
>> I really like your idea of consolidating an agenda and developing core values.
>> The OSGeo Board created something similar a few years back, although we called it "Board Priorities"
>> https://wiki.osgeo.org/wiki/Board_of_Directors#Board_Priorities
>>
>> I'd suggest that these Board Priorities could be used as one of the sources for deriving the Core Values you mention.
>>
>> There is also good material from Jeff. The version with my commentary is here:
>> https://lists.osgeo.org/pipermail/discuss/2015-November/015346.html
>>
>> My experience is that developing core values that a community buys into is a time consuming process, and it is hard to get it right first time. However, we have many smart (and opinionated) people within the OSGeo community, who do an excellent job of adding and refining ideas.
>> So I suggest the Board meeting aim to build draft ready documents, which you then run past the greater OSGeo community afterwards for comment.
>>
>> Warm regards, Cameron
>>
>> On 21/12/2015 8:09 pm, Sanghee Shin wrote:
>>> Dear All,
>>>
>>> I think we need to discuss more specific agendas of January F2F meeting now.
>>>
>>> I found that there was no core values at OSGeo statement[1] and I believe we need to develop core values[2] of OSGeo there at F2F meeting. As you know, the core values are the guiding principles that dictate behavior and action. We always talk about ‘transparency’, ‘open’, ‘collaboration’. Those words can be OSGeo’s core values and if we incorporate core values in OSGeo officially, core values may help us govern relationship with other organisation and clarify who we are.
>>>
>>> So, my suggestion is like this.
>>>
>>> 1. At first we need to reexamine and revise OSGeo’s mission statement, the reason we exist
>>> 2. And then we need to develop core values of OSGeo, the way how we behave
>>> 3. Re-examine and revise OSGeo’s goals and then set the more clear long-term vision, the place we’re going.
>>>
>>> With results of above 3 steps, we may reflect whether previous actions or behaviours around OSGeo were inline with OSGeo’s mission statement, core values and vision. We may assign specific time to each steps to manage meeting more effectively. I revised F2F meeting agenda[3].
>>>
>>> I know this can be seen bureaucratic. However I believe if we develop core values of OSGeo, at least that will guide us the direction of how to respond to the matters.
>>>
>>> Best regards,
>>>
>>> [1] http://www.osgeo.org/content/foundation/about.html
>>> [2] http://www.nps.gov/training/uc/whcv.htm
>>> [3] https://wiki.osgeo.org/wiki/Board_Face_to_Face_Meeting_2016#Agenda
>>>
>>> 신상희
>>> ---
>>> Shin, Sanghee
>>> Gaia3D, Inc. - The GeoSpatial Company
>>> http://www.gaia3d.com
>>>
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/board
>> -- 
>> Cameron Shorter,
>> Software and Data Solutions Manager
>> LISAsoft
>> Suite 112, Jones Bay Wharf,
>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>
>> P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099
>>
> 신상희
> ---
> Shin, Sanghee
> Gaia3D, Inc. - The GeoSpatial Company
> http://www.gaia3d.com
>

-- 
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009

P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099