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<div class="moz-cite-prefix">I acknowledge comments of Jeff and
Peter.<br>
<br>
I'm +1 to funding OSGeo President's travel to FOSS4G, as proposed
by Peter.<br>
<br>
On 15/07/2013 9:03 PM, Peter Batty wrote:<br>
</div>
<blockquote
cite="mid:CAPJXf1UQLb-6ZFa=z-EmASrZ2aFfxFK-nqv5RJhm2h8pZQH+fQ@mail.gmail.com"
type="cite">
<div dir="ltr">Cameron,
<div><br>
</div>
<div>I don't think we should get into this level of detail about
the duties. The main specific reason the President is there
(IMO) is to give a talk on the state of OSGeo, and in general
to be a representative of OSGeo as needed (as always).
<div>
<br>
</div>
<div style="">I don't think that the organization of the OSGeo
booth should be an automatic duty of the President. We are a
volunteer organization and I would hope the work would be
spread around. Since the President needs to prepare and give
a keynote talk (which I know from experience is a lot of
work), I would hope that in most cases we could find some
other volunteers to take care of the booth. I'd expect that
any board members who are at the show, President included,
should spend some time on the OSGeo booth, but I don't think
that is directly related to this motion.</div>
<div style=""><br>
</div>
<div style="">I'm okay with saying that we can fund someone
else to go if the President can't make it, but not sure if
we need to specifically say that here, the board at the time
could make that decision as needed. In practice I suspect
that if the President couldn't make it, we would probably
only fund someone else to go if there wasn't a suitable
stand-in already planning to attend via other funding. But
if the general feeling is that we should add a clause like
this, I would have no problem with that.</div>
</div>
<div style=""><br>
</div>
<div style="">Cheers,</div>
<div style=""> Peter.</div>
</div>
<div class="gmail_extra"><br>
<br>
<div class="gmail_quote">On Sun, Jul 14, 2013 at 4:00 PM,
Cameron Shorter <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div text="#000000" bgcolor="#FFFFFF">
<div>Peter, I'm in favor of the principle, but would like
to broaden the discussion before voting.<br>
<br>
1. First, I suggest that the global FOSS4G should cover
the travel expenses of one OSGeo board member to attend
the conference to speak on behalf of OSGeo, defaulting
to the OSGeo president in most cases.<br>
<br>
2. The OSGeo Advocate page has a guide for expenses
here: <a moz-do-not-send="true"
href="http://wiki.osgeo.org/wiki/OSGeo_Advocate#Expenses"
target="_blank">http://wiki.osgeo.org/wiki/OSGeo_Advocate#Expenses</a><br>
This includes a speakers fee (to cover loss of wages),
which can be waived. I suggest that the global FOSS4G
conference should cover travel and expenses, but not
this speakers fee. My reasoning is that I think it
improves the reputation of the board's integrity if we
are not perceived to be doing the job as a money making
exercise.<br>
<br>
3. As Jeff has already volunteered to do for this
conference, I think that there should be an expectation
upon the paid OSGeo delegate to coordinate the OSGeo
booth and marketing at the conference.
<div>
<div class="h5"><br>
<br>
On 15/07/2013 5:55 AM, Peter Batty wrote:<br>
</div>
</div>
</div>
<blockquote type="cite">
<div>
<div class="h5">
<div dir="ltr">
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">Dear
Board,</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px"><br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">
I (and the Nottingham LOC) just recently found
out that Jeff was not going to be able to make
it to FOSS4G Nottingham because of lack of
funding. Steven and the LOC would really like to
have Jeff there, and I would too. While I
support the growth of regional events, I think
there's something special about the global event
and I think it's important for OSGeo that our
President is there. </div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px"><br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">We
have talked to Jeff and he has indicated that he
will be able to attend if his expenses are
covered. The LOC has budget for funding keynote
speakers as needed, and could just go ahead and
fund Jeff's attendance from that, which is a
fallback option.</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px"><br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">However,
I'm raising this with the board as I think we
should establish a principle that OSGeo should
pay the President's expenses to go to the annual
global conference every year (unless he or she
is in a position to fund travel by other means).
I think this is a very reasonable thing to do -
like I said, I really think it's important for
the Foundation that the President should be
there each year. But it's not reasonable to
expect whoever is President to fund that from
their own pocket. I was opposed to automatically
funding the whole board to go, just because that
becomes a significantly larger expense for OSGeo
and quite a number of board members, myself
included, work for larger companies who are
willing to fund them to attend. And while it's
good to have a reasonable number of board
members there, I don't think it's critical to
the event to have all board members in
attendance. But I do think it's really important
for the President to be there.</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px"><br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">Financially
of course, it would ultimately amount to the
same thing for OSGeo whether the LOC just
approves the expense or whether the board
approves this. But I think we should agree to do
it on an ongoing basis.</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px"><br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">Procedurally
I don't know if I should propose this as a
motion at the next board meeting, or whether we
can just have a vote via email. Just in case, I
propose a tentative motion:</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px"><br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">OSGeo
will refund reasonable travel and living
expenses for the OSGeo President to attend the
global FOSS4G conference each year. The
President has the option of declining this
funding if he or she can obtain funding from
another source.</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px"><br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">Please
let me know what you think.</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">
<br>
</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">Cheers,</div>
<div
style="font-family:arial,sans-serif;font-size:12.666666984558105px">
Peter.</div>
</div>
<br>
<fieldset></fieldset>
<br>
</div>
</div>
<div class="im">
<pre>_______________________________________________
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</pre>
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<span class="HOEnZb"><font color="#888888"> <br>
<br>
<pre cols="72">--
Cameron Shorter
Software and Data Solutions Manager
Tel: +61 (0)2 8570 5050
Mob: +61 (0)419 142 254
Think Globally, Fix Locally
Geospatial & Data Solutions enhanced with Open Standards and Open Source
<a moz-do-not-send="true" href="http://www.lisasoft.com" target="_blank">http://www.lisasoft.com</a></pre>
</font></span></div>
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<br>
<pre class="moz-signature" cols="72">--
Cameron Shorter
Software and Data Solutions Manager
Tel: +61 (0)2 8570 5050
Mob: +61 (0)419 142 254
Think Globally, Fix Locally
Geospatial & Data Solutions enhanced with Open Standards and Open Source
<a class="moz-txt-link-freetext" href="http://www.lisasoft.com">http://www.lisasoft.com</a></pre>
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