<div dir="ltr">+1 Frank<div><br></div></div><div class="gmail_extra"><br><br><div class="gmail_quote">On Sun, Feb 23, 2014 at 3:05 AM, Anne Ghisla <span dir="ltr"><<a href="mailto:a.ghisla@gmail.com" target="_blank">a.ghisla@gmail.com</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div class="">On Fri, 21 Feb 2014 23:31:50 +1100<br>
Cameron Shorter <<a href="mailto:cameron.shorter@gmail.com">cameron.shorter@gmail.com</a>> wrote:<br>
<br>
> Stephan,<br>
> Translating your words into a motion:<br>
><br>
> Motion:<br>
> OSGeo board to approve 7k€ of OSGeo funds toward the Vienna 2014 Code<br>
> Sprint.<br>
><br>
> +1 Cameron<br>
<br>
</div>+1 Anne<br>
<div><div class="h5"><br>
> On 20/02/14 09:55, Stephan Meißl wrote:<br>
> > Hi Cameron,<br>
> ><br>
> > sorry, you're absolutely right, I haven't provided the requested<br>
> > amount very explicitly.<br>
> ><br>
> > Our planned budget is around 20k€ whereof 9k€ are already covered<br>
> > by sponsors. We're further expecting to be able to raise another<br>
> > 4k€ of sponsors money which leaves a gap of 7k€ we're asking for<br>
> > from OSGeo.<br>
> ><br>
> > Of course, a backup for the 4k€ in case we don't raise it would be<br>
> > very welcome. On the other side in case we're lucky and raise a lot<br>
> > more money we of course would provide the surplus to OSGeo.<br>
> ><br>
> > Also note that the planning numbers are rather high to be on the<br>
> > save side and thus lesser OSGeo funding might be actually needed.<br>
> ><br>
> > I hope this clarifies our application.<br>
> ><br>
> > Thanks,<br>
> > Stephan<br>
> ><br>
> > On Feb 19, 2014 8:22 PM, Cameron Shorter<br>
> > <<a href="mailto:cameron.shorter@gmail.com">cameron.shorter@gmail.com</a>> wrote:<br>
> >> On reading Stephen's request, I realise that our code sprint<br>
> >> guidelines need tweaking, in that Stephen has not specifically<br>
> >> identified how much money he is requesting of OSGeo, which I<br>
> >> believe is required if we are to vote on the proposal as a board.<br>
> >><br>
> >> Stephen, could you please extend this proposal to include<br>
> >> "I request that OSGeo contribute $XXX toward the Vienna 2014 code<br>
> >> sprint." It is possible that you might also request non-financial<br>
> >> things from the OSGeo-Board too, although I'm not sure that they<br>
> >> might be at the moment.<br>
> >><br>
> >> On 19/02/14 01:44, Stephan Meißl wrote:<br>
> >>> Hi board,<br>
> >>><br>
> >>> please find below or online [0] our application for funding by<br>
> >>> OSGeo for the OSGeo Code Sprint 2014 Vienna. Many thanks for your<br>
> >>> kind consideration. Don't hesitate to contact me in case of any<br>
> >>> questions.<br>
> >>><br>
> >>> cu<br>
> >>> Stephan<br>
> >>><br>
> >>> ########################################################################<br>
> >>> OSGeo Code Sprint 2014 Vienna<br>
> >>> Application for funding by OSGeo<br>
> >>><br>
> >>> Basic Information<br>
> >>> - Audience: how many people are expected?<br>
> >>> - Currently 65 participants have registered (see [1])<br>
> >>> - Region: is the sprint localized to a specific region?<br>
> >>> - No, this is the annual C Tribe Sprint for 2014.<br>
> >>> - Projects: is the sprint to work on just one specific project,<br>
> >>> or is it for multiple projects?<br>
> >>> - The sprint is for multiple projects particularly<br>
> >>> MapServer, QGis, GRASS, GDAL, PostGIS, PDAL, etc.<br>
> >>> - Length: how many days will the sprint cover?<br>
> >>> - Full week i.e. 5 working days<br>
> >>> - Venue: where will the sprint be held? will food be provided?<br>
> >>> will overnight lodging be provided?<br>
> >>> - The venue is sponsored by the City of Vienna. Food will be<br>
> >>> provided as the sponsoring allows with the aim that participants<br>
> >>> have no expenses for the whole week except travel and lodging,<br>
> >>> i.e. all meals and activities are covered by the budget.<br>
> >>> Currently 9k€ of sponsoring have already been raised which should<br>
> >>> already suffice for breaks, snacks, lunches, and at least one<br>
> >>> dinner (see planning and accounting spreadsheet [2]).<br>
> >>> It is currently not planned to provide support for travel<br>
> >>> or overnight lodging.<br>
> >>><br>
> >>> Expected budget<br>
> >>> - Where is the prospective budget published? Provide a link to a<br>
> >>> publicly accessible resource (e.g. wiki). The prospective<br>
> >>> budget shall list the levels/amounts of forecasted sponsorship,<br>
> >>> and show that OSGeo is providing matching funds (see Sponsorship<br>
> >>> Criteria below).<br>
> >>> - [2]<br>
> >>><br>
> >>> The budget shall contain the following information:<br>
> >>> - what is the expected registration fee, if any, for each<br>
> >>> attendee?<br>
> >>> - No registration fee<br>
> >>> - what is the expected amount of third-party sponsorships?<br>
> >>> - We're planning for 13k€ whereof 9k€ are already pledged<br>
> >>> whereof 6,5k€ are already received<br>
> >>> - what in-kind donations are expected (such as donated use of a<br>
> >>> conference room)?<br>
> >>> - The venue is sponsored by the City of Vienna and I can use<br>
> >>> work time at EOX for organization<br>
> >>> - what is the desired amount of OSGeo sponsorship?<br>
> >>> - In order to have all dinners sponsored around 7k€ are<br>
> >>> needed, given that the planned 4k€ additional sponsoring can be<br>
> >>> raised. If no additional sponsors can be found around 11k€ would<br>
> >>> be needed.<br>
> >>> - what is the expected cost per attendee, for travel, lodging,<br>
> >>> and food?<br>
> >>> - Travel and lodging costs are covered by the participants<br>
> >>> themselves or their respective project e.g. QGis.<br>
> >>> Costs for lunches will be covered, planned with 75€ per<br>
> >>> attendee. At least one or two dinners will be covered for sure<br>
> >>> given the current amount of sponsoring, planned with 40€ per<br>
> >>> dinner per attendee. To provide dinners all days for 65 attendees<br>
> >>> we are planning with 10-13k€.<br>
> >>> Additionally we plan an ice breaker (20€ per attendee) and<br>
> >>> a guided citytour (159€ total).<br>
> >>> Note that the planning numbers are rather high to be on<br>
> >>> the save side and thus lesser OSGeo funding might be actually<br>
> >>> needed. Additionally we are still expecting sponsors to respond.<br>
> >>> - what is the expected cost for the venue (such as conference<br>
> >>> room, wifi support, snacks, etc)?<br>
> >>> - There will be only costs for snacks and probably coffee,<br>
> >>> planned with 25€ per attendee.<br>
> >>> In case we want to stay longer than 7:45 in the evening we<br>
> >>> have to pay the porter (41.66€/hour).<br>
> >>><br>
> >>> Profit / Loss / Risk<br>
> >>> - What is the expected profit of the event, if any? where will any<br>
> >>> surplus money go?<br>
> >>> - Given the currently pledged sponsoring no profit is<br>
> >>> planned. Instead it is planned to continuously evaluate the<br>
> >>> current expenses in order to provide as much as possible. Any<br>
> >>> surplus will be transferred to OSGeo and probably available for<br>
> >>> next year's C Tribe sprint.<br>
> >>> - Under what circumstances might the event incur a loss? how will<br>
> >>> this risk be mitigated?<br>
> >>> - The accounting will be regularly updated, compared to the<br>
> >>> planning, and a decision to invite for dinners will be based on<br>
> >>> the remaining money. Thus we really don't expect any loss.<br>
> >>> ########################################################################<br>
> >>><br>
> >>> [0]<br>
> >>> <a href="https://docs.google.com/document/d/1q97009c6geb1HHl5DjpdqHb15JjOcN78sEuukJKD05I/pub" target="_blank">https://docs.google.com/document/d/1q97009c6geb1HHl5DjpdqHb15JjOcN78sEuukJKD05I/pub</a><br>
> >>> [1]<br>
> >>> <a href="http://wiki.osgeo.org/wiki/Vienna_Code_Sprint_2014#Participants" target="_blank">http://wiki.osgeo.org/wiki/Vienna_Code_Sprint_2014#Participants</a><br>
> >>> [2]<br>
> >>> <a href="https://docs.google.com/spreadsheet/pub?key=0AvA-LTbghEuHdC1oX3BpYW9RUU5neTU4ZkZOeEpwcFE" target="_blank">https://docs.google.com/spreadsheet/pub?key=0AvA-LTbghEuHdC1oX3BpYW9RUU5neTU4ZkZOeEpwcFE</a><br>
> >>> _______________________________________________ Board mailing list<br>
> >>> <a href="mailto:Board@lists.osgeo.org">Board@lists.osgeo.org</a><br>
> >>> <a href="http://lists.osgeo.org/mailman/listinfo/board" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a><br>
> >><br>
> >> --<br>
> >> Cameron Shorter,<br>
> >> Software and Data Solutions Manager<br>
> >> LISAsoft<br>
> >> Suite 112, Jones Bay Wharf,<br>
> >> 26 - 32 Pirrama Rd, Pyrmont NSW 2009<br>
> >><br>
> >> P <a href="tel:%2B61%202%209009%205000" value="+61290095000">+61 2 9009 5000</a>, W <a href="http://www.lisasoft.com" target="_blank">www.lisasoft.com</a>, F <a href="tel:%2B61%202%209009%205099" value="+61290095099">+61 2 9009 5099</a><br>
> >><br>
><br>
><br>
<br>
<br>
<br>
--<br>
</div></div><a href="http://wiki.osgeo.org/wiki/User:Aghisla" target="_blank">http://wiki.osgeo.org/wiki/User:Aghisla</a><br>
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I set the clouds in motion - turn up | Frank Warmerdam, <a href="mailto:warmerdam@pobox.com" target="_blank">warmerdam@pobox.com</a><br>light and sound - activate the windows | <a href="http://pobox.com/~warmerdam" target="_blank">http://pobox.com/~warmerdam</a><br>
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