<div dir="ltr">Hi Jeff,<div><br></div><div>Right, so if this is what the majority expects, let's write it down.</div><div>I fear that there are many people who probably expect much more (you don't know any? ;-) ... maybe even candidates, who would like to become a board member think it's a lot more work and therefore refuse to become a candidate.</div>
<div><br></div><div>Better to have this clarified and visible somewhere, no?</div><div>If it's just these two lines, it's even not worth to discuss long about it ;-)</div><div><br></div><div>Daniel</div><div><br>
</div>
</div><div class="gmail_extra"><br><br><div class="gmail_quote">On Wed, Aug 13, 2014 at 5:55 PM, Jeff McKenna <span dir="ltr"><<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank">jmckenna@gatewaygeomatics.com</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">For the record, I am involved in a lot of offline talks lately inviting others to join the Board, and when I am asked about commitment I simply answer with two things:<br>
<br>
- attend the Board meeting on IRC, once a month, usually around the second Thursday of the month, for one hour<br>
<br>
- be open and share your thoughts on foundation discussions on the [Board] mailing list<br>
<br>
Beyond that, as we are all volunteers, I don't think we can ask for more.<br>
<br>
-jeff<div class=""><br>
<br>
<br>
<br>
On 2014-08-13 12:30 PM, Daniel Kastl wrote:<br>
</div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div class="">
I agree with Michael, that it's a good idea to write down the<br>
expectations, and I don't think the timing is a big issue.<br>
Because it's not a bad but a good thing for board members to know what<br>
the community expects from them.<br>
<br>
If OSGeo goes well, then it's very easy for the board to justify that<br>
they did a good job. But if troubles occur or there is a lot of work but<br>
not much visibility, then it's easy to blame the board. Having some<br>
expectations defined before is for each board members safety and to have<br>
some rough guideline.<br>
<br>
Daniel<br>
<br>
<br>
On Wed, Aug 13, 2014 at 5:14 PM, Jeff McKenna<br></div>
<<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank">jmckenna@gatewaygeomatics.com</a> <mailto:<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank">jmckenna@<u></u>gatewaygeomatics.com</a>>><div class="">
<br>
wrote:<br>
<br>
I must admit, when I first glanced at this initial message early in<br>
the morning my thoughts in my head were 'this is the wrong time, in<br>
the middle of the Board election, to start defining roles'. The<br>
time for this should have been before asking nominees.<br>
<br>
Regarding clarifications about the expectations of being a Board<br>
member, could those vocal in this thread (Cameron, Frank, Daniel,<br>
mpg) mind drafting a new page on these expectations, and the new<br>
Board in September can review it and edit accordingly?<br>
<br>
However my experience tells me that we must be very careful with<br>
expectations, within a volunteer organization.<br>
<br>
-jeff<br>
<br>
<br>
<br>
<br>
<br>
On 2014-08-13 11:48 AM, Michael P. Gerlek wrote:<br>
<br>
+1 to Cameron here from me too. He's trying to clarify the<br>
expectations of a board member, not setting any rules - these<br>
are good things to be thinking about as we all think about the<br>
next round of Board Members.<br>
<br>
.mpg<br>
<br>
On Aug 13, 2014, at 7:07 AM, Daniel Morissette<br></div>
<<a href="mailto:dmorissette@mapgears.com" target="_blank">dmorissette@mapgears.com</a> <mailto:<a href="mailto:dmorissette@mapgears.com" target="_blank">dmorissette@mapgears.<u></u>com</a>>><div>
<div class="h5"><br>
wrote:<br>
<br>
I don't think Cameron is inventing or changing any rules, he<br>
is just proposing to collectively document what is and has<br>
always been expected from a board member for the posterity.<br>
<br>
FWIW I am also in favor of documenting our processes and<br>
expectations (in general) as much as possible to help future<br>
boards in their work, and I find that Cameron has<br>
exceptional patience to help with that documentation process<br>
(he managed to walk the membership to a consensus on the new<br>
charter member election process, something nobody managed to<br>
achieve before), so instead of shooting down his<br>
initiatives, I think that more charter members should help<br>
by contributing to them.<br>
<br>
All that being said, I do not have the time and energy to<br>
argue this point any more, so this will be my one and only<br>
email on this topic.<br>
<br>
Daniel<br>
<br>
<br>
On 14-08-13 8:54 AM, nicolas bozon wrote:<br>
Cameron,<br>
I agree that rules and documents must/should not change<br>
during<br>
elections, because this is confusing.<br>
I also think that all past, present and future board<br>
members must/should<br>
already know what they should do, and what is working or<br>
what is not.<br>
Let us the Board change the many needed rules after<br>
elections, so it can<br>
also benefit from upcoming new director's visions, and<br>
hopefully from<br>
Charter Member's and Committee's input too.<br>
<br>
Best,<br>
<br>
Nick<br>
<br>
<br>
2014-08-13 14:29 GMT+02:00 Venkatesh Raghavan<br>
<<a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank">raghavan@media.osaka-cu.ac.jp</a><br>
<mailto:<a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank">raghavan@media.osaka-<u></u>cu.ac.jp</a>><br></div></div>
<mailto:<a href="mailto:raghavan@media.osaka-__cu.ac.jp" target="_blank">raghavan@media.osaka-_<u></u>_cu.ac.jp</a><div><div class="h5"><br>
<mailto:<a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank">raghavan@media.osaka-<u></u>cu.ac.jp</a>>>>:<br>
<br>
Board elections have already started and I have<br>
made my first<br>
nomination.<br>
Please don't try to invent new rules after the<br>
process has begun.<br>
Whatever<br>
changes needs to be made can be discussed and made<br>
by the upcoming<br>
new board.<br>
<br>
Venka<br>
<br>
<br>
On 2014/08/13 20:36, Cameron Shorter wrote:<br>
As we move into a board election, I think it<br>
would be beneficial<br>
to document what we consider should be expected<br>
of board members.<br>
I think that it would be helpful for potential<br>
board members when<br>
considering joining the board, and also<br>
something that board<br>
members can point toward if community members<br>
complain about lack<br>
of action from the board.<br>
Maybe think of it as a moral contract.<br>
<br>
If others think it is a good idea, I suggest we<br>
add to this page:<br></div></div>
<a href="http://wiki.osgeo.org/wiki/__Board_of_Directors" target="_blank">http://wiki.osgeo.org/wiki/__<u></u>Board_of_Directors</a><div class=""><br>
<<a href="http://wiki.osgeo.org/wiki/Board_of_Directors" target="_blank">http://wiki.osgeo.org/wiki/<u></u>Board_of_Directors</a>><br>
<br>
Are there other points which should go on this<br>
list?<br>
<br>
What is expected of a board member? Boring<br>
legal details are<br>
listed in section 3 of ourbylaws<br>
<br></div>
<<a href="http://www.osgeo.org/content/__foundation/incorporation/__bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>__foundation/incorporation/__<u></u>bylaws.html</a><br>
<<a href="http://www.osgeo.org/content/foundation/incorporation/bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>foundation/incorporation/<u></u>bylaws.html</a>>><br>
<<a href="http://www.osgeo.org/content/__foundation/incorporation/__bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>__foundation/incorporation/__<u></u>bylaws.html</a><div class="">
<br>
<<a href="http://www.osgeo.org/content/foundation/incorporation/bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>foundation/incorporation/<u></u>bylaws.html</a>>>,<br>
but I think it would be helpful for us to<br>
extend this to practical<br>
guidelines. Something like:<br>
<br>
* The board's primary responsibility is to<br>
efficiently and<br>
effectively make decisions regarding the day to<br>
day running of<br>
OSGeo (bylaws<br>
<br></div>
<<a href="http://www.osgeo.org/content/__foundation/incorporation/__bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>__foundation/incorporation/__<u></u>bylaws.html</a><br>
<<a href="http://www.osgeo.org/content/foundation/incorporation/bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>foundation/incorporation/<u></u>bylaws.html</a>>><br>
<<a href="http://www.osgeo.org/content/__foundation/incorporation/__bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>__foundation/incorporation/__<u></u>bylaws.html</a><div><div class="h5">
<br>
<<a href="http://www.osgeo.org/content/foundation/incorporation/bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>foundation/incorporation/<u></u>bylaws.html</a>>><br>
section 3.1).<br>
<br>
* Board members should expect to spend 1 to 3<br>
hours per week on<br>
board activities.<br>
<br>
* Board members should sometimes contribute a<br>
little more, maybe<br>
negotiating with the community or external<br>
organisation, collating<br>
or developing ideas and writing them up, doing<br>
some extra research<br>
to back a decision, or helping with<br>
administrative work like<br>
taking minutes.<br>
<br>
* Board members should attempt to attend all<br>
board meetings, which<br>
happen at a frequency of ~ once per month,<br>
which take ~ one hour.<br>
(Selection of meeting timeslots are to be<br>
negotiated to try and<br>
suit all members.) If unable to attend, the<br>
board member should<br>
attempt to provide opinions on issues before<br>
hand, and vote on<br>
motions afterwards.<br>
<br>
* Board members should monitor and contribute<br>
toward discussions<br>
on the board email list, and aim to vote on<br>
motions within 2<br>
working days.<br>
<br>
* Board members are not paid for their service<br>
(bylaws<br>
<br></div></div>
<<a href="http://www.osgeo.org/content/__foundation/incorporation/__bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>__foundation/incorporation/__<u></u>bylaws.html</a><br>
<<a href="http://www.osgeo.org/content/foundation/incorporation/bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>foundation/incorporation/<u></u>bylaws.html</a>>><br>
<<a href="http://www.osgeo.org/content/__foundation/incorporation/__bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>__foundation/incorporation/__<u></u>bylaws.html</a><div class="">
<br>
<<a href="http://www.osgeo.org/content/foundation/incorporation/bylaws.html" target="_blank">http://www.osgeo.org/content/<u></u>foundation/incorporation/<u></u>bylaws.html</a>>><br>
section 3.4), but should not be out of pocket<br>
if working for the<br>
board. For instance, a board member should be<br>
refunded travel<br>
expenses if requested to travel on behalf of<br>
the board.<br>
<br>
* Ideally some board members should be prepared<br>
to speak on behalf<br>
of OSGeo at events.<br>
<br>
</div></blockquote><div class="HOEnZb"><div class="h5">
______________________________<u></u>_________________<br>
Board mailing list<br>
<a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a><br>
<a href="http://lists.osgeo.org/mailman/listinfo/board" target="_blank">http://lists.osgeo.org/<u></u>mailman/listinfo/board</a><br>
</div></div></blockquote></div><br><br clear="all"><div><br></div>-- <br><div dir="ltr"><span style="font-family:arial,sans-serif;font-size:13px;border-collapse:collapse">Georepublic UG & Georepublic Japan<br>eMail: <a href="mailto:daniel.kastl@georepublic.de" style="color:rgb(66,99,171)" target="_blank">daniel.kastl@georepublic.de</a><br>
Web: <a href="http://georepublic.info" style="color:rgb(66,99,171)" target="_blank">http://georepublic.info</a></span></div>
</div>