<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">My vote is +1 on this.<br class=""><div class=""><br class=""></div><div class="">But to be honest I’m very disappointed that we are not more supportive of the LOC.</div><div class=""><br class=""></div><div class="">If I was the 2016 LOC, I would not wait for OSGeo and go my own way with an insurance and also not giving back substantial funds to OSGeo.</div><div class=""><br class=""></div><div class="">Best regards,</div><div class="">Bart</div><div class=""><br class=""><div><blockquote type="cite" class=""><div class="">On 10 Sep 2015, at 19:11, <a href="mailto:michael.smith.erdc@gmail.com" class="">michael.smith.erdc@gmail.com</a> wrote:</div><br class="Apple-interchange-newline"><div class=""><meta http-equiv="content-type" content="text/html; charset=utf-8" class=""><div dir="auto" class=""><div class="">Hoping to get your votes soonest so I can get to the bank if approved. </div><div class=""><br class=""></div><div class="">I have located some branches in NYC where I'll be tomorrow so if it's not approved until then, I'll try to do the wire from NYC, but I don't know if it will be a problem or not. <br class=""><br class="">Michael Smith<div class="">Remote Sensing/GIS Center</div><div class="">US Army Corps of Engineers</div></div><div class=""><br class="">On Sep 10, 2015, at 12:42 PM, Vasile Craciunescu <<a href="mailto:vasile@geo-spatial.org" class="">vasile@geo-spatial.org</a>> wrote:<br class=""><br class=""></div><blockquote type="cite" class=""><div class=""><meta http-equiv="content-type" content="text/html; charset=utf-8" class=""><div class="">+1</div><div class=""><br class=""></div><div class="">Vasile<br class=""><br class="">Sent from my mobile device</div><div class=""><br class="">On 10 Sep 2015, at 19:34, Massimiliano Cannata <<a href="mailto:massimiliano.cannata@supsi.ch" class="">massimiliano.cannata@supsi.ch</a>> wrote:<br class=""><br class=""></div><blockquote type="cite" class=""><div class=""><div dir="ltr" class="">+1<div class="">to provide 50,000€ seed money without agreement on guarantee that will be discussed and decided in the next board meeting.</div><div class=""><br class=""><div class="">If others vote in few minutes I think we could make the payment, otherwise we need to wait until Mike is back.</div><div class=""><br class=""></div><div class="">Maxi</div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div></div></div><div class="gmail_extra"><br class=""><div class="gmail_quote">2015-09-10 18:24 GMT+02:00 Jeff McKenna <span dir="ltr" class=""><<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank" class="">jmckenna@gatewaygeomatics.com</a>></span>:<br class=""><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Thanks Maxi, for your detailed explanation. I also appreciate that you took the time to also propose a temporary workaround, and not just a simple "-1". Thank you.<br class="">
<br class="">
As Maxi requests, the guarantee and written agreement will have to wait until the new board reviews it. I support Maxi's new motion, +1, but I would re-write it as:<br class="">
<br class="">
***<br class="">
Motion to immediately provide an advance payment of 50,000 euros to FOSS4G e.V for FOSS4G-2016, and for the next OSGeo Board to review all details of the "Agreement-between-OSGeo-and-FOSSGISeV-2016" document, including the event guarantee.<br class="">
***<span class=""><br class="">
<br class="">
-jeff<br class="">
<br class="">
<br class="">
<br class="">
On 2015-09-10 12:43 PM, Massimiliano Cannata wrote:<br class="">
</span><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div class=""><div class="h5">
-1<br class="">
Maxi<br class="">
<br class="">
This new motion on a modified version of the agreement between OSGeo and<br class="">
FOSSGIS do not find my agreement.<br class="">
<br class="">
Rational for my vote is:<br class="">
<br class="">
A) past events do not seems to have been guarantee, so this is not the<br class="">
common practice adopted in the past but rather a strong change in OSGeo<br class="">
policy<br class="">
<br class="">
B) I would make, as I have already proposed, the way around: no<br class="">
guarantee but possible in future if approved by the board (not guarantee<br class="">
and then some reserve to modify it)<br class="">
<br class="">
1) The board has not been provided with sufficient information regarding<br class="">
past events to evaluate the current request (I need to see a summary for<br class="">
each past event of: seed money, guarantees, fee, total expenses, total<br class="">
income, profit, OSGeo revenue)<br class="">
<br class="">
2) I don't think OSGeo should be exposed for more then 1 FOSS4G event<br class="">
at the same time: it increase the risks and 1 year for event<br class="">
organization I believe is enough. (Next time it could be 100k * 2)<br class="">
<br class="">
3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is also<br class="">
the OSGeo guarantee. We know from past experiences that FOSS4G is more<br class="">
risky when organized outside Europe or USA, nevertheless we didn't<br class="">
provided such a guarantee in 2015, thus to be fair I don't think we<br class="">
shall provide it now without a deep discussion.<br class="">
<br class="">
4) Finally (this is more a my common sense evaluation) I don't think it<br class="">
is raccomandable to take big budget decisions that may affect the coming<br class="">
board members activities just one week before of the elections.<br class="">
<br class="">
<br class=""></div></div>
*I strongly believe that this decision, involving such a great amount of<span class=""><br class="">
money, should be postponed and submitted to the new board after the<br class="">
elections and only having a clear vision of what was the procedure<br class="">
followed in the past years. In fact, this decision will draw the line to<br class=""></span>
be followed in the future for every international FOSS4G events.*<span class=""><br class="">
<br class="">
<br class="">
Therefore I make a new motion: to provide 50,000 USD to Advance and NO<br class="">
GUARANTEE exceeding the seed money as per below:<br class="">
<br class="">
(I cannot make direct changes in the document because only PDF has been<br class="">
shared, so I'm pasting here my proposal)<br class="">
<br class="">
=====================================================================================================================================================<br class="">
<br class=""></span>
*Agreement between OSGeo and FOSSGIS e.V. for finances to support FOSS4G<br class="">
2016 *<br class="">
<br class="">
*Parties*<br class="">
<br class="">
* The Open Source Geospatial Foundation (OSGeo) of 14525 SW Millikan<span class=""><br class="">
#42523 Beaverton, OR 970052343 FOSSGIS e.V.,<br class=""></span>
* the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn, Germany<br class="">
<br class="">
<br class="">
*Agreement *<span class=""><br class="">
1.This agreement determines the financial arrangements between the LOC<br class="">
and/or PCO and OSGeo.<br class="">
This agreement<br class="">
a. supersedes any other written or verbal agreement between OSGeo<br class="">
and the LOC<br class="">
b. supersedes any other written or verbal agreement between LOC and<br class="">
the PCO<br class="">
2. The LOC has requested an Advance to cover part of the anticipated<br class="">
costs of hosting the FOSS4G event (see Schedule)<br class="">
<br class=""></span>
*OSGeo commitments *<span class=""><br class="">
4. OSGeo will provide the Advance detailed in the Schedule to the LOC on<br class="">
request<br class="">
5. OSGeo agrees to underwrite potential losses of the Event up to the<br class="">
maximum detailed in the Schedule<br class="">
6. OSGeo will delegate a financial representative to join the LOC<br class="">
7. OSGeo confirms that it will be possible to increase the OSGeo<br class="">
guarantee by means of new amendment approved by the board<br class="">
<br class=""></span>
*LOC commitments *<div class=""><div class="h5"><br class="">
8. The LOC will hold all Event funds in a dedicated bank account and<br class="">
will maintain a full record of all income and expenditure<br class="">
9. The Advance will be repaid to OSGeo by the LOC within 30 days of the<br class="">
end of the Event<br class="">
10. The LOC will provide a monthly report of financial matters<br class="">
(expenses, receipts and forecasts)<br class="">
a. The LOC will keep the OSGeo financial representative apprised of<br class="">
any financial forecasts, alterations, commitments and risks<br class="">
b. The Financial representative shall have the right to request<br class="">
changes to commitments and plans and as a last resort the right to<br class="">
cancel this guarantee if recommendations are not accepted<br class="">
11. The LOC acknowledges that any financial liabilities in excess of the<br class="">
maximum guarantee will be the responsibility of the LOC or will be<br class="">
insured locally by the LOC<br class="">
12. The LOC will not pay to itself (or any of its individual members)<br class="">
any fees for services provided with the exception of reasonable out of<br class="">
pocket expenses for travel etc.<br class="">
13. The LOC agrees to remit at least 90% of any surplus generated to<br class="">
OSGeo to support future events and other OSGeo activities<br class="">
a. A Surplus is defined as the net balance of revenues (delegates,<br class="">
sponsors and any other sources) and expenses (venue, services, PCO etc)<br class="">
<br class="">
Schedule<br class="">
LOC FOSSGIS e.V.<br class="">
PCO FOSSGIS e.V.<br class="">
Event details FOSS4G 2016, Bonn, Germany<br class="">
Advance payment €50,000<br class="">
Additional guarantee €0<br class="">
Maximum total OSGeo financial exposure €50,000<br class="">
%age of event profits returned to OSGeo 90%<br class="">
<br class=""></div></div>
*Acceptance*<span class=""><br class="">
By their signatures below, the authorized official of each party to this<br class="">
agreement represents that they are duly authorized to sign this<br class="">
agreement and bind their respective organization.<br class="">
<br class="">
For The Open Source Geospatial Foundation:<br class="">
For FOSSGIS e.V. Name :<br class="">
<br class="">
=====================================================================================================================================================<br class="">
<br class="">
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br class="">
</blockquote></blockquote>
<br class="">
2015-09-10 14:42 GMT+02:00 Fenoy Gerald <<a href="mailto:gerald.fenoy@geolabs.fr" target="_blank" class="">gerald.fenoy@geolabs.fr</a><br class=""></span>
<mailto:<a href="mailto:gerald.fenoy@geolabs.fr" target="_blank" class="">gerald.fenoy@geolabs.fr</a>>>:<span class=""><br class="">
<br class="">
+1<br class="">
<br class="">
<br class="">
<br class="">
> Le 9 sept. 2015 à 18:34, Jeff McKenna<br class="">
<<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank" class="">jmckenna@gatewaygeomatics.com</a><br class=""></span>
<mailto:<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank" class="">jmckenna@gatewaygeomatics.com</a>>> a écrit :<div class=""><div class="h5"><br class="">
><br class="">
> Thanks Eli,<br class="">
><br class="">
> This document is very well done by the Conference Committee, and<br class="">
can/will be used for each future FOSS4G event.<br class="">
><br class="">
> Board: I've received word that Till needs to start signing and<br class="">
providing funds by the end of this week, so we have a real deadline<br class="">
here. I would like to make sure that by the end of<br class="">
tomorrow/Thursday we wire the advance/seed money (50k euros) to<br class="">
their dedicated account. This document has been approved by many<br class="">
keen eyes, a lot has went into it. I therefore motion to the Board:<br class="">
><br class="">
> ***<br class="">
> Motion to accept the terms of the financial agreement between<br class="">
FOSS4G e.V and the OSGeo foundation, per the terms in the document<br class="">
"Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G<br class="">
2016. Per that document, the advance payment will be provided to<br class="">
FOSS4G e.V by 10 September 2015.<br class="">
> ***<br class="">
><br class="">
> -jeff<br class="">
><br class="">
><br class="">
><br class="">
><br class="">
> On 2015-09-09 1:03 PM, Eli Adam wrote:<br class="">
>> Board of Directors,<br class="">
>><br class="">
>> The Conference Committee (with input from Till and Board<br class="">
members) has<br class="">
>> refined and passed a proposed agreement for 2016 FOSS4G seed<br class="">
money and<br class="">
>> financial guarantee [0]. Here is a direct download [1] or view<br class="">
in svn<br class="">
>> [2].<br class="">
>><br class="">
>> Please schedule discussion and voting so that FOSS4G 2016 can<br class="">
continue<br class="">
>> their preparations. I've placed it on the next Board meeting agenda<br class="">
>> [3] as a good place to keep track of it and take notes. However, an<br class="">
>> email vote before then is needed.<br class="">
>><br class="">
>>> From the Conference Committee, Steven and Cameron have worked to<br class="">
>> ensure that appropriate OSGeo funds are available over the needed<br class="">
>> durations. They have also worked with Till to get an accurate risk<br class="">
>> exposure estimate through the period of time leading up to decision<br class="">
>> points. Jeff and other Board members have also substantially<br class="">
>> contributed to this process.<br class="">
>><br class="">
>> Thanks and best regards,<br class="">
>> Eli (on behalf of the Conference Committee)<br class="">
>><br class="">
>><br class="">
>><br class="">
>> [0] Discussion:<br class="">
>><br class="">
<a href="https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html" rel="noreferrer" target="_blank" class="">https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html</a><br class="">
>> [1]<br class="">
<a href="https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf" rel="noreferrer" target="_blank" class="">https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br class="">
>> [2]<br class="">
<a href="https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf" rel="noreferrer" target="_blank" class="">https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br class="">
>> [3]<br class="">
<a href="http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items" rel="noreferrer" target="_blank" class="">http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items</a><br class="">
> _______________________________________________<br class="">
> Board mailing list<br class=""></div></div>
> <a href="mailto:Board@lists.osgeo.org" target="_blank" class="">Board@lists.osgeo.org</a> <mailto:<a href="mailto:Board@lists.osgeo.org" target="_blank" class="">Board@lists.osgeo.org</a>><span class=""><br class="">
> <a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank" class="">http://lists.osgeo.org/mailman/listinfo/board</a><br class="">
<br class="">
<br class="">
<br class="">
Gérald Fenoy<br class="">
<a href="http://wiki.osgeo.org/wiki/User:Djay" rel="noreferrer" target="_blank" class="">http://wiki.osgeo.org/wiki/User:Djay</a><br class="">
<br class="">
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<a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank" class="">http://lists.osgeo.org/mailman/listinfo/board</a><br class="">
<br class="">
<br class="">
<br class="">
<br class="">
--<br class="">
*Massimiliano Cannata*<br class="">
<br class=""></span><span class="">
Professore SUPSI in ingegneria Geomatica<br class="">
<br class="">
Responsabile settore Geomatica<br class="">
<br class="">
<br class="">
Istituto scienze della Terra<br class="">
<br class="">
Dipartimento ambiente costruzione e design<br class="">
<br class="">
Scuola universitaria professionale della Svizzera italiana<br class="">
<br class="">
Campus Trevano, CH - 6952 Canobbio<br class="">
<br class=""></span><span class="">
Tel. +41 (0)58 666 62 14____<br class="">
<br class="">
Fax +41 (0)58 666 62 09____<br class="">
<br class="">
<a href="mailto:massimiliano.cannata@supsi.ch" target="_blank" class="">massimiliano.cannata@supsi.ch</a> <mailto:<a href="mailto:massimiliano.cannata@supsi.ch" target="_blank" class="">massimiliano.cannata@supsi.ch</a>><br class="">
<br class="">
_<a href="http://www.supsi.ch/ist" rel="noreferrer" target="_blank" class="">www.supsi.ch/ist</a> <<a href="http://www.supsi.ch/ist" rel="noreferrer" target="_blank" class="">http://www.supsi.ch/ist</a>>_<br class="">
<br class="">
</span></blockquote>
<br class=""><div class="HOEnZb"><div class="h5">
<br class="">
_______________________________________________<br class="">
Board mailing list<br class="">
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<a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank" class="">http://lists.osgeo.org/mailman/listinfo/board</a></div></div></blockquote></div><br class=""><br clear="all" class=""><div class=""><br class=""></div>-- <br class=""><div class="gmail_signature"><div dir="ltr" class=""><b style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:12px" class="">Massimiliano Cannata</b><br class=""><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><span style="color:gray;font-size:9pt" class="">Professore SUPSI in ingegneria Geomatica</span></div><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><span style="color:gray;font-size:9pt" class="">Responsabile settore Geomatica</span></div><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><span style="color:gray;font-size:9pt" class=""><br class=""></span></div><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><span style="color:gray;font-size:9pt" class="">Istituto scienze della Terra</span></div><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)" class=""></p><div style="margin: 0px;" class=""><span lang="IT" style="font-size:9pt;color:gray" class="">Dipartimento ambiente costruzione e design</span></div><div style="font-family: arial; font-size: small; margin: 0px;" class=""><span lang="IT" style="font-size:12px" class=""><font color="#808080" face="arial, sans-serif" class="">Scuola universitaria professionale della Svizzera italiana</font></span></div><div style="font-family: arial; font-size: small; margin: 0px;" class=""><span style="color:gray;font-size:9pt;font-family:arial,sans-serif" class="">Campus Trevano, </span><span style="color:gray;font-size:9pt;font-family:arial,sans-serif" class="">CH - 6952 Canobbio</span></div><div class=""><br class="webkit-block-placeholder"></div><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><span lang="IT" style="font-size:9pt;color:gray" class="">Tel. +41 (0)58 666 62 14<u class=""></u><u class=""></u></span></div><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><span lang="EN-US" style="font-size:9pt;color:gray" class="">Fax +41 (0)58 666 62 09<u class=""></u><u class=""></u></span></div><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><span lang="EN-US" style="font-size:9pt" class=""><a href="mailto:massimiliano.cannata@supsi.ch" target="_blank" class="">massimiliano.cannata@supsi.ch</a></span></div><div style="margin: 0px; color: rgb(34, 34, 34); font-family: arial, sans-serif; font-size: 13px; background-color: rgb(255, 255, 255);" class=""><u class=""><span lang="EN-US" style="font-size:9pt;color:blue" class=""><span style="color:blue" class=""><a href="http://www.supsi.ch/ist" target="_blank" class="">www.supsi.ch/ist</a></span></span></u></div></div></div>
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