<div dir="ltr">+1<div>to provide 50,000€ seed money without agreement on guarantee that will be discussed and decided in the next board meeting.</div><div><br><div>If others vote in few minutes I think we could make the payment, otherwise we need to wait until Mike is back.</div><div><br></div><div>Maxi</div><div><br></div><div><br></div><div><br></div></div></div><div class="gmail_extra"><br><div class="gmail_quote">2015-09-10 18:24 GMT+02:00 Jeff McKenna <span dir="ltr"><<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank">jmckenna@gatewaygeomatics.com</a>></span>:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Thanks Maxi, for your detailed explanation. I also appreciate that you took the time to also propose a temporary workaround, and not just a simple "-1". Thank you.<br>
<br>
As Maxi requests, the guarantee and written agreement will have to wait until the new board reviews it. I support Maxi's new motion, +1, but I would re-write it as:<br>
<br>
***<br>
Motion to immediately provide an advance payment of 50,000 euros to FOSS4G e.V for FOSS4G-2016, and for the next OSGeo Board to review all details of the "Agreement-between-OSGeo-and-FOSSGISeV-2016" document, including the event guarantee.<br>
***<span class=""><br>
<br>
-jeff<br>
<br>
<br>
<br>
On 2015-09-10 12:43 PM, Massimiliano Cannata wrote:<br>
</span><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div class="h5">
-1<br>
Maxi<br>
<br>
This new motion on a modified version of the agreement between OSGeo and<br>
FOSSGIS do not find my agreement.<br>
<br>
Rational for my vote is:<br>
<br>
A) past events do not seems to have been guarantee, so this is not the<br>
common practice adopted in the past but rather a strong change in OSGeo<br>
policy<br>
<br>
B) I would make, as I have already proposed, the way around: no<br>
guarantee but possible in future if approved by the board (not guarantee<br>
and then some reserve to modify it)<br>
<br>
1) The board has not been provided with sufficient information regarding<br>
past events to evaluate the current request (I need to see a summary for<br>
each past event of: seed money, guarantees, fee, total expenses, total<br>
income, profit, OSGeo revenue)<br>
<br>
2) I don't think OSGeo should be exposed for more then 1 FOSS4G event<br>
at the same time: it increase the risks and 1 year for event<br>
organization I believe is enough. (Next time it could be 100k * 2)<br>
<br>
3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is also<br>
the OSGeo guarantee. We know from past experiences that FOSS4G is more<br>
risky when organized outside Europe or USA, nevertheless we didn't<br>
provided such a guarantee in 2015, thus to be fair I don't think we<br>
shall provide it now without a deep discussion.<br>
<br>
4) Finally (this is more a my common sense evaluation) I don't think it<br>
is raccomandable to take big budget decisions that may affect the coming<br>
board members activities just one week before of the elections.<br>
<br>
<br></div></div>
*I strongly believe that this decision, involving such a great amount of<span class=""><br>
money, should be postponed and submitted to the new board after the<br>
elections and only having a clear vision of what was the procedure<br>
followed in the past years. In fact, this decision will draw the line to<br></span>
be followed in the future for every international FOSS4G events.*<span class=""><br>
<br>
<br>
Therefore I make a new motion: to provide 50,000 USD to Advance and NO<br>
GUARANTEE exceeding the seed money as per below:<br>
<br>
(I cannot make direct changes in the document because only PDF has been<br>
shared, so I'm pasting here my proposal)<br>
<br>
=====================================================================================================================================================<br>
<br></span>
*Agreement between OSGeo and FOSSGIS e.V. for finances to support FOSS4G<br>
2016 *<br>
<br>
*Parties*<br>
<br>
* The Open Source Geospatial Foundation (OSGeo) of 14525 SW Millikan<span class=""><br>
#42523 Beaverton, OR 970052343 FOSSGIS e.V.,<br></span>
* the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn, Germany<br>
<br>
<br>
*Agreement *<span class=""><br>
1.This agreement determines the financial arrangements between the LOC<br>
and/or PCO and OSGeo.<br>
This agreement<br>
a. supersedes any other written or verbal agreement between OSGeo<br>
and the LOC<br>
b. supersedes any other written or verbal agreement between LOC and<br>
the PCO<br>
2. The LOC has requested an Advance to cover part of the anticipated<br>
costs of hosting the FOSS4G event (see Schedule)<br>
<br></span>
*OSGeo commitments *<span class=""><br>
4. OSGeo will provide the Advance detailed in the Schedule to the LOC on<br>
request<br>
5. OSGeo agrees to underwrite potential losses of the Event up to the<br>
maximum detailed in the Schedule<br>
6. OSGeo will delegate a financial representative to join the LOC<br>
7. OSGeo confirms that it will be possible to increase the OSGeo<br>
guarantee by means of new amendment approved by the board<br>
<br></span>
*LOC commitments *<div><div class="h5"><br>
8. The LOC will hold all Event funds in a dedicated bank account and<br>
will maintain a full record of all income and expenditure<br>
9. The Advance will be repaid to OSGeo by the LOC within 30 days of the<br>
end of the Event<br>
10. The LOC will provide a monthly report of financial matters<br>
(expenses, receipts and forecasts)<br>
a. The LOC will keep the OSGeo financial representative apprised of<br>
any financial forecasts, alterations, commitments and risks<br>
b. The Financial representative shall have the right to request<br>
changes to commitments and plans and as a last resort the right to<br>
cancel this guarantee if recommendations are not accepted<br>
11. The LOC acknowledges that any financial liabilities in excess of the<br>
maximum guarantee will be the responsibility of the LOC or will be<br>
insured locally by the LOC<br>
12. The LOC will not pay to itself (or any of its individual members)<br>
any fees for services provided with the exception of reasonable out of<br>
pocket expenses for travel etc.<br>
13. The LOC agrees to remit at least 90% of any surplus generated to<br>
OSGeo to support future events and other OSGeo activities<br>
a. A Surplus is defined as the net balance of revenues (delegates,<br>
sponsors and any other sources) and expenses (venue, services, PCO etc)<br>
<br>
Schedule<br>
LOC FOSSGIS e.V.<br>
PCO FOSSGIS e.V.<br>
Event details FOSS4G 2016, Bonn, Germany<br>
Advance payment €50,000<br>
Additional guarantee €0<br>
Maximum total OSGeo financial exposure €50,000<br>
%age of event profits returned to OSGeo 90%<br>
<br></div></div>
*Acceptance*<span class=""><br>
By their signatures below, the authorized official of each party to this<br>
agreement represents that they are duly authorized to sign this<br>
agreement and bind their respective organization.<br>
<br>
For The Open Source Geospatial Foundation:<br>
For FOSSGIS e.V. Name :<br>
<br>
=====================================================================================================================================================<br>
<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
</blockquote></blockquote>
<br>
2015-09-10 14:42 GMT+02:00 Fenoy Gerald <<a href="mailto:gerald.fenoy@geolabs.fr" target="_blank">gerald.fenoy@geolabs.fr</a><br></span>
<mailto:<a href="mailto:gerald.fenoy@geolabs.fr" target="_blank">gerald.fenoy@geolabs.fr</a>>>:<span class=""><br>
<br>
+1<br>
<br>
<br>
<br>
> Le 9 sept. 2015 à 18:34, Jeff McKenna<br>
<<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank">jmckenna@gatewaygeomatics.com</a><br></span>
<mailto:<a href="mailto:jmckenna@gatewaygeomatics.com" target="_blank">jmckenna@gatewaygeomatics.com</a>>> a écrit :<div><div class="h5"><br>
><br>
> Thanks Eli,<br>
><br>
> This document is very well done by the Conference Committee, and<br>
can/will be used for each future FOSS4G event.<br>
><br>
> Board: I've received word that Till needs to start signing and<br>
providing funds by the end of this week, so we have a real deadline<br>
here. I would like to make sure that by the end of<br>
tomorrow/Thursday we wire the advance/seed money (50k euros) to<br>
their dedicated account. This document has been approved by many<br>
keen eyes, a lot has went into it. I therefore motion to the Board:<br>
><br>
> ***<br>
> Motion to accept the terms of the financial agreement between<br>
FOSS4G e.V and the OSGeo foundation, per the terms in the document<br>
"Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G<br>
2016. Per that document, the advance payment will be provided to<br>
FOSS4G e.V by 10 September 2015.<br>
> ***<br>
><br>
> -jeff<br>
><br>
><br>
><br>
><br>
> On 2015-09-09 1:03 PM, Eli Adam wrote:<br>
>> Board of Directors,<br>
>><br>
>> The Conference Committee (with input from Till and Board<br>
members) has<br>
>> refined and passed a proposed agreement for 2016 FOSS4G seed<br>
money and<br>
>> financial guarantee [0]. Here is a direct download [1] or view<br>
in svn<br>
>> [2].<br>
>><br>
>> Please schedule discussion and voting so that FOSS4G 2016 can<br>
continue<br>
>> their preparations. I've placed it on the next Board meeting agenda<br>
>> [3] as a good place to keep track of it and take notes. However, an<br>
>> email vote before then is needed.<br>
>><br>
>>> From the Conference Committee, Steven and Cameron have worked to<br>
>> ensure that appropriate OSGeo funds are available over the needed<br>
>> durations. They have also worked with Till to get an accurate risk<br>
>> exposure estimate through the period of time leading up to decision<br>
>> points. Jeff and other Board members have also substantially<br>
>> contributed to this process.<br>
>><br>
>> Thanks and best regards,<br>
>> Eli (on behalf of the Conference Committee)<br>
>><br>
>><br>
>><br>
>> [0] Discussion:<br>
>><br>
<a href="https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html" rel="noreferrer" target="_blank">https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html</a><br>
>> [1]<br>
<a href="https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf" rel="noreferrer" target="_blank">https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br>
>> [2]<br>
<a href="https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf" rel="noreferrer" target="_blank">https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br>
>> [3]<br>
<a href="http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items" rel="noreferrer" target="_blank">http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items</a><br>
> _______________________________________________<br>
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> <a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a><br>
<br>
<br>
<br>
Gérald Fenoy<br>
<a href="http://wiki.osgeo.org/wiki/User:Djay" rel="noreferrer" target="_blank">http://wiki.osgeo.org/wiki/User:Djay</a><br>
<br>
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<br>
<br>
<br>
<br>
--<br>
*Massimiliano Cannata*<br>
<br></span><span class="">
Professore SUPSI in ingegneria Geomatica<br>
<br>
Responsabile settore Geomatica<br>
<br>
<br>
Istituto scienze della Terra<br>
<br>
Dipartimento ambiente costruzione e design<br>
<br>
Scuola universitaria professionale della Svizzera italiana<br>
<br>
Campus Trevano, CH - 6952 Canobbio<br>
<br></span><span class="">
Tel. +41 (0)58 666 62 14____<br>
<br>
Fax +41 (0)58 666 62 09____<br>
<br>
<a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a> <mailto:<a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a>><br>
<br>
_<a href="http://www.supsi.ch/ist" rel="noreferrer" target="_blank">www.supsi.ch/ist</a> <<a href="http://www.supsi.ch/ist" rel="noreferrer" target="_blank">http://www.supsi.ch/ist</a>>_<br>
<br>
</span></blockquote>
<br><div class="HOEnZb"><div class="h5">
<br>
_______________________________________________<br>
Board mailing list<br>
<a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a><br>
<a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a></div></div></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr"><b style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:12px">Massimiliano Cannata</b><br><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Professore SUPSI in ingegneria Geomatica</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Responsabile settore Geomatica</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt"><br></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Istituto scienze della Terra</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"></p><p style="margin:0px"><span lang="IT" style="font-size:9pt;color:gray">Dipartimento ambiente costruzione e design</span></p><p style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span lang="IT" style="font-size:12px"><font color="#808080" face="arial, sans-serif">Scuola universitaria professionale della Svizzera italiana</font></span></p><p style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span style="color:gray;font-size:9pt;font-family:arial,sans-serif">Campus Trevano, </span><span style="color:gray;font-size:9pt;font-family:arial,sans-serif">CH - 6952 Canobbio</span></p><p></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="IT" style="font-size:9pt;color:gray">Tel. +41 (0)58 666 62 14<u></u><u></u></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="EN-US" style="font-size:9pt;color:gray">Fax +41 (0)58 666 62 09<u></u><u></u></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="EN-US" style="font-size:9pt"><a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><u><span lang="EN-US" style="font-size:9pt;color:blue"><span style="color:blue"><a href="http://www.supsi.ch/ist" target="_blank">www.supsi.ch/ist</a></span></span></u></p></div></div>
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