<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div>Just a clarification, I think your new motion would be for 50000 €, not USD. </div><div><br></div><div>And another bit of information, if we dob't resolve this in the next 3 hours, I won't be able to wire the funds ,irregardless of votes, until i return from traveling on Sept 28.</div><div><br></div><div>Mike</div><div><br></div><div><div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">Michael Smith</font></font></div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">OSGeo Foundation Treasurer</font></font></div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">treasurer@osgeo.org</font></font></div></div></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> <<a href="mailto:board-bounces@lists.osgeo.org">board-bounces@lists.osgeo.org</a>> on behalf of Massimiliano Cannata <<a href="mailto:massimiliano.cannata@supsi.ch">massimiliano.cannata@supsi.ch</a>><br><span style="font-weight:bold">Date: </span> Thursday, September 10, 2015 at 11:43 AM<br><span style="font-weight:bold">To: </span> "<a href="mailto:board@lists.osgeo.org">board@lists.osgeo.org</a>" <<a href="mailto:board@lists.osgeo.org">board@lists.osgeo.org</a>><br><span style="font-weight:bold">Subject: </span> Re: [Board] Motion: 2016 Financial Agreement<br></div><div><br></div><blockquote id="MAC_OUTLOOK_ATTRIBUTION_BLOCKQUOTE" style="BORDER-LEFT: #b5c4df 5 solid; PADDING:0 0 0 5; MARGIN:0 0 0 5;"><div dir="ltr">-1<div>Maxi<br><div><br></div><div>This new motion on a modified version of the agreement between OSGeo and FOSSGIS do not find my agreement.</div><div><br></div><div>Rational for my vote is:</div><div><br></div><div>A) past events do not seems to have been guarantee, so this is not the common practice adopted in the past but rather a strong change in OSGeo policy</div><div><br></div><div>B) I would make, as I have already proposed, the way around: no guarantee but possible in future if approved by the board (not guarantee and then some reserve to modify it)</div><div><br></div><div>1) The board has not been provided with sufficient information regarding past events to evaluate the current request (I need to see a summary for each past event of: seed money, guarantees, fee, total expenses, total income, profit, OSGeo revenue)</div><div><div><br></div><div> 2) I don't think OSGeo should be exposed for more then 1 FOSS4G event at the same time: it increase the risks and 1 year for event organization I believe is enough. (Next time it could be 100k * 2)</div><div><br></div><div>3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is also the OSGeo guarantee. We know from past experiences that FOSS4G is more risky when organized outside Europe or USA, nevertheless we didn't provided such a guarantee in 2015, thus to be fair I don't think we shall provide it now without a deep discussion.</div><div><br></div><div>4) Finally (this is more a my common sense evaluation) I don't think it is raccomandable to take big budget decisions that may affect the coming board members activities just one week before of the elections. </div><div><br></div><div><br></div><div><b>I strongly believe that this decision, involving such a great amount of money, should be postponed and submitted to the new board after the elections and only having a clear vision of what was the procedure followed in the past years. In fact, this decision will draw the line to be followed in the future for every international FOSS4G events.</b></div><div><br></div><div><br></div><div>Therefore I make a new motion: to provide 50,000 USD to Advance and NO GUARANTEE exceeding the seed money as per below:</div></div><div><br></div><div>(I cannot make direct changes in the document because only PDF has been shared, so I'm pasting here my proposal)<br></div><div><br></div><div>=====================================================================================================================================================<br></div><div><br></div><div><b>Agreement between OSGeo and FOSSGIS e.V. for
finances to support FOSS4G 2016 </b></div><div><br></div><div><b>Parties</b> </div><div><ul><li>The Open Source Geospatial Foundation (OSGeo) of 14525 SW Millikan #42523 Beaverton,
OR 970052343
FOSSGIS e.V., <br></li><li>the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn, Germany<br></li></ul></div><div><br></div><div><b>Agreement </b></div><div>1.This agreement determines the financial arrangements between the LOC and/or PCO and
OSGeo. </div><div> This agreement </div><div> a. supersedes any other written or verbal agreement between OSGeo and the LOC </div><div> b. supersedes any other written or verbal agreement between LOC and the PCO </div><div>2. The LOC has requested an Advance to cover part of the anticipated costs of hosting the
FOSS4G event (see Schedule) </div><div><br></div><div><b>OSGeo commitments </b></div><div>4. OSGeo will provide the Advance detailed in the Schedule to the LOC on request </div><div>5. OSGeo agrees to underwrite potential losses of the Event up to the maximum detailed in the
Schedule </div><div>6. OSGeo will delegate a financial representative to join the LOC </div><div>7. OSGeo confirms that it will be possible to increase the OSGeo guarantee by means of new amendment approved by the board</div><div><br></div><div><b>LOC commitments </b></div><div>8. The LOC will hold all Event funds in a dedicated bank account and will maintain a full record
of all income and expenditure </div><div>9. The Advance will be repaid to OSGeo by the LOC within 30 days of the end of the Event </div><div>10. The LOC will provide a monthly report of financial matters (expenses, receipts and forecasts) </div><div> a. The LOC will keep the OSGeo financial representative apprised of any financial
forecasts, alterations, commitments and risks </div><div> b. The Financial representative shall have the right to request changes to commitments and
plans and as a last resort the right to cancel this guarantee if recommendations are not
accepted </div><div>11. The LOC acknowledges that any financial liabilities in excess of the maximum guarantee will
be the responsibility of the LOC or will be insured locally by the LOC </div><div>12. The LOC will not pay to itself (or any of its individual members) any fees for services provided
with the exception of reasonable out of pocket expenses for travel etc. </div><div>13. The LOC agrees to remit at least 90% of any surplus generated to OSGeo to support future
events and other OSGeo activities </div><div> a. A Surplus is defined as the net balance of revenues (delegates, sponsors and any other
sources) and expenses (venue, services, PCO etc) </div><div><br></div><div>Schedule </div><div>LOC FOSSGIS e.V. </div><div>PCO FOSSGIS e.V. </div><div>Event details FOSS4G 2016, Bonn, Germany </div><div>Advance payment €50,000 </div><div>Additional guarantee €0 </div><div>Maximum total OSGeo financial exposure €50,000 </div><div>%age of event profits returned to OSGeo 90% </div><div><br></div><div><b>Acceptance</b> </div><div>By their signatures below, the authorized official of each party to this agreement represents that they
are duly authorized to sign this agreement and bind their respective organization. </div><div><br></div><div>For The Open Source Geospatial
Foundation: </div><div>For FOSSGIS e.V.
Name : <br></div><div><br></div><div>=====================================================================================================================================================</div><div><br></div><div><blockquote type="cite" style="color:rgb(0,0,0);font-size:12.8px"><blockquote type="cite"><br> </blockquote></blockquote></div></div></div><div class="gmail_extra"><br><div class="gmail_quote">2015-09-10 14:42 GMT+02:00 Fenoy Gerald <span dir="ltr"><<a href="mailto:gerald.fenoy@geolabs.fr" target="_blank">gerald.fenoy@geolabs.fr</a>></span>:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">+1<br><div><div class="h5"><br><br><br>
> Le 9 sept. 2015 à 18:34, Jeff McKenna <<a href="mailto:jmckenna@gatewaygeomatics.com">jmckenna@gatewaygeomatics.com</a>> a écrit :<br>
><br>
> Thanks Eli,<br>
><br>
> This document is very well done by the Conference Committee, and can/will be used for each future FOSS4G event.<br>
><br>
> Board: I've received word that Till needs to start signing and providing funds by the end of this week, so we have a real deadline here. I would like to make sure that by the end of tomorrow/Thursday we wire the advance/seed money (50k euros) to their dedicated account. This document has been approved by many keen eyes, a lot has went into it. I therefore motion to the Board:<br>
><br>
> ***<br>
> Motion to accept the terms of the financial agreement between FOSS4G e.V and the OSGeo foundation, per the terms in the document "Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G 2016. Per that document, the advance payment will be provided to FOSS4G e.V by 10 September 2015.<br>
> ***<br>
><br>
> -jeff<br>
><br>
><br>
><br>
><br>
> On 2015-09-09 1:03 PM, Eli Adam wrote:<br>
>> Board of Directors,<br>
>><br>
>> The Conference Committee (with input from Till and Board members) has<br>
>> refined and passed a proposed agreement for 2016 FOSS4G seed money and<br>
>> financial guarantee [0]. Here is a direct download [1] or view in svn<br>
>> [2].<br>
>><br>
>> Please schedule discussion and voting so that FOSS4G 2016 can continue<br>
>> their preparations. I've placed it on the next Board meeting agenda<br>
>> [3] as a good place to keep track of it and take notes. However, an<br>
>> email vote before then is needed.<br>
>><br>
>>> From the Conference Committee, Steven and Cameron have worked to<br>
>> ensure that appropriate OSGeo funds are available over the needed<br>
>> durations. They have also worked with Till to get an accurate risk<br>
>> exposure estimate through the period of time leading up to decision<br>
>> points. Jeff and other Board members have also substantially<br>
>> contributed to this process.<br>
>><br>
>> Thanks and best regards,<br>
>> Eli (on behalf of the Conference Committee)<br>
>><br>
>><br>
>><br>
>> [0] Discussion:<br>
>> <a href="https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html" rel="noreferrer" target="_blank">https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html</a><br>
>> [1] <a href="https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf" rel="noreferrer" target="_blank">https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br>
>> [2] <a href="https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf" rel="noreferrer" target="_blank">https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br>
>> [3] <a href="http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items" rel="noreferrer" target="_blank">http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items</a><br>
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> <a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a><br><br><br><br></div></div>Gérald Fenoy<br><a href="http://wiki.osgeo.org/wiki/User:Djay" rel="noreferrer" target="_blank">http://wiki.osgeo.org/wiki/User:Djay</a><br><div class="HOEnZb"><div class="h5"><br>
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