<html>
<head>
<meta content="text/html; charset=windows-1252"
http-equiv="Content-Type">
</head>
<body bgcolor="#FFFFFF" text="#000000">
Max, others,<br>
For background and to show precedence, for FOSS4G 2009 in Sydney
Australia (non EU/US), OSGeo took 100% of the financial risk for the
conference.<br>
<br>
The Australian/New Zealand LOC was not a legal entity, and as such,
OSGeo signed contracts with the PCO, which included shouldering the
financial risk.<br>
<br>
Warm regards, Cameron Shorter<br>
<br>
<div class="moz-cite-prefix">On 11/09/2015 1:43 am, Massimiliano
Cannata wrote:<br>
</div>
<blockquote
cite="mid:CAMKYQEsmRHPQJ=9yCopB3mLrOUSbHyOfpgksXH6UN-m73cysjA@mail.gmail.com"
type="cite">
<div dir="ltr">-1
<div>Maxi<br>
<div><br>
</div>
<div>This new motion on a modified version of the agreement
between OSGeo and FOSSGIS do not find my agreement.</div>
<div><br>
</div>
<div>Rational for my vote is:</div>
<div><br>
</div>
<div>A) past events do not seems to have been guarantee, so
this is not the common practice adopted in the past but
rather a strong change in OSGeo policy</div>
<div><br>
</div>
<div>B) I would make, as I have already proposed, the way
around: no guarantee but possible in future if approved by
the board (not guarantee and then some reserve to modify it)</div>
<div><br>
</div>
<div>1) The board has not been provided with sufficient
information regarding past events to evaluate the current
request (I need to see a summary for each past event of:
seed money, guarantees, fee, total expenses, total income,
profit, OSGeo revenue)</div>
<div>
<div><br>
</div>
<div> 2) I don't think OSGeo should be exposed for more then
1 FOSS4G event at the same time: it increase the risks and
1 year for event organization I believe is enough. (Next
time it could be 100k * 2)</div>
<div><br>
</div>
<div>3) The 2015 FOSS4G event relies on a USD 40,000 seed
money which is also the OSGeo guarantee. We know from past
experiences that FOSS4G is more risky when organized
outside Europe or USA, nevertheless we didn't provided
such a guarantee in 2015, thus to be fair I don't think we
shall provide it now without a deep discussion.</div>
<div><br>
</div>
<div>4) Finally (this is more a my common sense evaluation)
I don't think it is raccomandable to take big budget
decisions that may affect the coming board members
activities just one week before of the elections. </div>
<div><br>
</div>
<div><br>
</div>
<div><b>I strongly believe that this decision, involving
such a great amount of money, should be postponed and
submitted to the new board after the elections and only
having a clear vision of what was the procedure followed
in the past years. In fact, this decision will draw the
line to be followed in the future for every
international FOSS4G events.</b></div>
<div><br>
</div>
<div><br>
</div>
<div>Therefore I make a new motion: to provide 50,000 USD to
Advance and NO GUARANTEE exceeding the seed money as per
below:</div>
</div>
<div><br>
</div>
<div>(I cannot make direct changes in the document because
only PDF has been shared, so I'm pasting here my proposal)<br>
</div>
<div><br>
</div>
<div>=====================================================================================================================================================<br>
</div>
<div><br>
</div>
<div><b>Agreement between OSGeo and FOSSGIS e.V. for
finances to support FOSS4G 2016 </b></div>
<div><br>
</div>
<div><b>Parties</b> </div>
<div>
<ul>
<li>The Open Source Geospatial Foundation (OSGeo) of 14525
SW Millikan #42523 Beaverton,
OR 970052343
FOSSGIS e.V., <br>
</li>
<li>the Local Organising Committee (LOC) of FOSS4G 2016 in
Bonn, Germany<br>
</li>
</ul>
</div>
<div><br>
</div>
<div><b>Agreement </b></div>
<div>1.This agreement determines the financial arrangements
between the LOC and/or PCO and
OSGeo. </div>
<div> This agreement </div>
<div> a. supersedes any other written or verbal agreement
between OSGeo and the LOC </div>
<div> b. supersedes any other written or verbal agreement
between LOC and the PCO </div>
<div>2. The LOC has requested an Advance to cover part of the
anticipated costs of hosting the
FOSS4G event (see Schedule) </div>
<div><br>
</div>
<div><b>OSGeo commitments </b></div>
<div>4. OSGeo will provide the Advance detailed in the
Schedule to the LOC on request </div>
<div>5. OSGeo agrees to underwrite potential losses of the
Event up to the maximum detailed in the
Schedule </div>
<div>6. OSGeo will delegate a financial representative to join
the LOC </div>
<div>7. OSGeo confirms that it will be possible to increase
the OSGeo guarantee by means of new amendment approved by
the board</div>
<div><br>
</div>
<div><b>LOC commitments </b></div>
<div>8. The LOC will hold all Event funds in a dedicated bank
account and will maintain a full record
of all income and expenditure </div>
<div>9. The Advance will be repaid to OSGeo by the LOC within
30 days of the end of the Event </div>
<div>10. The LOC will provide a monthly report of financial
matters (expenses, receipts and forecasts) </div>
<div> a. The LOC will keep the OSGeo financial representative
apprised of any financial
forecasts, alterations, commitments and risks </div>
<div> b. The Financial representative shall have the right to
request changes to commitments and
plans and as a last resort the right to cancel this
guarantee if recommendations are not
accepted </div>
<div>11. The LOC acknowledges that any financial liabilities
in excess of the maximum guarantee will
be the responsibility of the LOC or will be insured locally
by the LOC </div>
<div>12. The LOC will not pay to itself (or any of its
individual members) any fees for services provided with the
exception of reasonable out of pocket expenses for travel
etc. </div>
<div>13. The LOC agrees to remit at least 90% of any surplus
generated to OSGeo to support future
events and other OSGeo activities </div>
<div> a. A Surplus is defined as the net balance of revenues
(delegates, sponsors and any other
sources) and expenses (venue, services, PCO etc) </div>
<div><br>
</div>
<div>Schedule </div>
<div>LOC FOSSGIS e.V. </div>
<div>PCO FOSSGIS e.V. </div>
<div>Event details FOSS4G 2016, Bonn, Germany </div>
<div>Advance payment €50,000 </div>
<div>Additional guarantee €0 </div>
<div>Maximum total OSGeo financial exposure €50,000 </div>
<div>%age of event profits returned to OSGeo 90% </div>
<div><br>
</div>
<div><b>Acceptance</b> </div>
<div>By their signatures below, the authorized official of
each party to this agreement represents that they
are duly authorized to sign this agreement and bind their
respective organization. </div>
<div><br>
</div>
<div>For The Open Source Geospatial
Foundation: </div>
<div>For FOSSGIS e.V.
Name : <br>
</div>
<div><br>
</div>
<div>=====================================================================================================================================================</div>
<div><br>
</div>
<div>
<blockquote type="cite"
style="color:rgb(0,0,0);font-size:12.8px">
<blockquote type="cite"><br>
</blockquote>
</blockquote>
</div>
</div>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">2015-09-10 14:42 GMT+02:00 Fenoy Gerald
<span dir="ltr"><<a moz-do-not-send="true"
href="mailto:gerald.fenoy@geolabs.fr" target="_blank">gerald.fenoy@geolabs.fr</a>></span>:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">+1<br>
<div>
<div class="h5"><br>
<br>
<br>
> Le 9 sept. 2015 à 18:34, Jeff McKenna <<a
moz-do-not-send="true"
href="mailto:jmckenna@gatewaygeomatics.com">jmckenna@gatewaygeomatics.com</a>>
a écrit :<br>
><br>
> Thanks Eli,<br>
><br>
> This document is very well done by the Conference
Committee, and can/will be used for each future FOSS4G
event.<br>
><br>
> Board: I've received word that Till needs to start
signing and providing funds by the end of this week, so
we have a real deadline here. I would like to make sure
that by the end of tomorrow/Thursday we wire the
advance/seed money (50k euros) to their dedicated
account. This document has been approved by many keen
eyes, a lot has went into it. I therefore motion to the
Board:<br>
><br>
> ***<br>
> Motion to accept the terms of the financial
agreement between FOSS4G e.V and the OSGeo foundation,
per the terms in the document
"Agreement-between-OSGeo-and-FOSSGISeV-2016", to support
FOSS4G 2016. Per that document, the advance payment will
be provided to FOSS4G e.V by 10 September 2015.<br>
> ***<br>
><br>
> -jeff<br>
><br>
><br>
><br>
><br>
> On 2015-09-09 1:03 PM, Eli Adam wrote:<br>
>> Board of Directors,<br>
>><br>
>> The Conference Committee (with input from Till
and Board members) has<br>
>> refined and passed a proposed agreement for
2016 FOSS4G seed money and<br>
>> financial guarantee [0]. Here is a direct
download [1] or view in svn<br>
>> [2].<br>
>><br>
>> Please schedule discussion and voting so that
FOSS4G 2016 can continue<br>
>> their preparations. I've placed it on the next
Board meeting agenda<br>
>> [3] as a good place to keep track of it and
take notes. However, an<br>
>> email vote before then is needed.<br>
>><br>
>>> From the Conference Committee, Steven and
Cameron have worked to<br>
>> ensure that appropriate OSGeo funds are
available over the needed<br>
>> durations. They have also worked with Till to
get an accurate risk<br>
>> exposure estimate through the period of time
leading up to decision<br>
>> points. Jeff and other Board members have also
substantially<br>
>> contributed to this process.<br>
>><br>
>> Thanks and best regards,<br>
>> Eli (on behalf of the Conference Committee)<br>
>><br>
>><br>
>><br>
>> [0] Discussion:<br>
>> <a moz-do-not-send="true"
href="https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html"
rel="noreferrer" target="_blank">https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html</a><br>
>> [1] <a moz-do-not-send="true"
href="https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf"
rel="noreferrer" target="_blank">https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br>
>> [2] <a moz-do-not-send="true"
href="https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf"
rel="noreferrer" target="_blank">https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf</a><br>
>> [3] <a moz-do-not-send="true"
href="http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items"
rel="noreferrer" target="_blank">http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items</a><br>
> _______________________________________________<br>
> Board mailing list<br>
> <a moz-do-not-send="true"
href="mailto:Board@lists.osgeo.org">Board@lists.osgeo.org</a><br>
> <a moz-do-not-send="true"
href="http://lists.osgeo.org/mailman/listinfo/board"
rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a><br>
<br>
<br>
<br>
</div>
</div>
Gérald Fenoy<br>
<a moz-do-not-send="true"
href="http://wiki.osgeo.org/wiki/User:Djay"
rel="noreferrer" target="_blank">http://wiki.osgeo.org/wiki/User:Djay</a><br>
<div class="HOEnZb">
<div class="h5"><br>
_______________________________________________<br>
Board mailing list<br>
<a moz-do-not-send="true"
href="mailto:Board@lists.osgeo.org">Board@lists.osgeo.org</a><br>
<a moz-do-not-send="true"
href="http://lists.osgeo.org/mailman/listinfo/board"
rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a></div>
</div>
</blockquote>
</div>
<br>
<br clear="all">
<div><br>
</div>
-- <br>
<div class="gmail_signature">
<div dir="ltr"><b
style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:12px">Massimiliano
Cannata</b><br>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt">Professore SUPSI in
ingegneria Geomatica</span></p>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt">Responsabile settore
Geomatica</span></p>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt"><br>
</span></p>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt">Istituto scienze della
Terra</span></p>
<p style="margin:0px"><span style="font-size:9pt;color:gray"
lang="IT">Dipartimento ambiente costruzione e design</span></p>
<p
style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span
style="font-size:12px" lang="IT"><font color="#808080"
face="arial, sans-serif">Scuola universitaria
professionale della Svizzera italiana</font></span></p>
<p
style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span
style="color:gray;font-size:9pt;font-family:arial,sans-serif">Campus
Trevano, </span><span
style="color:gray;font-size:9pt;font-family:arial,sans-serif">CH
- 6952 Canobbio</span></p>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="font-size:9pt;color:gray" lang="IT">Tel. +41
(0)58 666 62 14</span></p>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="font-size:9pt;color:gray" lang="EN-US">Fax +41
(0)58 666 62 09</span></p>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="font-size:9pt" lang="EN-US"><a
moz-do-not-send="true"
href="mailto:massimiliano.cannata@supsi.ch"
target="_blank">massimiliano.cannata@supsi.ch</a></span></p>
<p
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><u><span
style="font-size:9pt;color:blue" lang="EN-US"><span
style="color:blue"><a moz-do-not-send="true"
href="http://www.supsi.ch/ist" target="_blank">www.supsi.ch/ist</a></span></span></u></p>
</div>
</div>
</div>
<br>
<fieldset class="mimeAttachmentHeader"></fieldset>
<br>
<pre wrap="">_______________________________________________
Board mailing list
<a class="moz-txt-link-abbreviated" href="mailto:Board@lists.osgeo.org">Board@lists.osgeo.org</a>
<a class="moz-txt-link-freetext" href="http://lists.osgeo.org/mailman/listinfo/board">http://lists.osgeo.org/mailman/listinfo/board</a></pre>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P +61 2 9009 5000, W <a class="moz-txt-link-abbreviated" href="http://www.lisasoft.com">www.lisasoft.com</a>, F +61 2 9009 5099</pre>
</body>
</html>