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<div class="moz-cite-prefix">I have been to meeting that use
facilitators before<br>
where the meeting participants were meeting face-to-face<br>
for the first time or where there was a wide gap in prior<br>
knowledge of items in the meeting agenda.<br>
<br>
I don't see the necessity of a facilitator at the board
face-to-face<br>
in January since a) the board members have quite familiar we each<br>
other b) most of them have been with the OSGeo Foundation since<br>
its inception and know about the issues and priorities quite well.<br>
<br>
We have two full days for the meetings and I think most of the<br>
pending issues can be discussed and addressed by the board
members.<br>
<br>
Being in Amsterdam, it would be great if we could meet up with
Gert-Jan<br>
and other members of OSGeo.NL Local Chapter either prior to or
after<br>
the board f2f to get their views and expectations about OSGeo
Foundation.<br>
<br>
Best<br>
<br>
Venka<br>
<br>
On 2015/12/20 10:32, Jody Garnett wrote:<br>
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<pre wrap="">Arnulf and Gert-Jan - thanks for the support and encouragement.
Right now (as you can well imagine) board members have been exceeding what
we expect of them as volunteers. I expect to spend much of January getting
organized for the face to face meeting, but we will need to work around
everyones limited availability until early January.
Setting up a facilitator is something that needs to be done in advance -
which is the reason I would like to ask for any recommendations/research.
--
Jody Garnett
On 19 December 2015 at 13:01, Seven (aka Arnulf) <a class="moz-txt-link-rfc2396E" href="mailto:seven@arnulf.us"><seven@arnulf.us></a> wrote:
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<pre wrap="">Thanks Gert-Jan,
this is a good concise summary (I like the agile analogy).
Some board members already rejected the idea right away so that I did
not even bother to pick it up. But now that Sanghee asked and Gert-Jan
gave a good summary I want to join the recommendation to absolutely get
a facilitator!
It is hard to find a good one and they are expensive (because they are
so helpful). But they raise the effectiveness of meetings enormously.
Especially for a group of people so diverse and culturally spread out as
the OSGeo board, in my opinion a facilitator is a must.
This does NOT mean that I believe that you need it because you are
incapable. Quite the opposite. Good leaders and directors know that a
facilitator will help them get their job done better. Way better. Just
imagine you don't have to care for timing, letting other people finish
their thought before interrupting them and the like.
But as Gert-Jan also pointed out, the meeting must be prepared really
well. Otherwise it is a waste of time. Given that we (the community)
financially support the meeting you should make sure to get the most out
of the buck. Getting a professional to help in the communication process
is really worth it.
Please don't get me wrong, I really don't want to criticize anybody on
the board but just want to help. You are all doing great and the meeting
will sure be a success. Even more so if you get a professional helper to
gently coordinate you.
Best regards,
Arnulf
On 19.12.2015 13:18, Gert-Jan van der Weijden - Stichting OSGeo.nl wrote:
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<pre wrap="">Hi Sanghee, other board members and other list-listeners,
Preface:
My assumption is that the Board wants a F2F meeting that is beyond the
standard meeting template where a
a) a topic is set,
b) one by one, every member can tell his or her ideas on this topic and
c) voting takes place, where the majority of votes (half of the votes +
1) defines a decision
(if this was the case, it could simply be done by IRC of whatsoever)
My view of a "facilitator" for the f2f meeting is someone who is making
sure the goals for the meeting are reached.
This requires that the goals have been set, that they are well-defined
(Scrum: "definition of done"), that they are reachable within 2 days
etc. Often described as S.M.A.R.T. : specific / measurable / achievable
/ relevant / time-bound
This is part of the preparation of the f2f meeting, which should not
take place on Friday night just before the meeting, but requires some
more time.
That includes basic things such as time management, taking notes, making
sure coffee, tea & lunch are arranged (although the facilitator is not
the one who is actually preparing tea & coffee)
Also -and this requires careful preparation- to make sure that subjects
are handled in a logical order, but also in an order where easy and
difficult themes are alternating.
Please note that the goals of the f2f meeting itself are a different set
(and level) than the goals we want to reach as an community and
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<pre wrap="">organisation
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<pre wrap="">
For instance: A goal for the f2f itself can be to redefine a set of
osgeo.org committees and their roles and setting a date (e.g July 1st,
2016) for getting these commitees up-and-running and assigning this task
it to someone.
The facilitator has no opinion on the f2f subjects: he/she is neutral,
but makes sure that everybody gets involved, no-one is dominating the
discussion, keeping the discussion to the subject.
Also, he/she take note of cultural differences, and knows about (or
recognizes) feelings and ideas that live beyond the surface of the
meeting (the "elephant in the corner").
For those of you who do "Scrum", it's a bit like a combination of a
Product Owner and a Scrum Masters role.
And you, the Board, are de development team, And we, the community, can
be regarded as the stakeholders ;-) The F2F meeting can be seen as a
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<pre wrap="">Sprint.
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<pre wrap="">
By accident (google "scrum master + facilitator) I came across some nice
readings on this facilitator/scrum master similarity.
<a class="moz-txt-link-freetext" href="http://www.barryovereem.com/the-scrum-master-as-a-facilitator/">http://www.barryovereem.com/the-scrum-master-as-a-facilitator/</a>
Hope this helps. If not enough, please keep asking.
regards,
Gert-Jan
*Van:*Sanghee Shin [<a class="moz-txt-link-freetext" href="mailto:shshin@gaia3d.com">mailto:shshin@gaia3d.com</a>]
*Verzonden:* zaterdag 19 december 2015 02:30
*Aan:* Gert-Jan van der Weijden - Stichting OSGeo.nl
*CC:* Sanghee Shin; <a class="moz-txt-link-abbreviated" href="mailto:board@lists.osgeo.org">board@lists.osgeo.org</a>
*Onderwerp:* Re: [Board] f2f preparations: facilitator
Hi GJ,
Sorry for my late jumping in this thread and please excuse my ignorance.
By the way what is facilitator and what is its role and expected
outcome? I’m not used to this thing so I’m asking.
Thanks and regards,
신상희
---
Shin, Sanghee
Gaia3D, Inc. - The GeoSpatial Company
<a class="moz-txt-link-freetext" href="http://www.gaia3d.com">http://www.gaia3d.com</a>
2015. 12. 18., 오후 11:00, Gert-Jan van der Weijden - Stichting
OSGeo.nl <a class="moz-txt-link-rfc2396E" href="http://osgeo.nl"><http://osgeo.nl></a> <<a class="moz-txt-link-abbreviated" href="mailto:gert-jan@osgeo.nl">gert-jan@osgeo.nl</a>
<a class="moz-txt-link-rfc2396E" href="mailto:gert-jan@osgeo.nl"><mailto:gert-jan@osgeo.nl></a>> 작성:
Dear Board,
A few weeks ago the idea arose from me and several others to use a
facilitator for the Board f2f meeting in Holland in January.
Since you're all putting a lot of effort, time and money I'd be glad
to help a little wherever possible.
Jody asked on [discuss] if anybody knows someone in the region who
can do so, and I replied have some people in Holland in mind for
such a task.
Since then, several board members (Helena, Vasile, Maxi) mentioned
that they do not see the need for a facilitator at all.
Therefore my question to the Board is: is there is a need or not for
a (local) facilitator for the f2f.
Of course, if the Board decides not to use a facilitator that's OK
with me as well. It's up to you ;-)
If a more clear possible role or profile is needed to make up your
minds, I can write a short proposal for that.
Kind regards,
Gert-Jan
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<pre wrap="">_______________________________________________
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<a class="moz-txt-link-freetext" href="http://lists.osgeo.org/mailman/listinfo/board">http://lists.osgeo.org/mailman/listinfo/board</a></pre>
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