<html><head><meta http-equiv="Content-Type" content="text/html charset=windows-1252"><meta http-equiv="Content-Type" content="text/html charset=windows-1252"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><p><b>Hi,</b></p><div><br></div><div>As every year, since Paul started first edition, an OSGeo TOSPrint is organized.</div><div>2016 edition will soon took place in Europe, in Paris, ending February.</div><div>Historically C Tribe, is widely represented, but key point is to gather devs from several OSGeo GIS projects in the same place.</div><p><a href="https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016">https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016</a></p><div><br></div><div><br></div><div>At this stage logistical organization is on the road, </div><div>we’ve got also, and of course, a first group of devs who said they will come,</div><div>but sponsorship is still an opening issue.</div><div><br></div><div><br></div><div>So i wanted to secure the event, by asking OSGeo to sponsors/fund too this sprint.</div><div>If in the meantime companies sponsorship goes well, we could forget (or reduce) this OSGeo call.</div><div>But right now we are still far from it.</div><div><br></div><div><br></div><div><br></div><p><b><br></b></p><p><b>Basic Information</b>
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<ul><li>Audience: how many people are expected?</li></ul><div>We expect about 40.</div><div>At the very least 30.</div><ul>
<li>Region: is the sprint localized to a specific region?</li></ul><div>Sprint will took place in Europe (Paris), but open to anyone.</div><div>Right now devs who already subscribed are mostly European (~80%) or North American (~20%)</div><div><br></div><ul>
<li>Projects: is the sprint to work on just one specific project, or is it for multiple projects? </li></ul><div>Definitly multiple projects.</div><div>GIS Open Source as a basic.</div><div>Historic C Tribe Code Sprint give a color (i.e JAVA based projects are less represented)</div><div><br></div><div>For now devs who subscribed, declared wishing to sprint on:</div><div>PostGIS, PYCSW, MapServer, PoTree, PDAL, GRASS, OSGeo Live, Cesium Buildings, SFCGAL, PostGIS Point Cloud, LASZip, QGIS, Orfeo-Toolbox...</div><div><br></div><ul>
<li>Length: how many days will the sprint cover?</li></ul><div>4 days: 23 -> 26 February</div><div>(With an ice breaker on 22 evening)</div><ul>
<li>Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?</li></ul><div>Paris, in Mozilla place (provided without fee)</div><div>Food will/should be provided (if we gather enough sponsorship)</div><div>Lodging is not provided by the sprint (every dev take this in charge)</div><div><br></div><div><br></div><p><b>Expected budget</b>
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<ul><li>Where is the prospective budget published? Provide a link to a
publicly accessible resource (e.g. wiki). </li></ul><div><br></div><div>Incomes:</div><div> - Sponsorship 16K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€</span> (right now we’ve gathered 5K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€ from sponsors</span>, so keep looking for 11K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€</span>)</div><div><br></div><div><br></div><div>Costs (based on 40 devs):</div><div>- Food, drinks and snacks: 14 K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€</span> </div><div>- Social Events (as concert/museum): 2 K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€</span></div><div><br></div><ul><li>The prospective budget shall
list the levels/amounts of forecasted sponsorship, and show that OSGeo
is providing matching funds (see Sponsorship Criteria below).</li></ul><div><a href="https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016#Sponsors">https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016#Sponsors</a></div><div><br></div><p>The budget shall contain the following information:
</p>
<ul><li>what is the expected registration fee, if any, for each attendee?</li></ul><div>no registration fee</div><ul>
<li>what is the expected amount of third-party sponsorships?</li></ul><div>16K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€</span></div><ul>
<li>what in-kind donations are expected (such as donated use of a conference room)?</li></ul><div>Conference room is a donation, from Mozilla.</div><div><a href="https://www.mozilla.org/en-US/contact/spaces/paris/">https://www.mozilla.org/en-US/contact/spaces/paris/</a></div><div><br></div><div>Organization time is also a donation, from Oslandia.</div><div><br></div><ul>
<li>what is the desired amount of OSGeo sponsorship? </li></ul><div>4-5K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€</span> would be fine and welcomed.</div><div>Hard to ask more, as companies should also took their parts.</div><ul>
<li>what is the expected cost per attendee, for travel, lodging, and food? </li></ul><div>Travel and lodging are handled by each dev.</div><div>Food (including drinks and snacks) is clearly the main budget (~14K<span style="background-color: rgb(255, 255, 255); color: rgb(84, 84, 84); font-family: arial, sans-serif; font-size: small; line-height: 18.2px; widows: 1;">€</span>)</div><ul>
<li>what is the expected cost for the venue (such as conference room, wifi support, snacks, etc)?</li></ul><div>Conference room, including WiFi is freely provided,</div><div>Snacks are already included in food/drink budget</div><div><br></div><p><b>Profit / Loss / Risk</b>
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<ul><li>What is the expected profit of the event, if any? where will any surplus money go? </li></ul><div>At this stage, we don’t expect profit.</div><div>If any they will be kept available, as did before, to help organize a new similar event next year.</div><div>(to be noticed that all funds and expenses are managed directly on OSGeo FR bank account, </div><div> so anyhow will defintily be kept in OSGeo circles) </div><div><br></div><ul>
<li>Under what circumstances might the event incur a loss? how will this risk be mitigated?</li></ul><div>If sponsorship call remains is not a success.</div><div>In this case, OSGeo FR and Oslandia would have to took it in charge.</div><div><br></div><div><br></div><div><br></div><div>Thanks for your time !</div><div><br></div><div><br></div><div>O.</div></body></html>