<div dir="ltr"><div class="gmail_extra"><div class="gmail_quote"><div><div>Dear all,</div><div>my vote is +0</div><div><br></div><div>You may know, since last year, i'm not inclined to take any risk and sign anything before the current FOSS4G is closed.</div><div>I don't like to be exposed two time.</div><div><br></div><div>Anyway, said that my vote is expressed, I have a request related to risk:</div><div>- What about US FOSS4G conference in 2017? </div><div>- Do you have any information on this?</div><div><br></div><div>Maxi</div></div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex"><div dir="ltr"><div><br></div><div><br></div></div><div class="gmail_extra"><div><div class="h5"><br><div class="gmail_quote">2016-03-16 9:35 GMT+01:00 Dirk Frigne <span dir="ltr"><<a href="mailto:dirk.frigne@geosparc.com" target="_blank">dirk.frigne@geosparc.com</a>></span>:<br><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex">I already responded to the answers we've received. So:<br>
<span>+1 to approve request for FOSS4G 2017<br>
<br>
</span>I also want to investigate how we can get an insurance for such an<br>
additional guarantee for future events. Who is in a good position to<br>
take here some action and get some information. Do we have a volunteer<br>
who can take action here?<br>
<br>
Dirk<br>
<span><br>
<br>
<br>
On 16-03-16 03:08, Michael Smith wrote:<br>
> ----<br>
> Michael Smith<br>
> OSGeo Foundation Treasurer<br>
</span>> <a href="mailto:treasurer@osgeo.org" target="_blank">treasurer@osgeo.org</a> <mailto:<a href="mailto:treasurer@osgeo.org" target="_blank">treasurer@osgeo.org</a>><br>
><br>
> From: Board <<a href="mailto:board-bounces@lists.osgeo.org" target="_blank">board-bounces@lists.osgeo.org</a><br>
> <mailto:<a href="mailto:board-bounces@lists.osgeo.org" target="_blank">board-bounces@lists.osgeo.org</a>>> on behalf of Venkatesh Raghavan<br>
> <<a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank">raghavan@media.osaka-cu.ac.jp</a> <mailto:<a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank">raghavan@media.osaka-cu.ac.jp</a>>><br>
<span>> Date: Tuesday, March 15, 2016 at 7:47 PM<br>
</span>> To: OSGeo Board <<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a> <mailto:<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a>>><br>
<div><div>> Subject: Re: [Board] [OSGeo-Conf] 2017 Boston agreement & seed funding -<br>
> IMPORTANT<br>
><br>
> Dear Board,<br>
><br>
>> MOT7: Seek additional clarifications and attend to this agenda<br>
>> item by e-mail within 7 working days<br>
><br>
> Pending the approval of the above motion moved at<br>
> the Board meeting held on 10 March, I would like to<br>
> remind that we have two working days remaining<br>
> to seek further clarification concerning the<br>
> 2017 Boston agreement & seed funding request and<br>
> vote for board approval.<br>
><br>
> Considering the time available and also the fact that I<br>
> do not intend to seek further clarification from my side,<br>
> I would like to move the motion to approve the request<br>
> from BLOC.<br>
><br>
><br>
> +1 to approve request for FOSS4G 2017<br>
><br>
><br>
><br>
> Best<br>
><br>
> Venka<br>
><br>
><br>
><br>
><br>
> On 2016/03/15 21:17, Michael Terner wrote:<br>
>> Venka:<br>
>> Thanks for the fair questions and thanks to the board for the serious<br>
>> consideration of our request.<br>
>><br>
>> Steven, thanks for the general outline of a response and an enumeration of<br>
>> our request. Your four points are entirely accurate and indeed several<br>
>> people guided us to examine the Bonn agreement as a template for an<br>
>> OSGeo/LOC agreement. This is precisely what we did, although in our case,<br>
>> and unlike Bonn, the BLOC is not a legal entity and thus as with some past<br>
>> conferences our PCO is part of the agreement as our "financial agent". So<br>
>> here are a few additional details on the four main points:<br>
>><br>
>> 1. *Names*: Our agreement has three parties: OSGeo, the Boston Location<br>
>> Organizing Committee (BLOC) and Delaney Meeting & Event Management, our<br>
>> PCO, who is acting as our financial agent.<br>
>> 2. *Seed funding*: We are asking for approval of up to maximum of<br>
>> $70,000 of advances. As per the email threads, we anticipate doing this<br>
>> through two separate requests. The first would be for $20,000 +/-<br>
>> immediately following our hoped for approval of the agreement. The second<br>
>> would be for the remaining $50,000 after the Bonn Conference concludes and<br>
>> as we begin to ramp up at a faster pace (and as deposits come due).<br>
>> 3. *Additional guarantee*: Again, we followed the Bonn agreement model,<br>
>> and as Steven points out the "total exposure" for OSGeo between the<br>
>> advances and additional guarantee are the same for both Boston and Bonn. I<br>
>> would also observe that the known precedent of OSGeo providing these<br>
>> guarantees was something we considered strongly in forming our bid. Indeed,<br>
>> both the BLOC and OSGeo are "in this together" with substantial "skin in<br>
>> the game" and we are both strongly motivated for a superior and financially<br>
>> successful event. We will work tirelessly to ensure Boston continues the<br>
>> FOSS4G streak of being financially successful.<br>
>> 4. *Contractual clauses*: As has happened over the years, we would<br>
>> certainly urge OSGeo to continue building on the template agreement and<br>
>> these clauses provide important *mutual *protections as well as<br>
>> providing a framework for cost-effective dispute resolution in the unlikely<br>
>> event it is needed. They are standard clauses, but they also articulate<br>
>> important principles.<br>
>><br>
>> Last, please consider the BLOC to have a strong +1 to Dirk's suggestion<br>
>> that OSGeo look at an insurance approach for FOSS4G that could be designed<br>
>> to cover future events and could leverage the good financial record of past<br>
>> FOSS4G's. This would be one more thing that the "next conference" (e.g.,<br>
>> 2018) would not have to start from scratch with. Along those lines, we very<br>
>> much appreciate Cameron resuscitating the "Priorities for Conference<br>
>> Committee" thread, and anticipate chiming in over the coming weekend.<br>
>> Indeed, the "starting from scratch" issues are something that are<br>
>> resonating with our team.<br>
>><br>
>> Please let us know if you have any further questions, or need<br>
>> clarifications on the points made above. We remain very hopeful that we can<br>
>> receive Board approval *this week*. And, we are also hopeful that if we do<br>
>> receive that approval it will be provided with some guidance on "what comes<br>
>> next" in terms of putting signatures on the agreement and formally<br>
>> initiating the financial request for an advance. The signatures part is<br>
>> most important as we continue to face a near term deadline for signing an<br>
>> agreement with our venue that will legally secure the date.<br>
>><br>
>> Thanks in advance...<br>
>><br>
>> MT & the BLOC<br>
>><br>
>><br>
>><br>
>> On Tue, Mar 15, 2016 at 4:19 AM, Dirk Frigne <<a href="mailto:dirk.frigne@geosparc.com" target="_blank">dirk.frigne@geosparc.com</a>><br>
>> wrote:<br>
>><br>
>>> Thank you Steven,<br>
>>><br>
>>> This is a clear statement and an improvement of the contract in relation<br>
>>> to last year in relation to exposed risk.<br>
>>><br>
>>> i.m.h.o. this should pass the board's decision for this event. If the<br>
>>> board should have still questions about the contract in general, we<br>
>>> should discuss them and formulate an advise for improvement for future<br>
>>> events.<br>
>>> One improvement could be that OSGeo get insured for the extra exposed<br>
>>> risk (for future events), based on the financial history of all the<br>
>>> FOSS4G events in the past.<br>
>>><br>
>>> Dirk.<br>
>>><br>
>>><br>
>>> On 14-03-16 16:39, Steven Feldman wrote:<br>
>>>> Venda, Board<br>
>>>><br>
>>>> The proposed agreement is identical to the one that OSGeo has entered<br>
>>> into with Bonn for 2016, with the following variations:<br>
>>>> 1. The names<br>
>>>> 2. The seed funding is up to £70,000 not $57.500<br>
>>>> 3. The advance is for up to $45,000 not $57,500 (overall the total<br>
>>> exposure is the same as 2016 at $115,000)<br>
>>>> 4. The insertion of Mitigation, Indemnification and Arbitration clauses<br>
>>> which I understand are standard clauses in US agreements of this type and<br>
>>> apply equally to both parties.<br>
>>>> The additional guarantee is intended to cover the very unlikely<br>
>>> circumstance that the FOSS4G is financially unsuccessful. If the event<br>
>>> loses money OSGeo is at risk of losing our seed money and an additional<br>
>>> $45,000 up to a maximum exposure of $115,000. This agreement limits our<br>
>>> exposure to $115,000 previously we had potentially unlimited exposure.<br>
>>>> I hope this helps the board in considering this motion<br>
>>>><br>
>>>> Cheers<br>
>>>> ______<br>
>>>> Steven<br>
>>>><br>
>>>><br>
>>>>> On 14 Mar 2016, at 14:36, Venkatesh Raghavan <<a href="mailto:venka.osgeo@gmail.com" target="_blank">venka.osgeo@gmail.com</a>><br>
>>> wrote:<br>
>>>>> Dear Micheal, Guido and all,<br>
>>>>><br>
>>>>> The agreement of seed funding was presented by Guido<br>
>>>>> at the Board meeting on 10 March, 2016 and the Board<br>
>>>>> members requested for further clarification especially<br>
>>>>> about the "additional guarantee".<br>
>>>>><br>
>>>>> Since all the board members are not following conference<br>
>>>>> mailing list, I would request that Micheal of Guido<br>
>>>>> to provide a brief summary of the request including<br>
>>>>> clarification on the "additional guarantee" and also<br>
>>>>> link to any relevant documents. This will help the<br>
>>>>> board members to get a clearer understanding and<br>
>>>>> facilitate to taking timely decision.<br>
>>>>><br>
>>>>> Thanks in advance.<br>
>>>>><br>
>>>>> Best<br>
>>>>><br>
>>>>> Venka<br>
>>>>><br>
>>>>> On 2016/03/10 2:51, Michael Terner wrote:<br>
>>>>>> Eli:<br>
>>>>>> Thanks for the pointer to SVN, Guido is versed in these technologies<br>
>>> and<br>
>>>>>> will act as our "user" and POC on this (and you've seen he's already<br>
>>> chimed<br>
>>>>>> in to this effect). We will do our part to document our experiences and<br>
>>>>>> make everything available via SVN.<br>
>>>>>><br>
>>>>>> Also, apologies for the "FOSSGIS e.V." reference; we understood what<br>
>>> it was<br>
>>>>>> and attempted to excise them all from "our version" of the document.<br>
>>>>>> Apparently we missed one so thanks for the heads-up. As per Steven's<br>
>>> note,<br>
>>>>>> his latest version with the lower "additional guarantee" amount should<br>
>>> have<br>
>>>>>> this corrected already.<br>
>>>>>><br>
>>>>>> Thanks again to all for your assistance on this.<br>
>>>>>><br>
>>>>>> MT<br>
>>>>>><br>
>>>>>> On Wed, Mar 9, 2016 at 12:30 PM, Guido Stein <<a href="mailto:gstein@appgeo.com" target="_blank">gstein@appgeo.com</a>><br>
>>> wrote:<br>
>>>>>>> Hey Eli,<br>
>>>>>>><br>
>>>>>>> I would be happy to help with this.<br>
>>>>>>><br>
>>>>>>> Let me know the credentials and I will do my best to update as we get<br>
>>>>>>> these official documents squared away.<br>
>>>>>>><br>
>>>>>>> -guido<br>
>>>>>>><br>
>>>>>>> On Wed, Mar 9, 2016 at 12:22 PM Eli Adam <<a href="mailto:eadam@co.lincoln.or.us" target="_blank">eadam@co.lincoln.or.us</a>><br>
>>> wrote:<br>
>>>>>>>> Hi Michael,<br>
>>>>>>>><br>
>>>>>>>> Are you or someone on the BLOC able to use svn? If so, I'd like to<br>
>>>>>>>> give them access to <a href="http://svn.osgeo.org/osgeo/foss4g/" rel="noreferrer" target="_blank">http://svn.osgeo.org/osgeo/foss4g/</a> so that<br>
>>> things<br>
>>>>>>>> like these documents can be stored there (at least once finalized and<br>
>>>>>>>> approved).<br>
>>>>>>>><br>
>>>>>>>> "FOSSGIS e.V." is a German organization/corporation/nonprofit<br>
>>>>>>>> associated with the FOSSGIS conference and Bonn LOC. They are not a<br>
>>>>>>>> party to this agreement and all mention of them should be removed.<br>
>>>>>>>> Please revised the documents accordingly.<br>
>>>>>>>><br>
>>>>>>>> Eli<br>
>>>>>>>><br>
>>>>>>>> On Wed, Mar 9, 2016 at 6:20 AM, Michael Terner <<a href="mailto:mgt@appgeo.com" target="_blank">mgt@appgeo.com</a>><br>
>>> wrote:<br>
>>>>>>>>> Steven:<br>
>>>>>>>>> Thanks for keeping this moving and the good questions, suggestions<br>
>>> and<br>
>>>>>>>>> observations.<br>
>>>>>>>>><br>
>>>>>>>>> Board:<br>
>>>>>>>>> Thanks very much for taking this up on short notice. We really<br>
>>>>>>>> appreciate<br>
>>>>>>>>> the attention.<br>
>>>>>>>>><br>
>>>>>>>>> To Steven's questions/suggestions:<br>
>>>>>>>>><br>
>>>>>>>>> YES, we are comfortable changing the "additional guarantee"<br>
>>> downward to<br>
>>>>>>>>> match the Bonn "total value." Indeed, we were "connecting the dots"<br>
>>>>>>>> based on<br>
>>>>>>>>> the Bonn template, and had not completed a full risk assessment.<br>
>>> Steven<br>
>>>>>>>>> makes a very good point that the "insurance policies" that we can<br>
>>> pursue<br>
>>>>>>>>> after we have an agreement will help better quantify "actual risk"<br>
>>> and<br>
>>>>>>>>> exposure. We are comfortable proceeding with what Steven proposes<br>
>>> (i.e.,<br>
>>>>>>>>> $115k max), and if we feel an alteration is necessary/warranted<br>
>>> we'll<br>
>>>>>>>> bring<br>
>>>>>>>>> that back to conference dev at a later time. Indeed, our nearest<br>
>>> term<br>
>>>>>>>> need<br>
>>>>>>>>> is to formally enter into agreement so that we can secure our venue<br>
>>> via<br>
>>>>>>>> our<br>
>>>>>>>>> PCO. So, YES, $115k (i.e., $70k advance, $45k "additional<br>
>>> guarantee") is<br>
>>>>>>>>> good. Thank you.<br>
>>>>>>>>> YES, we appreciate your understanding and open mindedness to the<br>
>>> legal<br>
>>>>>>>>> clauses (thank you Darrell for the +1 on that). Ultimately, these<br>
>>> all<br>
>>>>>>>>> protect both OSGeo and the LOC/PCO and/or show a preference for<br>
>>>>>>>>> non-litigious dispute resolution. Over time, these might be<br>
>>> considered<br>
>>>>>>>> as<br>
>>>>>>>>> additions to the "template agreement". And, we welcome further<br>
>>>>>>>> review/input<br>
>>>>>>>>> from people familiar with contracts/agreements.<br>
>>>>>>>>> As Steven relays, our PCO reviewed and was comfortable with the<br>
>>>>>>>> agreement's<br>
>>>>>>>>> existing language on guarantees. She only asked that the additional<br>
>>>>>>>> clauses<br>
>>>>>>>>> be added. And, as per above, if we perform a more detailed risk<br>
>>>>>>>> assessment<br>
>>>>>>>>> it sounds like there is an avenue to re-approach Conf Dev on<br>
>>> increasing<br>
>>>>>>>> the<br>
>>>>>>>>> guarantee.<br>
>>>>>>>>><br>
>>>>>>>>> Indeed, OSGeo's very good 10 year record of having strong<br>
>>> conferences<br>
>>>>>>>> should<br>
>>>>>>>>> help moderate insurance costs. And the BLOC has every intention of<br>
>>>>>>>> extending<br>
>>>>>>>>> that success with Boston.<br>
>>>>>>>>><br>
>>>>>>>>> Sincerely and with thanks...<br>
>>>>>>>>><br>
>>>>>>>>> MT & the BLOC<br>
>>>>>>>>><br>
>>>>>>>>><br>
>>>>>>>>><br>
>>>>>>>>> On Wed, Mar 9, 2016 at 7:24 AM, Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a><br>
>>>>>>>> wrote:<br>
>>>>>>>>>> Michael<br>
>>>>>>>>>><br>
>>>>>>>>>> The additional guarantee for Bonn was based upon a risk analysis at<br>
>>>>>>>>>> different points in the build up to the conference and an estimate<br>
>>> of<br>
>>>>>>>> the<br>
>>>>>>>>>> maximum exposure if the event had to be cancelled or proceeded<br>
>>> with a<br>
>>>>>>>> lower<br>
>>>>>>>>>> than viable attendance. It was not automatically equal to the seed<br>
>>>>>>>> funding.<br>
>>>>>>>>>> I don’t want to just negotiate you down to a lower figure. Can you<br>
>>> and<br>
>>>>>>>>>> your PCO consider the exposure at different points and come up<br>
>>> with a<br>
>>>>>>>>>> revised additional guarantee that you need. If you will be<br>
>>> offsetting<br>
>>>>>>>> any<br>
>>>>>>>>>> additional risk through an insurance policy it might be worth<br>
>>>>>>>> exploring the<br>
>>>>>>>>>> premium versus excess ratios to come up with the most efficient<br>
>>> balance<br>
>>>>>>>>>> between an OSGeo additional guarantee and insurance.<br>
>>>>>>>>>><br>
>>>>>>>>>> In my motion to the CC I asked for approval for the seed funds but<br>
>>> did<br>
>>>>>>>> not<br>
>>>>>>>>>> mention the ‘additional guarantee’. Given time pressures I am<br>
>>> going to<br>
>>>>>>>>>> submit a proposal to the Board for consideration at tomorrow<br>
>>> meeting<br>
>>>>>>>> for<br>
>>>>>>>>>> seed funds of $70k and an additional guarantee of up to $45k i.e. a<br>
>>>>>>>> total<br>
>>>>>>>>>> exposure of $115k which is the same level of guarantee offered to<br>
>>> Bonn<br>
>>>>>>>> for<br>
>>>>>>>>>> this year. If you come up with a different level of additional<br>
>>>>>>>> guarantee or<br>
>>>>>>>>>> the CC objects I will have to go back to the board and ask them to<br>
>>>>>>>> adapt the<br>
>>>>>>>>>> motion subsequently.<br>
>>>>>>>>>><br>
>>>>>>>>>> Darrell has suggested, in a separate mail in this thread, that the<br>
>>>>>>>>>> additional ‘legal’ paras are standard clauses, unless someone else<br>
>>>>>>>> objects I<br>
>>>>>>>>>> am happy to forward the agreement (with additional guarantee<br>
>>> amended)<br>
>>>>>>>> to the<br>
>>>>>>>>>> board for approval.<br>
>>>>>>>>>><br>
>>>>>>>>>> Darrell also raised the question of how OSGeo can limit it’s<br>
>>> liability<br>
>>>>>>>> in<br>
>>>>>>>>>> the event that the PCO or the LOC undertakes irrevocable<br>
>>> commitments in<br>
>>>>>>>>>> excess of the agreed sum. My understanding is that the agreement is<br>
>>>>>>>>>> primarily between OSGeo and the PCO with the LOC acting as our<br>
>>> agent,<br>
>>>>>>>> the<br>
>>>>>>>>>> PCO by signing this agreement accepts that OSGeo liability is<br>
>>> limited<br>
>>>>>>>> to<br>
>>>>>>>>>> $115k (or whatever sum we agree) and will take necessary steps<br>
>>> (i.e.<br>
>>>>>>>>>> insurance to mitigate any risks). While we there is some<br>
>>> uncertainty<br>
>>>>>>>> about<br>
>>>>>>>>>> the enforceability of this agreement or its outcome, it is a lot<br>
>>>>>>>> better than<br>
>>>>>>>>>> we had previously where nearly everything was done on the basis of<br>
>>> a<br>
>>>>>>>>>> ‘gentleman’s agreement’ - that said, so far no global FOSS4G has<br>
>>> had<br>
>>>>>>>> to call<br>
>>>>>>>>>> on OSGeo to bail them out.<br>
>>>>>>>>>><br>
>>>>>>>>>> I have copied the Board into this mail so that they are fully<br>
>>> aware of<br>
>>>>>>>> the<br>
>>>>>>>>>> background and our discussions.<br>
>>>>>>>>>><br>
>>>>>>>>>> Cheers<br>
>>>>>>>>>><br>
>>>>>>>>>><br>
>>>>>>>>>> ______<br>
>>>>>>>>>> Steven<br>
>>>>>>>>>><br>
>>>>>>>>>><br>
>>>>>>>>>> On 8 Mar 2016, at 20:42, Michael Terner <<a href="mailto:mgt@appgeo.com" target="_blank">mgt@appgeo.com</a>> wrote:<br>
>>>>>>>>>><br>
>>>>>>>>>> Totally fair questions. Here's where these things came from:<br>
>>>>>>>>>><br>
>>>>>>>>>> Regarding the "advance" and the guarantee: We followed the form of<br>
>>> how<br>
>>>>>>>>>> Bonn was setup. In the Bonn template "schedule" that was shared<br>
>>> with us<br>
>>>>>>>>>> there was $57,500 for the "advance" and $57,500 for the "additional<br>
>>>>>>>>>> guarantee". Then the schedule identified $115,000 for the "Maximum<br>
>>>>>>>> total<br>
>>>>>>>>>> OSGeo financial exposure.". The previous threads had identified<br>
>>> our<br>
>>>>>>>> total<br>
>>>>>>>>>> "maximum advance" as $70,000 (that we would seek in two<br>
>>> installments).<br>
>>>>>>>> Since<br>
>>>>>>>>>> the "additional guarantee" had not been discussed explicitly I<br>
>>>>>>>> followed the<br>
>>>>>>>>>> "Bonn model" and had the additional guarantee match the advance<br>
>>>>>>>> payment,<br>
>>>>>>>>>> i.e., the $70,000; for a total exposure of $140,000. If that's not<br>
>>>>>>>>>> appropriate, or the "additional guarantee"; or "total exposure"<br>
>>> needs<br>
>>>>>>>> to<br>
>>>>>>>>>> back down we will figure it out with your guidance.<br>
>>>>>>>>>> Regarding the "legal" language: In reviewing the Bonn agreement we<br>
>>> were<br>
>>>>>>>>>> both pleased and a little surprised that there weren't more "terms<br>
>>> and<br>
>>>>>>>>>> conditions". We're all for simplicity and clarity. That said, our<br>
>>> PCO,<br>
>>>>>>>>>> Delaney Meeting & Event Management (DMEM) made these suggestions as<br>
>>>>>>>> they<br>
>>>>>>>>>> will be a signatory to the agreement. In short, these are common<br>
>>> sense<br>
>>>>>>>>>> protections that are routine in almost all contracts. We certainly<br>
>>>>>>>>>> understand and respect your potential need to have additional<br>
>>> review,<br>
>>>>>>>> and we<br>
>>>>>>>>>> certainly reviewed the language but did not feel that engaging<br>
>>> legal<br>
>>>>>>>> counsel<br>
>>>>>>>>>> was necessary due to the fact that these clauses are so commonplace<br>
>>>>>>>> (i.e., I<br>
>>>>>>>>>> have seen this language many times before) and because they protect<br>
>>>>>>>> both<br>
>>>>>>>>>> parties to the agreement. Here's my layman's summary of what they<br>
>>> mean<br>
>>>>>>>> and<br>
>>>>>>>>>> why they are important (and this is in no way is designed to<br>
>>> dissuade<br>
>>>>>>>> you<br>
>>>>>>>>>> from getting the reviews OSGeo thinks are necessary):<br>
>>>>>>>>>><br>
>>>>>>>>>> Mitigation Clause/Force Majeure: If something terrible and beyond<br>
>>> the<br>
>>>>>>>>>> control of either of us happens (e.g., crazy weather; terrorism<br>
>>> that<br>
>>>>>>>> locks<br>
>>>>>>>>>> down travel; etc.) that causes the event to be cancelled late in<br>
>>> the<br>
>>>>>>>> game,<br>
>>>>>>>>>> there is a means to do that. As per later in the document, we will<br>
>>> have<br>
>>>>>>>>>> "cancellation insurance" so that if this happens neither party<br>
>>> loses<br>
>>>>>>>> already<br>
>>>>>>>>>> spent $'s.<br>
>>>>>>>>>> Indemnification: Is a mutual protection that if either party is<br>
>>> acting<br>
>>>>>>>> in<br>
>>>>>>>>>> bad faith or shows negligence or blatant incompetence, that causes<br>
>>>>>>>> damage<br>
>>>>>>>>>> and as a result the other party (i.e., the one that did not cause<br>
>>> the<br>
>>>>>>>>>> problem) is sued, the party at fault is responsible for those<br>
>>> damages<br>
>>>>>>>> and<br>
>>>>>>>>>> must indemnify the non-responsible party.<br>
>>>>>>>>>> Arbitration: If there is a dispute, this clause indicates that it<br>
>>> will<br>
>>>>>>>> be<br>
>>>>>>>>>> resolved through arbitration, as opposed to a lawsuit. Arbitration<br>
>>> is<br>
>>>>>>>>>> generally a quicker and less costly process (at least in the USA).<br>
>>>>>>>>>> Event insurance: We will obtain insurance to cover both<br>
>>> cancellation<br>
>>>>>>>>>> exposure and liability that may result from this event. This is<br>
>>>>>>>> commonplace<br>
>>>>>>>>>> and our PCO is familiar with these types of policies and affordable<br>
>>>>>>>> means of<br>
>>>>>>>>>> obtaining them. These costs are included in our budget.<br>
>>>>>>>>>><br>
>>>>>>>>>> Even with these additions, this agreement remains very lean.<br>
>>>>>>>> Obviously, we<br>
>>>>>>>>>> do not want to add unnecessary complexity or slow things down.<br>
>>> Rather,<br>
>>>>>>>> our<br>
>>>>>>>>>> intent is to have a solid agreement that protects both parties and<br>
>>>>>>>> helps to<br>
>>>>>>>>>> cement a productive and collaborative partnership.<br>
>>>>>>>>>><br>
>>>>>>>>>> Please let us know if there's any other information you require; or<br>
>>>>>>>>>> anything else we can do to clarify things. If this needs more<br>
>>> thorough<br>
>>>>>>>> and<br>
>>>>>>>>>> time consuming review we regret that, but also accept it.<br>
>>>>>>>>>><br>
>>>>>>>>>> Please let us know what comes next, and in particular whether we<br>
>>> should<br>
>>>>>>>>>> revise our request for the size of the "additional guarantee".<br>
>>>>>>>>>><br>
>>>>>>>>>> Thanks to all for the work you're putting into this...<br>
>>>>>>>>>><br>
>>>>>>>>>> MT<br>
>>>>>>>>>><br>
>>>>>>>>>><br>
>>>>>>>>>><br>
>>>>>>>>>> On Tue, Mar 8, 2016 at 3:04 PM, Steven Feldman <<br>
>>> <a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>><br>
>>>>>>>>>> wrote:<br>
>>>>>>>>>>> Michael<br>
>>>>>>>>>>><br>
>>>>>>>>>>> The overall guarantee including seed funding is $140k - I do not<br>
>>>>>>>> recall<br>
>>>>>>>>>>> this high a number being advised previously. Could you clarify.<br>
>>>>>>>>>>><br>
>>>>>>>>>>> While I do not have any fundamental disagreement with the clauses<br>
>>> that<br>
>>>>>>>>>>> you have added at the end, they will need to be reviewed by<br>
>>> someone<br>
>>>>>>>> more<br>
>>>>>>>>>>> legally qualified than me which may incur both costs and delay.<br>
>>>>>>>>>>> ______<br>
>>>>>>>>>>> Steven<br>
>>>>>>>>>>><br>
>>>>>>>>>>><br>
>>>>>>>>>>> On 8 Mar 2016, at 16:43, Michael Terner <<a href="mailto:mgt@appgeo.com" target="_blank">mgt@appgeo.com</a>> wrote:<br>
>>>>>>>>>>><br>
>>>>>>>>>>> Conference Dev Committee:<br>
>>>>>>>>>>> Thank you very much for your support of the motion to provide our<br>
>>> team<br>
>>>>>>>>>>> seed funding.<br>
>>>>>>>>>>><br>
>>>>>>>>>>> As promised earlier in the thread, attached is a "draft agreement"<br>
>>>>>>>>>>> between OSGeo and the Boston Location Organizing Committee<br>
>>> (BLOC), as<br>
>>>>>>>> well<br>
>>>>>>>>>>> as with our PCO, Delaney Meeting & Event Management (DMEM). We are<br>
>>>>>>>> hopeful<br>
>>>>>>>>>>> that this is on target and can be passed on to the Board in time<br>
>>> for<br>
>>>>>>>> their<br>
>>>>>>>>>>> meeting on Thursday. We are assuming that Conference Dev will<br>
>>> bring<br>
>>>>>>>> this to<br>
>>>>>>>>>>> the Board's attention.<br>
>>>>>>>>>>><br>
>>>>>>>>>>> Here's what you will find in the attached document (attached as<br>
>>> .DOC,<br>
>>>>>>>>>>> .ODT and .PDF):<br>
>>>>>>>>>>><br>
>>>>>>>>>>> Our re-work of the Bonn Template Agreement to include our specific<br>
>>>>>>>>>>> requests for advance and guarantees; as well as our "percentage of<br>
>>>>>>>> profits<br>
>>>>>>>>>>> returned to OSGeo" language that was also contained in our<br>
>>> proposal<br>
>>>>>>>> (and is<br>
>>>>>>>>>>> slightly different than 90%).<br>
>>>>>>>>>>> Some common-sense legal terms that were suggested by DMEM for<br>
>>> things<br>
>>>>>>>> like<br>
>>>>>>>>>>> Force Majeur, mutual indemnification and arbitration of disputes.<br>
>>> We<br>
>>>>>>>> also<br>
>>>>>>>>>>> affirm our commitment to purchase our own cancellation and<br>
>>> liability<br>
>>>>>>>>>>> insurance.<br>
>>>>>>>>>>> Attachment 1 which is structured as a PCO contract between OSGeo<br>
>>> and<br>
>>>>>>>> DMEM<br>
>>>>>>>>>>> on behalf of the BLOC, allowing DMEM to serve as our financial<br>
>>> agent<br>
>>>>>>>> and as<br>
>>>>>>>>>>> the entity that would sign the commitment with our venue (this was<br>
>>>>>>>>>>> distributed earlier).<br>
>>>>>>>>>>><br>
>>>>>>>>>>> Given the nature of this arrangement we have three signature<br>
>>> lines for<br>
>>>>>>>>>>> OSGeo, the BLOC, and also DMEM, on behalf of the BLOC.<br>
>>>>>>>>>>><br>
>>>>>>>>>>> Please let us know if you have any question, or need anything<br>
>>> further.<br>
>>>>>>>>>>> And again, thanks in advance for carrying this forward to the<br>
>>> Board.<br>
>>>>>>>>>>> Sincerely,<br>
>>>>>>>>>>><br>
>>>>>>>>>>> MT & the BLOC<br>
>>>>>>>>>>><br>
>>>>>>>>>>><br>
>>>>>>>>>>><br>
>>>>>>>>>>> This e-mail message and any attachments may contain confidential<br>
>>> or<br>
>>>>>>>>>>> legally privileged information. If you are not an intended<br>
>>> recipient<br>
>>>>>>>> or<br>
>>>>>>>>>>> otherwise authorized to receive this message, you should not use,<br>
>>>>>>>> copy,<br>
>>>>>>>>>>> distribute, disclose or take any action based on the information<br>
>>>>>>>> contained<br>
>>>>>>>>>>> in this e-mail or any attachments. If you have received this<br>
>>> message<br>
>>>>>>>> and<br>
>>>>>>>>>>> material in error, please advise the sender immediately by reply<br>
>>>>>>>> e-mail and<br>
>>>>>>>>>>> delete this message. Thank you on behalf of Applied Geographics,<br>
>>> Inc.<br>
>>>>>>>>>>> (AppGeo).<OSGeo + BostonLOC Agreement DRAFT v3.odt><OSGeo +<br>
>>> BostonLOC<br>
>>>>>>>>>>> Agreement DRAFT v3.pdf><OSGeo + BostonLOC Agreement DRAFT<br>
>>>>>>>>>>> v3.doc>_______________________________________________<br>
>>>>>>>>>>> Conference_dev mailing list<br>
>>>>>>>>>>> Conference_dev@lists.osgeo.orghttp://<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/conference_dev</a><br>
>>>>>>>>>> --<br>
>>>>>>>>>> Michael Terner<br>
>>>>>>>>>> Executive Vice President<br>
>>>>>>>>>> 617-447-2468 Direct | 617-447-2400 Main<br>
>>>>>>>>>> Applied Geographics, Inc.<br>
>>>>>>>>>> 24 School Street, Suite 500<br>
>>>>>>>>>> Boston, MA 02108<br>
>>>>>>>>>> <a href="http://www.AppGeo.com" rel="noreferrer" target="_blank">www.AppGeo.com</a><br>
>>>>>>>>>> Please come to Boston for Global FOSS4G 2017:<br>
>>> <a href="http://2017.foss4g.org/" rel="noreferrer" target="_blank">http://2017.foss4g.org/</a><br>
>>>>>>>>>> This e-mail message and any attachments may contain confidential or<br>
>>>>>>>>>> legally privileged information. If you are not an intended<br>
>>> recipient or<br>
>>>>>>>>>> otherwise authorized to receive this message, you should not use,<br>
>>> copy,<br>
>>>>>>>>>> distribute, disclose or take any action based on the information<br>
>>>>>>>> contained<br>
>>>>>>>>>> in this e-mail or any attachments. If you have received this<br>
>>> message<br>
>>>>>>>> and<br>
>>>>>>>>>> material in error, please advise the sender immediately by reply<br>
>>>>>>>> e-mail and<br>
>>>>>>>>>> delete this message. Thank you on behalf of Applied Geographics,<br>
>>> Inc.<br>
>>>>>>>>>> (AppGeo).<br>
>>>>>>>>>><br>
>>>>>>>>>><br>
>>>>>>>>> --<br>
>>>>>>>>> Michael Terner<br>
>>>>>>>>> Executive Vice President<br>
>>>>>>>>> 617-447-2468 Direct | 617-447-2400 Main<br>
>>>>>>>>> Applied Geographics, Inc.<br>
>>>>>>>>> 24 School Street, Suite 500<br>
>>>>>>>>> Boston, MA 02108<br>
>>>>>>>>> <a href="http://www.AppGeo.com" rel="noreferrer" target="_blank">www.AppGeo.com</a><br>
>>>>>>>>> Please come to Boston for Global FOSS4G 2017:<br>
>>> <a href="http://2017.foss4g.org/" rel="noreferrer" target="_blank">http://2017.foss4g.org/</a><br>
>>>>>>>>> This e-mail message and any attachments may contain confidential or<br>
>>>>>>>> legally<br>
>>>>>>>>> privileged information. If you are not an intended recipient or<br>
>>>>>>>> otherwise<br>
>>>>>>>>> authorized to receive this message, you should not use, copy,<br>
>>>>>>>> distribute,<br>
>>>>>>>>> disclose or take any action based on the information contained in<br>
>>> this<br>
>>>>>>>>> e-mail or any attachments. If you have received this message and<br>
>>>>>>>> material in<br>
>>>>>>>>> error, please advise the sender immediately by reply e-mail and<br>
>>> delete<br>
>>>>>>>> this<br>
>>>>>>>>> message. Thank you on behalf of Applied Geographics, Inc. (AppGeo).<br>
>>>>>>>>><br>
>>>>>>>>> _______________________________________________<br>
>>>>>>>>> Conference_dev mailing list<br>
>>>>>>>>> Conference_dev@lists.osgeo.orghttp://<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/conference_dev</a><br>
>>>>>><br>
>>>>>> _______________________________________________<br>
>>>>>> Conference_dev mailing list<br>
>>>>>> Conference_dev@lists.osgeo.orghttp://<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/conference_dev</a><br>
>>>>> _______________________________________________<br>
>>>>> Conference_dev mailing list<br>
>>>>> Conference_dev@lists.osgeo.orghttp://<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/conference_dev</a><br>
>>>> _______________________________________________<br>
>>>> Board mailing list<br>
>>>> Board@lists.osgeo.orghttp://<a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/board</a><br>
>>> --<br>
>>> Yours sincerely,<br>
>>><br>
>>><br>
>>> ir. Dirk Frigne<br>
>>> CEO @geosparc<br>
>>><br>
>>> Geosparc n.v.<br>
>>> Brugsesteenweg 587<br>
>>> B-9030 Ghent<br>
>>> Tel: +32 9 236 60 18<br>
>>> GSM: +32 495 508 799<br>
>>><br>
>>> http://www.geomajas.orghttp://<a href="http://www.geosparc.com" rel="noreferrer" target="_blank">www.geosparc.com</a><br>
>>><br>
>>> @DFrigne<br>
>>> <a href="http://be.linkedin.com/in/frigne" rel="noreferrer" target="_blank">be.linkedin.com/in/frigne</a><br>
>>><br>
>>> _______________________________________________<br>
>>> Board mailing list<br>
>>> Board@lists.osgeo.orghttp://<a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/board</a><br>
>><br>
>><br>
>> _______________________________________________<br>
>> Board mailing list<br>
>> Board@lists.osgeo.orghttp://<a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/board</a><br>
><br>
> _______________________________________________ Board mailing list<br>
</div></div>> <a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a> <mailto:<a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a>><br>
<span>> <a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a><br>
><br>
><br>
><br>
> _______________________________________________<br>
> Board mailing list<br>
> <a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a><br>
> <a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a><br>
><br>
<br>
</span><div><div>--<br>
Yours sincerely,<br>
<br>
<br>
ir. Dirk Frigne<br>
CEO @geosparc<br>
<br>
Geosparc n.v.<br>
Brugsesteenweg 587<br>
B-9030 Ghent<br>
Tel: +32 9 236 60 18<br>
GSM: +32 495 508 799<br>
<br>
<a href="http://www.geomajas.org" rel="noreferrer" target="_blank">http://www.geomajas.org</a><br>
<a href="http://www.geosparc.com" rel="noreferrer" target="_blank">http://www.geosparc.com</a><br>
<br>
@DFrigne<br>
<a href="http://be.linkedin.com/in/frigne" rel="noreferrer" target="_blank">be.linkedin.com/in/frigne</a><br>
<br>
_______________________________________________<br>
Board mailing list<br>
<a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a><br>
<a href="http://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/board</a></div></div></blockquote></div><br><br clear="all"><div><br></div></div></div>-- <br><div><div dir="ltr"><b style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:12px">Massimiliano Cannata</b><br><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Professore SUPSI in ingegneria Geomatica</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Responsabile settore Geomatica</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt"><br></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Istituto scienze della Terra</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"></p><p style="margin:0px"><span lang="IT" style="font-size:9pt;color:gray">Dipartimento ambiente costruzione e design</span></p><p style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span lang="IT" style="font-size:12px"><font color="#808080" face="arial, sans-serif">Scuola universitaria professionale della Svizzera italiana</font></span></p><p style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span style="color:gray;font-size:9pt;font-family:arial,sans-serif">Campus Trevano, </span><span style="color:gray;font-size:9pt;font-family:arial,sans-serif">CH - 6952 Canobbio</span></p><p></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="IT" style="font-size:9pt;color:gray">Tel. +41 (0)58 666 62 14<u></u><u></u></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="EN-US" style="font-size:9pt;color:gray">Fax +41 (0)58 666 62 09<u></u><u></u></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="EN-US" style="font-size:9pt"><a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><u><span lang="EN-US" style="font-size:9pt;color:blue"><span style="color:blue"><a href="http://www.supsi.ch/ist" target="_blank">www.supsi.ch/ist</a></span></span></u></p></div></div>
</div>
</blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr"><b style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:12px">Massimiliano Cannata</b><br><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Professore SUPSI in ingegneria Geomatica</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Responsabile settore Geomatica</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt"><br></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span style="color:gray;font-size:9pt">Istituto scienze della Terra</span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"></p><p style="margin:0px"><span lang="IT" style="font-size:9pt;color:gray">Dipartimento ambiente costruzione e design</span></p><p style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span lang="IT" style="font-size:12px"><font color="#808080" face="arial, sans-serif">Scuola universitaria professionale della Svizzera italiana</font></span></p><p style="color:rgb(0,0,0);font-family:arial;font-size:small;margin:0px"><span style="color:gray;font-size:9pt;font-family:arial,sans-serif">Campus Trevano, </span><span style="color:gray;font-size:9pt;font-family:arial,sans-serif">CH - 6952 Canobbio</span></p><p></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="IT" style="font-size:9pt;color:gray">Tel. +41 (0)58 666 62 14<u></u><u></u></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="EN-US" style="font-size:9pt;color:gray">Fax +41 (0)58 666 62 09<u></u><u></u></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span lang="EN-US" style="font-size:9pt"><a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a></span></p><p style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><u><span lang="EN-US" style="font-size:9pt;color:blue"><span style="color:blue"><a href="http://www.supsi.ch/ist" target="_blank">www.supsi.ch/ist</a></span></span></u></p></div></div>
</div></div>