<div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif"><div class="gmail_default">Thanks greatly to both Conference Dev and the OSGeo Board for considering and approving our agreement and our request for an advance as well as your overall support of our efforts.</div><div class="gmail_default"><br></div><div class="gmail_default">Attached to this email is a <i style="font-weight:bold">signed copy</i> of the agreement, and a signed Attachment 1 (i.e., our contract with our PCO). We used the same exact agreement that Steven sent over as V4 on March 9 (and that version corrected an inadvertent reference to the Bonn team). For the agreement itself, both Cindy Delaney (President of Delaney Meeting & Event Management) and myself have signed (on page 5 of the PDF). Please note that a second OSGeo signature is needed on the last page of the PDF (page 21) as our Attachment 1 is the contract between OSGeo and Delaney Meeting & Event Management (DMEM). Cindy has already signed in both places. Once we receive the final, Guido will make sure it finds its way to SVN.</div><div class="gmail_default"><br></div><div class="gmail_default">Please let us know if you need anything further. Otherwise, we'll await receipt of a copy that is counter-signed by OSGeo. Anything that can be done to expedite the return to us would be great as that will enable us to move out and have DMEM secure our venue.</div><div class="gmail_default"><br></div><div class="gmail_default">Many thanks and sincerely,</div><div class="gmail_default"><br></div><div class="gmail_default">MT, the BLOC and DMEM</div></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Wed, Mar 16, 2016 at 3:27 PM, Steven Feldman <span dir="ltr"><<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div style="word-wrap:break-word">Thanks Venka<div><br></div><div>Michael will get the signed agreement out to you for counter signature.</div><div><br></div><div>As per the agreement the Board needs to appoint a financial representative to the 2017 LOC. In the past the board has encouraged a past chair (who was a board member) to join the LOC to provide some continuity and experience from previous events - this has been an informal arrangement. These two roles could be combined. </div><div><br></div><div>For 2016 I am fulfilling the joint role with the Bonn LOC.<br><div>
<span style="border-collapse:separate;color:rgb(0,0,0);font-family:Helvetica;font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:-webkit-auto;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<br>Steven<br><br></span>
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<br><div><blockquote type="cite"><div><div class="h5"><div>On 16 Mar 2016, at 15:14, Venkatesh Raghavan <<a href="mailto:venka.osgeo@gmail.com" target="_blank">venka.osgeo@gmail.com</a>> wrote:</div><br></div></div><div><div><div class="h5">
<div bgcolor="#FFFFFF" text="#000000">
Dear All,<br>
<br>
I am subscribed to the conference list with a different<br>
e-mail and my earlier mail to this list informing<br>
about the board approval for 2017 Boston agreement & seed
funding <br>
request did not reach this list.<br>
<br>
I forward may earlier mail from my subscribed address.<br>
<br>
Best<br>
<br>
Venka<br>
<div><br>
<br>
-------- Forwarded Message --------
<table border="0" cellpadding="0" cellspacing="0">
<tbody>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">Subject:
</th>
<td>Re: [Board] [OSGeo-Conf] 2017 Boston agreement &
seed funding - IMPORTANT</td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">Date: </th>
<td>Wed, 16 Mar 2016 23:57:55 +0900</td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">From: </th>
<td>Venkatesh Raghavan <a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank"><raghavan@media.osaka-cu.ac.jp></a></td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">To: </th>
<td>Michael Terner <a href="mailto:mgt@appgeo.com" target="_blank"><mgt@appgeo.com></a>, OSGeo Board
<a href="mailto:board@lists.osgeo.org" target="_blank"><board@lists.osgeo.org></a></td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">CC: </th>
<td>conference <a href="mailto:conference_dev@lists.osgeo.org" target="_blank"><conference_dev@lists.osgeo.org></a></td>
</tr>
</tbody>
</table>
<br>
<br>
<pre>Hi Micheal and All,
I am glad to inform that the Board has approved the
Motion to approve the FOSS4G-2017 Boston agreement &
seed funding funding request.
Let us know the next steps to be taken from our side to get
the agreement signed.
Best
Venka
On 2016/03/15 21:17, Michael Terner wrote:
> Venka:
> Thanks for the fair questions and thanks to the board for the serious
> consideration of our request.
>
> Steven, thanks for the general outline of a response and an enumeration of
> our request. Your four points are entirely accurate and indeed several
> people guided us to examine the Bonn agreement as a template for an
> OSGeo/LOC agreement. This is precisely what we did, although in our case,
> and unlike Bonn, the BLOC is not a legal entity and thus as with some past
> conferences our PCO is part of the agreement as our "financial agent". So
> here are a few additional details on the four main points:
>
> 1. *Names*: Our agreement has three parties: OSGeo, the Boston Location
> Organizing Committee (BLOC) and Delaney Meeting & Event Management, our
> PCO, who is acting as our financial agent.
> 2. *Seed funding*: We are asking for approval of up to maximum of
> $70,000 of advances. As per the email threads, we anticipate doing this
> through two separate requests. The first would be for $20,000 +/-
> immediately following our hoped for approval of the agreement. The second
> would be for the remaining $50,000 after the Bonn Conference concludes and
> as we begin to ramp up at a faster pace (and as deposits come due).
> 3. *Additional guarantee*: Again, we followed the Bonn agreement model,
> and as Steven points out the "total exposure" for OSGeo between the
> advances and additional guarantee are the same for both Boston and Bonn. I
> would also observe that the known precedent of OSGeo providing these
> guarantees was something we considered strongly in forming our bid. Indeed,
> both the BLOC and OSGeo are "in this together" with substantial "skin in
> the game" and we are both strongly motivated for a superior and financially
> successful event. We will work tirelessly to ensure Boston continues the
> FOSS4G streak of being financially successful.
> 4. *Contractual clauses*: As has happened over the years, we would
> certainly urge OSGeo to continue building on the template agreement and
> these clauses provide important *mutual *protections as well as
> providing a framework for cost-effective dispute resolution in the unlikely
> event it is needed. They are standard clauses, but they also articulate
> important principles.
>
> Last, please consider the BLOC to have a strong +1 to Dirk's suggestion
> that OSGeo look at an insurance approach for FOSS4G that could be designed
> to cover future events and could leverage the good financial record of past
> FOSS4G's. This would be one more thing that the "next conference" (e.g.,
> 2018) would not have to start from scratch with. Along those lines, we very
> much appreciate Cameron resuscitating the "Priorities for Conference
> Committee" thread, and anticipate chiming in over the coming weekend.
> Indeed, the "starting from scratch" issues are something that are
> resonating with our team.
>
> Please let us know if you have any further questions, or need
> clarifications on the points made above. We remain very hopeful that we can
> receive Board approval *this week*. And, we are also hopeful that if we do
> receive that approval it will be provided with some guidance on "what comes
> next" in terms of putting signatures on the agreement and formally
> initiating the financial request for an advance. The signatures part is
> most important as we continue to face a near term deadline for signing an
> agreement with our venue that will legally secure the date.
>
> Thanks in advance...
>
> MT & the BLOC
>
>
>
> On Tue, Mar 15, 2016 at 4:19 AM, Dirk Frigne <a href="mailto:dirk.frigne@geosparc.com" target="_blank"><dirk.frigne@geosparc.com></a>
> wrote:
>
>> Thank you Steven,
>>
>> This is a clear statement and an improvement of the contract in relation
>> to last year in relation to exposed risk.
>>
>> i.m.h.o. this should pass the board's decision for this event. If the
>> board should have still questions about the contract in general, we
>> should discuss them and formulate an advise for improvement for future
>> events.
>> One improvement could be that OSGeo get insured for the extra exposed
>> risk (for future events), based on the financial history of all the
>> FOSS4G events in the past.
>>
>> Dirk.
>>
>>
>> On 14-03-16 16:39, Steven Feldman wrote:
>>> Venda, Board
>>>
>>> The proposed agreement is identical to the one that OSGeo has entered
>> into with Bonn for 2016, with the following variations:
>>> 1. The names
>>> 2. The seed funding is up to £70,000 not $57.500
>>> 3. The advance is for up to $45,000 not $57,500 (overall the total
>> exposure is the same as 2016 at $115,000)
>>> 4. The insertion of Mitigation, Indemnification and Arbitration clauses
>> which I understand are standard clauses in US agreements of this type and
>> apply equally to both parties.
>>> The additional guarantee is intended to cover the very unlikely
>> circumstance that the FOSS4G is financially unsuccessful. If the event
>> loses money OSGeo is at risk of losing our seed money and an additional
>> $45,000 up to a maximum exposure of $115,000. This agreement limits our
>> exposure to $115,000 previously we had potentially unlimited exposure.
>>> I hope this helps the board in considering this motion
>>>
>>> Cheers
>>> ______
>>> Steven
</pre>
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