<div dir="ltr">There is a subtle difference here, when we back a code sprint - sometimes not all the money is used, sometimes it turns a profit that is returned to OSGeo, and sometimes it may cost more then the requested amount.<div><ul><li>For the recent GeoServer code sprint the board authorized $2000 CAD, and was returned $500 CAD.<br></li><li>For paris the board authorized 4-5K€ - and no additional funding was used, but some profit from a prior event was used.<br></li></ul><div>So the 20k operational budget should be considered as a tool, we may not need all of it - indeed if prior years are any guide we will have trouble spending it.</div></div></div><div class="gmail_extra"><br clear="all"><div><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div>--</div><div>Jody Garnett</div></div></div></div></div></div>
<br><div class="gmail_quote">On 17 March 2016 at 08:56, Massimiliano Cannata <span dir="ltr"><<a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Daniel,<div>according to [1] we have set 20'000 USD for the 2016 which at the cost of 4'000 € it means we can support less then 5 events in a year including <span style="color:rgb(0,0,0);font-family:sans-serif;font-size:13.3px;line-height:21.28px;background-color:rgb(249,249,249)">internal (townhall, codesprint, ) and external (e.g.. ISPRS, EGU, GWF...) events.</span></div><div><span style="color:rgb(0,0,0);font-family:sans-serif;font-size:13.3px;line-height:21.28px;background-color:rgb(249,249,249)">Likely to finish the budget... but maybe i'm wrong.</span></div><div><span style="color:rgb(0,0,0);font-family:sans-serif;font-size:13.3px;line-height:21.28px;background-color:rgb(249,249,249)"><br></span></div><div><span style="color:rgb(0,0,0);font-family:sans-serif;font-size:13.3px;line-height:21.28px;background-color:rgb(249,249,249)">my 2 cents</span></div><div><br></div><div><br></div><div><br></div><div>[1] <a href="https://wiki.osgeo.org/wiki/Board_Meeting_2016-3-10#Proposed_Budget" target="_blank">https://wiki.osgeo.org/wiki/Board_Meeting_2016-3-10#Proposed_Budget</a></div></div><div class="gmail_extra"><div><div class="h5"><br><div class="gmail_quote">2016-03-17 16:03 GMT+01:00 Daniel Morissette <span dir="ltr"><<a href="mailto:dmorissette@mapgears.com" target="_blank">dmorissette@mapgears.com</a>></span>:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">For the record, I cannot take credit for this procedure, it was initially created by Michael Gerlek with contributions from others over time.<br>
<br>
Also, the problem that you fear of events being turned down because the allocated budget has all been used up never happened, so I would not block everybody for that reason until it becomes a real issue.<br>
<br>
The only blockers that have happened in the past that I am aware of is that some event request did not fit some of the guidelines (such as open budget) and that led to long discussions in some cases to decide if we fund them or not, or which form the funding can take. I don't think stronger rules will make this pain point any better.<br>
<br>
Daniel<span><br>
<br>
<br>
On 2016-03-17 10:54 AM, Massimiliano Cannata wrote:<br>
</span><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><span>
Daniel,<br>
thanks for the link and for the work you did.<br>
<br>
I believe it is very clear, but the point to me is that we have limited<br>
resources and I don't like the idea of first came first serve and the<br>
other fast.<br>
<br>
I think we need to set up rules for application:<br>
- when can you send a request<br>
- what is the allocated budget<br>
- how much for each in general<br>
etc...<br>
<br>
Something like a call where everyone is aware and can decide to apply or<br>
not.<br>
<br>
Best,<br>
maxi<br>
<br>
<br>
<br>
<br>
2016-03-17 15:44 GMT+01:00 Daniel Morissette <<a href="mailto:dmorissette@mapgears.com" target="_blank">dmorissette@mapgears.com</a><br></span>
<mailto:<a href="mailto:dmorissette@mapgears.com" target="_blank">dmorissette@mapgears.com</a>>>:<div><div><br>
<br>
Just in case some of the current board members are not aware of it.<br>
There was a procedure that was put in place and applied in<br>
combination with a set line item in the budget for this type of event:<br>
<br>
<a href="https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines" rel="noreferrer" target="_blank">https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines</a><br>
<br>
This procedure is not perfect and can definitely be improved, but it<br>
provides clear guidelines to start from. Unfortunately every event<br>
comes with its own context and reasons to not fit in the mold, so<br>
the problem is not the lack of a procedure, it is the large<br>
diversity of initiatives in our community. If you ask me, this<br>
diversity is a good thing so instead of blocking everything until we<br>
have a designed good enough mold to fit everybody in it (which will<br>
never happen IMHO), I would suggest that the board continue to be<br>
flexible in its interpretation of the existing guidelines for each<br>
request, and in parallel continuously streamline the existing<br>
guidelines instead of starting from scratch again.<br>
<br>
My 0.02$<br>
<br>
Daniel<br>
<br>
<br>
On 2016-03-17 10:29 AM, Massimiliano Cannata wrote:<br>
<br>
Thanks Steven for this email.<br>
<br>
I have asked for a regulation of funding code sprint in order to<br>
make it<br>
fair but it looks it didn't found any interest.<br>
<br>
*I motion to stop funding sprint code / ackathon /etc until a proper<br>
procedure is in place.*<br>
<br>
<br>
Of course, I volunteer to give my time to participate in a task<br>
force to<br>
design the procedure.<br>
<br>
<br>
Best,<br>
Maxi<br>
<br>
<br>
<br>
<br>
2016-03-17 15:16 GMT+01:00 Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a><br>
<mailto:<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>><br></div></div>
<mailto:<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a> <mailto:<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>>>>:<span><br>
<br>
Can I suggest a pause to consider:<br>
<br>
1. Is there a policy on sponsorship of events, hackfests or<br>
codesprints? If not shouldn’t there be?<br>
2. What is the process for other events to seek sponsorship?<br>
3. Is there a budget amount for event sponsorship?<br>
4. Should this be determined at board level or delegated<br>
to a lower<br>
level?<br>
<br>
<br>
Cheers<br>
______<br>
Steven<br>
<br>
<br>
On 17 Mar 2016, at 06:29, <a href="mailto:board-request@lists.osgeo.org" target="_blank">board-request@lists.osgeo.org</a><br>
<mailto:<a href="mailto:board-request@lists.osgeo.org" target="_blank">board-request@lists.osgeo.org</a>><br></span>
<mailto:<a href="mailto:board-request@lists.osgeo.org" target="_blank">board-request@lists.osgeo.org</a><span><br>
<mailto:<a href="mailto:board-request@lists.osgeo.org" target="_blank">board-request@lists.osgeo.org</a>>> wrote:<br>
<br>
*From:*Jody Garnett <<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a><br>
<mailto:<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a>><br></span>
<mailto:<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a><span><br>
<mailto:<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a>>>><br>
*Subject:**Re: [Board] Application for funding QGIS<br>
Codesprint/Developers meeting - QGIS HackFest, Girona*<br>
*Date:*16 March 2016 at 23:34:44 GMT<br>
*To:*Lluís Vicens <<a href="mailto:lluis@sigte.udg.es" target="_blank">lluis@sigte.udg.es</a><br>
<mailto:<a href="mailto:lluis@sigte.udg.es" target="_blank">lluis@sigte.udg.es</a>><br></span>
<mailto:<a href="mailto:lluis@sigte.udg.es" target="_blank">lluis@sigte.udg.es</a><span><br>
<mailto:<a href="mailto:lluis@sigte.udg.es" target="_blank">lluis@sigte.udg.es</a>>>>, Tim Sutton <<a href="mailto:tim@kartoza.com" target="_blank">tim@kartoza.com</a><br>
<mailto:<a href="mailto:tim@kartoza.com" target="_blank">tim@kartoza.com</a>><br></span>
<mailto:<a href="mailto:tim@kartoza.com" target="_blank">tim@kartoza.com</a> <mailto:<a href="mailto:tim@kartoza.com" target="_blank">tim@kartoza.com</a>>>><br>
*Cc:*"<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a><br>
<mailto:<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a>> <mailto:<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a><span><br>
<mailto:<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a>>>"<br>
<<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a> <mailto:<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a>><br></span>
<mailto:<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a> <mailto:<a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a>>>><div><div><br>
<br>
<br>
I wish I had better email skills ... let me try that<br>
again - I am<br>
viewing these items as a single event sharing<br>
sponsorship: QGIS<br>
Hackfest, QGIS User and Developer Conference and<br>
Jornadas de SIG<br>
Libre. The three activities share a single website.<br>
<br>
* Based on the provided budget (which covers all<br>
three events)<br>
it appears this is correct - all three events share<br>
a budget.<br>
* Reading closely thesponsorship<br>
<br>
<<a href="http://www.sigte.udg.edu/jornadassiglibre/en/patrocinadores/" rel="noreferrer" target="_blank">http://www.sigte.udg.edu/jornadassiglibre/en/patrocinadores/</a>>is<br>
only advertised to cover the Jornadas de SIG Libre<br>
and QGIS<br>
User and Developer conference.<br>
<br>
Updating my email:<br>
<br>
I would like to make a motion to cover an expected<br>
gap in<br>
sponsorship for the event (QGIS Hackfest, QGIS User and<br>
Developer Conference and Jornadas de SIG Libre).<br>
The amount is<br>
subject to sponsor generosity, currently budgeted<br>
as a 4000<br>
EUR shortfall.<br>
<br>
<br>
This is specifically so that organizers and university<br>
do not feel<br>
financially exposed in this community outreach,<br>
community building<br>
and development activity.<br>
<br>
I note my suggested motion is a little bit at odds with the<br>
original request - which specified that any additional<br>
funds be<br>
provided to/"cover full expenses from the Monestir de<br>
Sant Daniel<br>
in order to contribute to the QGIS project"./We may<br>
wish to ask<br>
for clarifiation on this expectation.<br>
<br>
I understand that this motion steps out of bounds from<br>
specifically a code-sprint request, I feel the response is<br>
warranted given we are looking at larger event.<br>
--<br>
Jody Garnett<br>
<br>
On 15 March 2016 at 09:27, Jody<br>
Garnett<<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a> <mailto:<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a>><br></div></div>
<mailto:<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a><span><br>
<mailto:<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a>>>>wrote:<br>
<br>
Dear board members, based on this conversation I<br>
would like to<br>
make a motion to underwrite the QGIS hackfest. It<br>
sounds like<br>
the event is missing some sponsorship so this will<br>
be more of<br>
a risk then usual.<br>
<br>
(Indeed because it is at risk, and a valuable<br>
event, is the<br>
reason I am prepared to make a motion).<br>
<br>
Please take a moment to review the submitted<br>
request, that way<br>
we can save discussion during voting.<br>
--<br>
Jody<br>
<br>
<br>
<br>
<br>
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<br>
Professore SUPSI in ingegneria Geomatica<br>
<br>
Responsabile settore Geomatica<br>
<br>
<br>
Istituto scienze della Terra<br>
<br>
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<br>
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<br>
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<br>
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<br>
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<br>
--<br></span><span>
Daniel Morissette<br>
<a href="http://www.mapgears.com/" rel="noreferrer" target="_blank">http://www.mapgears.com/</a><br>
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<br>
<br>
<br>
<br>
--<br>
*Massimiliano Cannata*<br>
<br>
Professore SUPSI in ingegneria Geomatica<br>
<br>
Responsabile settore Geomatica<br>
<br>
<br>
Istituto scienze della Terra<br>
<br>
Dipartimento ambiente costruzione e design<br>
<br>
Scuola universitaria professionale della Svizzera italiana<br>
<br>
Campus Trevano, CH - 6952 Canobbio<br>
<br>
Tel. <a href="tel:%2B41%20%280%2958%20666%2062%2014" value="+41586666214" target="_blank">+41 (0)58 666 62 14</a>____<br>
<br>
Fax <a href="tel:%2B41%20%280%2958%20666%2062%2009" value="+41586666209" target="_blank">+41 (0)58 666 62 09</a>____<br>
<br>
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<br>
</span></blockquote>
<br><div><div>
<br>
-- <br>
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<a href="http://www.mapgears.com/" rel="noreferrer" target="_blank">http://www.mapgears.com/</a><br>
T: <a href="tel:%2B1%20418-696-5056%20%23201" value="+14186965056" target="_blank">+1 418-696-5056 #201</a><br>
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