Thanks Till, can you dive into that draft document and come back here with feedback?<br><br>One open question is who should take the responsibility for approving event applications. Should the board handle it like code sprints, is the conference committee interested in the responsibility, do we want a new committee with yourself as chair? Etc ...<br><br>If there is a dedicated group then it would open up a few alternate approaches to the one proposed. <br><div class="gmail_quote"><div dir="ltr">On Wed, May 3, 2017 at 11:32 PM Till Adams <<a href="mailto:till.adams@fossgis.de">till.adams@fossgis.de</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
  
    
  
  <div bgcolor="#FFFFFF" text="#000000">
    I raise my hand as volunteer.</div><div bgcolor="#FFFFFF" text="#000000"><br>
    <br>
    Till</div><div bgcolor="#FFFFFF" text="#000000"><br>
    <br>
    <br>
    <div class="m_-8063637963106751274moz-cite-prefix">Am 03.05.2017 um 18:10 schrieb Jody
      Garnett:<br>
    </div>
    <blockquote type="cite">
      <div dir="ltr">We covered this in last months board meeting, so
        far we need volunteers willing to take part.
        <div><br>
        </div>
        <div>You many not be specifically happy with the direction thus
          far (travel grant fund available to all osgeo events, focused
          on diversity, event organizers apply similar to code sprints).</div>
        <div><br>
        </div>
        <div>I have draft I am working on based on discussion thus far
          (using code sprint guidelines as a starting point).</div>
        <div>​<br>
          <div class="gmail_chip gmail_drive_chip" style="width:396px;height:18px;max-height:18px;background-color:#f5f5f5;padding:5px;color:#222;font-family:arial;font-style:normal;font-weight:bold;font-size:13px;border:1px solid #ddd;line-height:1"><a href="https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web" style="display:inline-block;overflow:hidden;text-overflow:ellipsis;white-space:nowrap;text-decoration:none;padding:1px 0px;border:none;width:100%" target="_blank"><img style="vertical-align:bottom;border:none" src="https://drive-thirdparty.googleusercontent.com/16/type/application/vnd.google-apps.document"> <span dir="ltr" style="color:#15c;text-decoration:none;vertical-align:bottom">Travel
                Grant Guidelines</span></a></div>
          ​</div>
      </div>
      <div class="gmail_extra"><br clear="all">
        <div>
          <div class="m_-8063637963106751274gmail_signature" data-smartmail="gmail_signature">
            <div dir="ltr">
              <div>
                <div dir="ltr">
                  <div>--</div>
                  <div>Jody Garnett</div>
                </div>
              </div>
            </div>
          </div>
        </div>
        <br>
        <div class="gmail_quote">On 3 May 2017 at 07:59, Steven Feldman
          <span dir="ltr"><<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>></span>
          wrote:<br>
          <blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
            <div style="word-wrap:break-word">I fully support Michael’s
              request. 
              <div><br>
              </div>
              <div>It is time for OSGeo to establish a transparent
                policy on travel grants, to fund them and most
                importantly to administer them<br>
                <div>
                  <span class="m_-8063637963106751274m_8596095979932083045Apple-style-span" style="border-collapse:separate;color:rgb(0,0,0);font-family:Helvetica;font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:-webkit-auto;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<br>
                    Steven<br>
                    <br>
                  </span>
                </div>
                <br>
                <div>
                  <blockquote type="cite">
                    <div>
                      <div class="m_-8063637963106751274h5">
                        <div>On 3 May 2017, at 13:56, Till Adams <<a href="mailto:till.adams@fossgis.de" target="_blank"><a class="m_-8063637963106751274moz-txt-link-abbreviated" href="mailto:till.adams@fossgis.de" target="_blank">till.adams@fossgis.de</a></a>>
                          wrote:</div>
                        <br class="m_-8063637963106751274m_8596095979932083045Apple-interchange-newline">
                      </div>
                    </div>
                    <div>
                      <div>
                        <div class="m_-8063637963106751274h5">
                          <div dir="ltr">
                            <div class="gmail_default" style="font-family:tahoma,sans-serif">As
                              you all can see we've been very busy
                              assembling our program (<a href="http://2017.foss4g.org/accepted-presentations/" target="_blank">225 accepted talks</a>,
                              out of 423 submitted) and rounding out the
                              sponsorship for the conference (<a href="http://2017.foss4g.org/sponsor/" target="_blank">>$200k of commitments</a>).
                              And now, with 2 weeks to go before the
                              Early Bird expires, registration is
                              starting to pickup with ~200 registrations
                              processed.</div>
                            <div class="gmail_default" style="font-family:tahoma,sans-serif"><br>
                            </div>
                            <div class="gmail_default" style="font-family:tahoma,sans-serif">And,
                              with registration on people's minds we
                              have started to get the inevitable
                              requests for financial support (e.g., and
                              accepted speaker who's company cannot pay;
                              graduate students looking for support;
                              etc.) and we expect those requests to
                              continue. The Boston LOC (BLOC) would
                              dearly like to have a "Travel Grant
                              Program", but as was pointed out in
                              earlier threads (I believe by both Steven
                              Feldman and Jody Garnett) it is difficult
                              for the host LOC to run such a program.
                              For instance:</div>
                            <div class="gmail_default">
                              <ol>
                                <li><font face="tahoma, sans-serif">We
                                    do not yet know our financial
                                    condition. With registrations being
                                    notoriously late, we won't know
                                    if/how much $'s are available for
                                    such a program for some time.</font></li>
                                <li><font face="tahoma, sans-serif">Administering such
                                    a program takes time, and our
                                    primary focus is on producing the
                                    conference and the workshops.</font></li>
                                <li><font face="tahoma, sans-serif">Decisions
                                    on criteria for choosing recipients
                                    and the amount of individual grants
                                    can be delicate and the
                                    criteria/objectives may differ
                                    between the BLOC and OSGeo</font></li>
                              </ol>
                              <div><font face="tahoma, sans-serif">As
                                  such,<b> the BLOC would like to make a
                                    formal request that OSGeo establish
                                    and administer a travel grant
                                    program for the Boston 2017 event</b>.
                                  We would gladly collaborate and help
                                  advertise the program (e.g., on our
                                  website and through referrals), but we
                                  would concur that this program should
                                  be established and funded by OSGeo. We
                                  have high hopes that the proceeds from
                                  Boston will reimburse OSGeo's
                                  investment in subsidizing attendance
                                  from certain communities. And, we too
                                  will be looking to offer other
                                  opportunities for financial support
                                  through our volunteer program, and
                                  potentially a "need-based"
                                  registration discount (if our Early
                                  Bird registrations give us increased
                                  confidence in our financial success).</font></div>
                              <div><font face="tahoma, sans-serif"><br>
                                </font></div>
                              <div><font face="tahoma, sans-serif">Thank
                                  you in advance for considering this
                                  request. Please let us know if you
                                  have any questions.</font></div>
                              <div><font face="tahoma, sans-serif"><br>
                                </font></div>
                              <div><font face="tahoma, sans-serif">Sincerely,
                                  MT & the BLOC</font></div>
                            </div>
                            <div>-- <br>
                            </div>
                            <div class="m_-8063637963106751274m_8596095979932083045gmail_signature" data-smartmail="gmail_signature"><span style="font-family:arial,helvetica,sans-serif;font-size:10px"><strong>Michael Terner</strong></span><br style="font-family:arial,helvetica,sans-serif">
                              <em style="font-family:arial,helvetica,sans-serif"><span style="font-size:10px">Executive Vice
                                  President
                                  <div class="gmail_default" style="font-family:tahoma,sans-serif;display:inline">​
                                    & Chair FOSS4G Boston 2017​</div>
                                </span></em><br>
                              <span style="font-size:9px"><span style="font-family:arial,helvetica,sans-serif">Applied
                                  Geographics, Inc.</span><br>
                                <br>
                                <span style="color:#009933"></span></span></div>
                          </div>
                          <br>
                        </div>
                      </div>
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                  </blockquote>
                </div>
                <br>
              </div>
            </div>
            <br>
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          </blockquote>
        </div>
        <br>
      </div>
    </blockquote>
    <br>
  </div></blockquote></div><div dir="ltr">-- <br></div><div data-smartmail="gmail_signature"><div dir="ltr">--<div>Jody Garnett</div></div></div>