<div dir="ltr">It was unclear if we needed to go forward with the vote after the discussion about setting a <span style="font-size:12.8px">precedent.</span><div><span style="font-size:12.8px">Also please keep in mind that we are between a series of 2 F2F board meetings (one in Paris and one in Boston), which is the first time happening on a single year, so please do not doubt our commitment based on one vote being left to expire.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">Regards,</span></div><div><span style="font-size:12.8px">Angelos</span></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Aug 4, 2017 at 2:17 AM, Michael Smith <span dir="ltr"><<a href="mailto:michael.smith.erdc@gmail.com" target="_blank">michael.smith.erdc@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="auto"><div>Frankly it was unclear to me whether the vote need to go forward. It seems to me to be the consensus that, while unfortunate, it wasn't an OSGeo issue. And also a precedent we didn't want to set. I guess I was under the impression that the vote was being withdrawn. Sorry if I misunderstood. <br><br>Sent from my iPhone</div><div><div class="h5"><div><br>On Aug 3, 2017, at 6:04 PM, Massimiliano Cannata <<a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a><wbr>> wrote:<br><br></div><blockquote type="cite"><div><div dir="auto"><div dir="auto">Before doubting of people commitment and responsibility, I would ask myself if any reason (eg. August, vacation, traveling) block them from voting.. or anyone know something more to share?</div><div dir="auto">Not taking a decision is simpler with abstaining ;-)</div><div dir="auto"><br></div><div dir="auto">Dear board non voting members, please could you give your the reason? </div><div dir="auto"><br></div><div dir="auto">Best</div><div dir="auto">Maxi</div></div><div class="gmail_extra"><br><div class="gmail_quote">Il 03 ago 2017 10:51 PM, "Cameron Shorter" <<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>> ha scritto:<br type="attribution"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div text="#000000" bgcolor="#FFFFFF">
<p>OSGeo Board members,<br>
</p>
<p>I acknowledge that this was a difficult vote, but please don't
use this as a reason not to vote.</p>
<p>When you are volunteering to be a board member, the one thing one
thing you are being asked to do is have an opinion and vote.
Please take this responsibility seriously, and be prepared to vote
on all motions, not just the easy and obvious motions.</p>
<p>Warm regards, Cameron<br>
</p>
<br>
<div class="m_-7960259354560272103m_8759023106765689498moz-cite-prefix">On 4/8/17 2:10 am, Jody Garnett wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">This motion did not pass - sadly it did not pass
because the board members disagreed; it did not pass because not
enough board members responded to the motion.
<div><br>
</div>
<div><a href="https://www.loomio.org/p/TA0rPawq/offer-financial-assistence-to-nick-and-niroshan-to-cover-insurance-costs-of-stolen-laptops-" target="_blank">https://www.loomio.org/p/TA0rP<wbr>awq/offer-financial-assistence<wbr>-to-nick-and-niroshan-to-<wbr>cover-insurance-costs-of-<wbr>stolen-laptops-</a></div>
<div><br>
</div>
<div>This is a non-result that does not set a precedent for
future boards.<br>
<div><br>
</div>
</div>
</div>
<div class="gmail_extra"><br clear="all">
<div>
<div class="m_-7960259354560272103m_8759023106765689498gmail_signature" data-smartmail="gmail_signature">
<div dir="ltr">
<div>
<div dir="ltr">
<div>--</div>
<div>Jody Garnett</div>
</div>
</div>
</div>
</div>
</div>
<br>
<div class="gmail_quote">On 27 July 2017 at 06:05, Jody Garnett
<span dir="ltr"><<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr">Cameron and Michael your words of caution are
very much taken to heart.
<div><br>
</div>
<div>Maria has started a motion <a href="https://www.loomio.org/d/csZ2X8ap/stolen-computers-at-foss4g" target="_blank">here</a> and I
am copying my words to email for wider discussion:</div>
<blockquote style="margin:0px 0px 0px 40px;border:none;padding:0px">
<div>
<p><i>I am in favour of us helping
assist in this case, but I understand their is a
series of groups, including the local organizing
committee who would like to help out. I would be
the most comfortable with the local organizing
committee (or even the rented venue assisting.)</i></p>
</div>
<div>
<p><i>We have been cautioned about
"setting a precedent" last time the board acted in
a generous fashion outside of our mission
statement (since we are responsible for our
actions to our membership which elected us). In
this case the people effected individuals are both
productive members of our volunteering in an
official capacity with our organization: one as a
summer of code student, and the second as a member
of the marketing committee. I believe our
membership will understand why we are making this
choice.</i></p>
</div>
<div>
<p style="box-sizing:border-box;line-height:20px"><font face="Roboto, Helvetica Neue, sans-serif" color="#000000"><span style="letter-spacing:0.14000000059604645px"><i>While
it may be sad in the future if trouble befalls
an attendees at one of our events we do not
wish to set a precedent or expectation for
future events to follow. We are taking action
both out of compassion (this sucks) and these
individuals our volunteers in our organization
we do not want our membership to loose the
benefits of their productivity (this sucks for
osgeo). This is in a similar spirit to the
liability insurance we hold for our board
members and officers.</i></span></font><br>
</p>
</div>
</blockquote>
<div>
<p>And on the specifics:</p>
</div>
<blockquote style="margin:0px 0px 0px 40px;border:none;padding:0px">
<div>
<p><i>From the email thread it sounds
like both computers are covered by insurance, but
not the full costs. There are two ways to
understand this email:</i></p>
</div>
</blockquote>
<blockquote style="margin:0px 0px 0px 40px;border:none;padding:0px">
<div>
<ul>
<li><i>For a $2500 computer, perhaps
it was only insured for $2000 (often this is
fine as computers get older).</i><br>
</li>
<li><i>Or perhaps it is a
"deductible" - for example for a $2000 computer
there may be a $500 deductible needing to be
paid. So while the insurance covers everything,
you are required to pay $500 to access the
insurance.</i><br>
</li>
</ul>
</div>
</blockquote>
<blockquote style="margin:0px 0px 0px 40px;border:none;padding:0px">
<div>
<p><i>I would be comfortable making a
proposal making up to $2000 available to the
treasurer to assist with paying any insurance
costs incurred while replacing the stolen laptops.
Subject to "prompt reimbursement" on receipt (if
paid for already) or invoice (if there is an
email/bill that can be sent to the treasurer to
show the amount needed).</i></p>
</div>
</blockquote>
This is the kind of discussion is difficult because we all
have the "it could of been me" response, and general
annoyance this incident would reflect poorly on our
community (even though it is not our fault). It also
paints board members into a bit of a corner; because we do
not wish to appear mean / heartless / insensitive
(cameron's all things to all people).</div>
<div class="gmail_extra"><br clear="all">
<div>
<div class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160gmail_signature" data-smartmail="gmail_signature">
<div dir="ltr">
<div>
<div dir="ltr">
<div>--</div>
<div>Jody Garnett</div>
</div>
</div>
</div>
</div>
</div>
<div>
<div class="m_-7960259354560272103m_8759023106765689498h5">
<br>
<div class="gmail_quote">On 27 July 2017 at 04:16,
Michael Terner <span dir="ltr"><<a href="mailto:mgt@appgeo.com" target="_blank">mgt@appgeo.com</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr">
<div class="gmail_default" style="font-family:tahoma,sans-serif">+
Conference Dev</div>
<div class="gmail_default" style="font-family:tahoma,sans-serif"><br>
</div>
<div class="gmail_default" style="font-family:tahoma,sans-serif">Two very
small points from the Boston perspective as
these kinds of things are on our mind, and we
are seeking lessons learned to improve our
event:</div>
<div class="gmail_default">
<ol>
<li><font face="tahoma, sans-serif">Insurance
can be expensive. We have an insurance
policy that does not cover things like
lost/stolen items for attendees, but
does cover eventualities like needing to
cancel the event due to catastrophe. The
cost of a policy covering lost/stolen
events - at least for an event the size
of Boston - would have been
significantly higher than the cost of
replacing 2 laptops (and there is
additional administrative time in
setting it up).</font></li>
<li><font face="tahoma, sans-serif">This
incident also illustrates the need to
have appropriate physical security. We
will be mindful to not leave our
registration desk without someone there;
and to discourage people from leaving
items in places where there are not
people actively watching. We also have
access to a couple of locked rooms where
things can be stored and will encourage
their use to the extent possible.</font></li>
</ol>
<div><font face="tahoma, sans-serif">We too
regret the hassle, inconvenience and loss
that Nick and Niroshan experienced. As
with all negative things, hopefully there
is a silver lining and this community can
improve processes to reduce the risks of
loss at conferences...</font></div>
<div><font face="tahoma, sans-serif"><br>
</font></div>
<div><font face="tahoma, sans-serif">MT</font></div>
</div>
</div>
<div class="gmail_extra">
<div>
<div class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160h5"><br>
<div class="gmail_quote">On Thu, Jul 27,
2017 at 4:46 AM, Cameron Shorter <span dir="ltr"><<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">I'll let
others comment on this particular
thread. It is very sad to hear of people
having a computer stolen and noble to
hear of people helping those in need.<br>
<br>
But on a general level, I suggest that
OSGeo should be careful not to become
all things to all people. We should
focus on what we are best at. There are
insurance companies designed to manage
loss of items. For future incidents of
this type, lets make use of them rather
than designing our own.<br>
<br>
Cheers, Cameron (not a current board
member, so my vote doesn't count)<span class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160m_1536425776289808933im
m_-1853916862212496160m_1536425776289808933HOEnZb"><br>
<br>
<br>
On 27/7/17 12:21 am, Jeff McKenna
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
Thank you Luca for bringing this to
everyone's attention. Indeed this
was a very unfortunate incident. I
am a strong +1 to help Niroshan and
Nick in any costs not covered by
insurance.<br>
<br>
The day before this happened I also
left my bag for a few hours behind
the registration desk; this could
have happened to anyone.<br>
<br>
This kind of thing has been at the
back of my mind for a while now; how
lucky we have been for accidents at
FOSS4G events. We travel to areas
all around the world, and anything
can happen. Luckily Niroshan or Nick
were not hurt or injured.<br>
<br>
It might be a good time to review
the event insurance for our FOSS4G
events, and how it relates to
unfortunate accidents like this.
(and how we would handle the cases
if the attendee had no personal
insurance, which would have been my
case - for example, maybe the OSGeo
Board should set aside a small block
of funding in each yearly budget for
this)<br>
<br>
But my gut feeling is that was a
small warning, as our FOSS4G event
grows in popularity, we must take
care, to take care of our attendees.<br>
<br>
I am very sorry for such a hassle to
Niroshan and Nick, to their studies
and their work. I hope we can agree
to make sure that they have to pay
nothing out of their own pockets to
replace lost equipment; and also
agree to take this as a small lesson
and review our own event policies.<br>
<br>
-jeff<br>
<br>
<br>
</blockquote>
<br>
-- <br>
</span><span class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160m_1536425776289808933HOEnZb"><font color="#888888">
Cameron Shorter<br>
M <a href="tel:%2B61%20419%20142%20254" value="+61419142254" target="_blank">+61 419 142
254</a></font></span>
<div class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160m_1536425776289808933HOEnZb">
<div class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160m_1536425776289808933h5"><br>
<br>
______________________________<wbr>_________________<br>
Board mailing list<br>
<a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a><br>
<a href="https://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailma<wbr>n/listinfo/board</a></div>
</div>
</blockquote>
</div>
<br>
<br clear="all">
<div><br>
</div>
</div>
</div>
<span class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160HOEnZb"><font color="#888888">-- <br>
<div class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160m_1536425776289808933gmail_signature" data-smartmail="gmail_signature"><span style="font-family:arial,helvetica,sans-serif;font-size:10px"><strong>Michael Terner</strong></span><br style="font-family:arial,helvetica,sans-serif">
<em style="font-family:arial,helvetica,sans-serif"><span style="font-size:10px">Executive Vice
President</span></em><br>
<span style="font-size:9px"><a href="tel:%28617%29%20447-2468" value="+16174472468" target="_blank">617-447-2468</a>
Direct | <a href="tel:%28617%29%20447-2400" value="+16174472400" target="_blank">617-447-2400</a>
Main</span><br>
<span style="font-size:9px"><span style="font-family:arial,helvetica,sans-serif">Applied
Geographics, Inc.</span><br>
<span style="font-family:arial,helvetica,sans-serif">24
School Street, Suite 500<br>
Boston, MA 02108</span><br>
<span style="color:#009933"><a href="http://www.AppGeo.com" target="_blank">www.AppGeo.com</a></span></span></div>
</font></span></div>
<span class="m_-7960259354560272103m_8759023106765689498m_-1853916862212496160HOEnZb"><font color="#888888">
<br>
<span>This e-mail
message and any attachments may contain
confidential or legally privileged
information. If you are not an intended
recipient or otherwise authorized to receive
this message, you should not use, copy,
distribute, disclose or take any action
based on the information contained in this
e-mail or any attachments. If you have
received this message and material in error,
please advise the sender immediately by
reply e-mail and delete this message. Thank
you on behalf of Applied Geographics, Inc.
(AppGeo).</span></font></span><br>
______________________________<wbr>_________________<br>
Board mailing list<br>
<a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a><br>
<a href="https://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailma<wbr>n/listinfo/board</a><br>
</blockquote>
</div>
<br>
</div>
</div>
</div>
</blockquote>
</div>
<br>
</div>
</blockquote>
<br>
<pre class="m_-7960259354560272103m_8759023106765689498moz-signature" cols="72">--
Cameron Shorter
M <a href="tel:+61%20419%20142%20254" value="+61419142254" target="_blank">+61 419 142 254</a></pre>
</div>
<br>______________________________<wbr>_________________<br>
Board mailing list<br>
<a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a><br>
<a href="https://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailma<wbr>n/listinfo/board</a><br></blockquote></div></div>
</div></blockquote><blockquote type="cite"><div><span>______________________________<wbr>_________________</span><br><span>Board mailing list</span><br><span><a href="mailto:Board@lists.osgeo.org" target="_blank">Board@lists.osgeo.org</a></span><br><span><a href="https://lists.osgeo.org/mailman/listinfo/board" target="_blank">https://lists.osgeo.org/<wbr>mailman/listinfo/board</a></span></div></blockquote></div></div></div><br>______________________________<wbr>_________________<br>
Board mailing list<br>
<a href="mailto:Board@lists.osgeo.org">Board@lists.osgeo.org</a><br>
<a href="https://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">https://lists.osgeo.org/<wbr>mailman/listinfo/board</a><br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><span style="border-collapse:separate;color:rgb(0,0,0);font-family:'Times New Roman';font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:-webkit-auto;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;font-size:medium"><span style="font-family:arial;font-size:small">Angelos Tzotsos, PhD<br>OSGeo Charter Member<div><a href="http://users.ntua.gr/tzotsos" target="_blank">http://users.ntua.gr/tzotsos</a></div></span></span></div></div></div>
</div>