<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">Could someone on the Board confirm whether a motion is required (Board or Conference Committee)<br class=""><div class="">
<span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: Helvetica; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: -webkit-auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; ">______<br class="">Steven<br class=""><br class=""></span>
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<div><br class=""><blockquote type="cite" class=""><div class="">On 11 Sep 2018, at 23:00, John Bryant <<a href="mailto:johnwbryant@gmail.com" class="">johnwbryant@gmail.com</a>> wrote:</div><br class="Apple-interchange-newline"><div class=""><div dir="ltr" class="">Steven & Michael<div class=""><br class=""></div><div class="">Thanks very much for your thoughtful & supportive responses. Steven, your suggestions sound exactly right to me, and we've already taken these on board in our implementation (applications are currently incoming).</div><div class=""><br class=""></div><div class="">So it sounds like we have general support within this group - does this require an OSGeo board motion?</div><div class=""><br class=""></div><div class="">If so, for clarity: </div><div class=""><ul class=""><li class="">Our request is for AUD $3k (approx USD $2150) to support our regional FOSS4G Travel Grant Program.</li><li class="">We're contributing AUD $4500 in cash and 5 registrations (our cost approx AUD $1500).</li><li class="">If we receive support from OSGeo, we will contribute an additional 3 registrations (our cost approx AUD $900).</li><li class="">Further details are available <a href="https://docs.google.com/document/d/1RDlzFH5fyciTqY3xyj6aSvdOF8TOSX4MYosy7YNc9K0" class="">here</a>.<br class=""></li></ul></div><div class=""><br class=""></div><div class="">Thank you!</div><div class="">John</div></div><br class=""><div class="gmail_quote"><div dir="ltr" class="">On Wed, 12 Sep 2018 at 02:13, Steven Feldman <<a href="mailto:shfeldman@gmail.com" class="">shfeldman@gmail.com</a>> wrote:<br class=""></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div style="word-wrap:break-word;line-break:after-white-space" class="">Further thought<div class=""><br class=""></div><div class="">We do need to draft a clear policy statement on funding and process of future FOSS4Gs. Till and I have the Call for LoI’s for FOSS4G 2020 to get out within the next week or so which we must prioritise.</div><div class=""><br class=""></div><div class="">I’m suggesting that we approve Oceania’s $2k request and aim to get the general TGP policy written up before the end of the calendar year so that we are better equipped to support a number of FOSS4G events (global and regional) in 2019. That will need a budget submission to the board for 2019.</div><div class=""><br class=""></div><div class="">Cheers<br class=""><div class="">
<span class="m_3504118321164776178Apple-style-span" style="border-collapse: separate; font-family: Helvetica; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-variant-east-asian: normal; font-variant-position: normal; font-weight: normal; letter-spacing: normal; line-height: normal; text-align: -webkit-auto; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px;">______<br class="">Steven<br class=""><br class=""></span>
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<div class=""><br class=""><blockquote type="cite" class=""><div class="">On 11 Sep 2018, at 17:08, Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank" class="">shfeldman@gmail.com</a>> wrote:</div><br class="m_3504118321164776178Apple-interchange-newline"><div class=""><div style="word-wrap:break-word;line-break:after-white-space" class="">Hi<div class=""><br class=""></div><div class="">I’ve been offline for a few days. I would support a proposal to OSGeo Board that we allocate $2,000 to the FOSS4G Oceania TGP</div><div class=""><br class=""></div><div class="">I don’t know what the procedure is to get board ok and then funds transfer to the Oceania team, hence I have copied this mail to the board list.</div><div class=""><br class=""></div><div class="">We can also provide you with a copy of our application form and notes on how we did selection if that helps but you should not feel obliged to follow use/modify our form.</div><div class=""><br class=""></div><div class="">Some suggestions from me (based on experience of 2 big TGP’s)</div><div class=""><ol class="m_3504118321164776178MailOutline"><li class="">You will receive way more applications than you can fill. Choose some criteria for grants that help you to target the group(s) you want to facilitate and enable you to weed out other applicants quickly. Be clear about your criteria and who you will give priority to in your application form</li><li class="">Recipients need to have some "skin in the game” i.e they are making a partial contribution towards their cost of travel and expenses</li><li class="">Grants should not be paid out to recipients until they have arrived at the conference registration desk. You will need to make this clear to applicants in the application form and again when you notify them of award. This avoids a no show having received a grant in advance. I think this should be a PRECONDITION OF OSGEO TGP FUNDING</li></ol><div class=""><br class=""></div><div class="">Till is chair of the Conference Committee so he may wish to add some thoughts to this mail</div><div class=""><br class=""></div><div class="">May the FOSS be with you</div><div class="">
<span class="m_3504118321164776178Apple-style-span" style="border-collapse:separate;font-family:Helvetica;font-style:normal;font-variant-ligatures:normal;font-variant-caps:normal;font-variant-east-asian:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:-webkit-auto;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;border-spacing:0px">______<br class="">Steven<br class=""><br class=""></span>
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<div class=""><br class=""><blockquote type="cite" class=""><div class="">On 10 Sep 2018, at 05:48, John Bryant <<a href="mailto:johnwbryant@gmail.com" target="_blank" class="">johnwbryant@gmail.com</a>> wrote:</div><br class="m_3504118321164776178Apple-interchange-newline"><div class=""><div dir="ltr" class="">Hi guys, just want to reiterate what Adam said, and stress that we will need to know in advance of our 21 Sept closing date, if we're to execute this efficiently. Our TGP attendees will mostly be flying from the Pacific Islands, so they will need significant lead time to arrange visas and book flights - we're already pushing it, so won't be able to push dates back at all.<div class=""><br class=""></div><div class="">Plenty of submissions so far - we shouldn't have any trouble at all finding deserving attendees.<br class=""><div class=""><br class=""></div><div class="">I appreciate you 3 are in some pretty difficult time zones to work together, so I can see some challenges to getting a proper OSGeo TGP policy in place before our deadline. I'm hopeful we could act as a guinea pig to some degree, and help contribute to the OSGeo policy by experience.</div><div class=""><br class=""></div><div class=""><a href="https://docs.google.com/document/d/1RDlzFH5fyciTqY3xyj6aSvdOF8TOSX4MYosy7YNc9K0" target="_blank" class="">Our request</a> is for AUD $3k (a little over USD $2k), and we're putting in the equivalent of about AUD $3k cash (AUD $4500 in doc includes value of full ticket price). We're considering putting in more, but hoping to get some indication of the probability of securing the OSGeo support first.</div></div><div class=""><br class=""></div><div class="">Thanks a lot & appreciate your work on this amazing program, whether we manage to get our conference on board or not.<br class=""></div><div class=""><br class=""></div><div class="">Cheers!</div><div class="">John</div></div><br class=""><div class="gmail_quote"><div dir="ltr" class="">On Mon, 10 Sep 2018 at 11:07, adam steer <<a href="mailto:adam.d.steer@gmail.com" target="_blank" class="">adam.d.steer@gmail.com</a>> wrote:<br class=""></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr" class="">Hi Michael, Steven<div class=""><br class=""></div><div class="">What needs to happen to get a TGP policy done? We’re champing at the bit because we’re closing applications in just under two weeks (21 September), and would like some certainty about whether the program will be funded by OSgeo or not.</div><div class=""><br class=""></div><div class="">I appreciate that OSgeo want a policy for regional TGPs in place - so - what can we do to expedite that?</div><div class=""><br class=""></div><div class="">Or: can we write the policy on the fly as we go and learn? </div><div class=""><br class=""></div><div class="">We’re more than happy to remind the board or conference committee about our TGP and what we’re after...</div><div class=""><br class=""></div><div class="">Thanks</div><div class=""><br class=""></div><div class="">Adam<br clear="all" class=""><div class=""><br class=""></div>-- <br class=""><div dir="ltr" class="m_3504118321164776178m_-4066979204795215506gmail_signature" data-smartmail="gmail_signature"><div dir="ltr" class=""><div class="">Dr. Adam Steer<br class=""><a href="https://www.researchgate.net/profile/Adam_Steer" target="_blank" class="">https://www.researchgate.net/profile/Adam_Steer</a><br class=""><a href="http://au.linkedin.com/in/adamsteer" target="_blank" class="">http://au.linkedin.com/in/adamsteer</a></div><div class=""><a href="http://orcid.org/0000-0003-0046-7236" target="_blank" class="">http://orcid.org/0000-0003-0046-7236</a><br class="">+61 427 091 712<br class="">skype: adam.d.steer</div><div class="">tweet: @adamdsteer</div></div></div></div></div>
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