<div dir="ltr"><div dir="ltr"><div dir="ltr">No worries, and yeah your code sprint application has more than enough information for osgeo to host the activity (so do not feel your effort was wasted). To act please add an agenda topic to the OSGeo Board meeting later in the month :)<div><br></div><div>* <a href="https://wiki.osgeo.org/wiki/Board_Meeting_2019-07-29">https://wiki.osgeo.org/wiki/Board_Meeting_2019-07-29</a></div><div><br></div><div>And if you are willing to share any questions about the <a href="https://github.com/OSGeo/osgeo/blob/master/board/documents/osgeo_financial_guidence.pdf" target="_blank">osgeo_financial_guidence.pdf</a> it would be great if we can discuss in this email thread (as many people have been having the same questions).</div><div><br clear="all"><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div>--</div><div>Jody Garnett</div></div></div></div></div></div><br></div></div></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, 24 Jul 2019 at 20:54, Jan Ducnuigeen <<a href="mailto:jldindc@gmail.com">jldindc@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">Thank you for providing the updated guidance Jody.<br>Kind regards,</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">-Jan</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Jul 25, 2019 at 3:22 PM Jody Garnett <<a href="mailto:jody.garnett@gmail.com" target="_blank">jody.garnett@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div><div dir="auto">I am not sure about sponsoring code sprints attached to an event - they have not seemed very effective as a code sprint.</div></div><div dir="auto"><br></div><div dir="auto">We recently provided an updated instructions on how to ask OSGeo to help support your event - <div><a href="https://github.com/OSGeo/osgeo/blob/master/board/documents/osgeo_financial_guidence.pdf" target="_blank">https://github.com/OSGeo/osgeo/blob/master/board/documents/osgeo_financial_guidence.pdf</a></div><div dir="auto"><br></div><div dir="auto">Please read, I think it may be more appropriate for your activity?</div></div><div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Jul 24, 2019 at 6:27 PM Jan Ducnuigeen <<a href="mailto:jldindc@gmail.com" target="_blank">jldindc@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">Hello,</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">On behalf of the FOSS4G SotM Oceania conference organising committee, below is our proposal for Community Day/Code Sprint sponsorship.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">I have attached the same document as a pdf as well.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">Kind regards,</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">-Jan Ducnuigeen<br><br><span id="gmail-m_-2314501535787148889gmail-m_-3547617770080673389m_1561714360682545760gmail-docs-internal-guid-2a39ae83-7fff-3237-60f6-c70477531a36"><h1 dir="ltr" style="line-height:1.38;margin-top:20pt;margin-bottom:6pt"><span style="font-size:20pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">OSGeo community day and code sprint sponsorship proposal</span></h1><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><a href="https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines" style="text-decoration-line:none" target="_blank"><span style="font-size:11pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines</span></a></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Request from: FOSS4G SotM Oceania conference and community day/code sprint</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Email: </span><a href="mailto:admin@foss4g-oceania.org" style="text-decoration-line:none" target="_blank"><span style="font-size:11pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">admin@foss4g-oceania.org</span></a></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Website: </span><a href="https://2019.foss4g-oceania.org/" style="text-decoration-line:none" target="_blank"><span style="font-size:11pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">https://2019.foss4g-oceania.org/</span><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br></span></a><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><img src="https://lh4.googleusercontent.com/Y_savWg1VripU9VOdGhvLIMete0UP_8LfJxT9aSbAZBwJ8L81vCyLLbJq_Jk158dlGf-teQJC-ToGQ9Ytou8BysbrqmxVNyo44r16Wq_1Gls79iWGl8tksg5ycp0UKAknKVk_n2X" width="313" height="179" style="border: none;"></span><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br><br></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Basic Information</span></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:3pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Audience: how many people are expected?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">We have budgeted for 170 people to attend the main FOSS4G SotM Oceania conference, and have already had a significant number self-subscribe to our announcement list. Early indications are that we will reach our 170 attendee target.</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">For the combined community day/code sprint (occurring immediately after the main conference), we currently have several community members wishing to lead a variety of events potentially including Missing Maps events, improving features, and providing instructional documentation. We expect about 100 attending based on our 2018 event. </span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Region: is the sprint localized to a specific region?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(109,158,235);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;color:rgb(60,120,216);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The proposed community day and code sprint is hosted in Wellington, New Zealand, with most attendees coming from Australia and New Zealand. We are supporting attendance from wider Oceania via our Travel Grant Program (TGP).</span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Projects: is the sprint to work on just one specific project, or is it for multiple projects?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The proposed community day and code sprint will work on multiple projects, and specifics are yet to be confirmed, but volunteers are looking to lead activities for  the QGIS project, OpenStreetMap as well as local mapping efforts specifically in the Oceania region.</span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Length: how many days will the sprint cover?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">1 day. The combined community day/code sprint will immediately follow the main FOSS4G SotM Oceania conference.</span><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br><br></span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:1pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The venue will be the Victoria University of Wellington, Rutherford House in Wellington, New Zealand. Food will be provided on the day. We have dedicated budget for a TGP aimed at increasing the diversity, accessibility and reach of the conference. TGP attendees will be provided with funding toward their accommodation to ensure that they are available to attend the community day/code sprint.</span></p></li></ul></ul><p dir="ltr" style="line-height:1.38;margin-top:6pt;margin-bottom:6pt"><span style="font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Expected Budget</span></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:3pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The</span><span style="font-size:10.5pt;color:rgb(109,158,235);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span><a href="https://docs.google.com/spreadsheets/d/1f6r2l2Kli_MSJ3YKLGz2C6RHeca_36kPuOyweoRlZZQ/edit?usp=sharing" style="text-decoration-line:none" target="_blank"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">approved conference budget can be viewed here.</span></a></p></li><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:1pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">For the community day/code sprint, the only cost we have is catering, at $45. per head.</span></p></li></ul></ul><p dir="ltr" style="line-height:1.38;margin-top:6pt;margin-bottom:6pt"><span style="font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The budget shall contain the following information:</span></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:3pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">what is the expected registration fee, if any, for each attendee?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">There is no cost to attendees of the community day and code sprint.</span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">what is the expected amount of third-party sponsorships?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Specific sponsorship of the community day/code sprint is not being sought. Our sponsorship drive is more broadly for OSGeo Oceania activities, including FOSS4G SotM Oceania 2019, and the expected amounts are detailed in the budget linked above. 14 sponsors have strongly indicated that they will be sponsoring this year. These sponsorship funds will contribute to half of the cost of the community day/code sprint.</span><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br><br></span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">what in-kind donations are expected (such as donated use of a conference room)?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The classrooms for the community day and code sprint at the Rutherford House are free, donated by the Victoria University of Wellington.</span><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br><br></span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">what is the desired amount of OSGeo sponsorship? </span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Catering costs are expected to be $</span><span style="font-size:10.5pt;color:rgb(109,158,235);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">45</span><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">NZD per head, with an expected attendance of 100, so a total cost of $4,500 NZD.</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">We request OSGeo to cover half the cost for the expected attendance of 100 people, or $2,250 NZD.</span><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br><br></span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">what is the expected cost per attendee, for travel, lodging, and food?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">There is no cost to attend the community day. There will be minimal incidental costs for the majority of attendees as they will already be in town for the conference. Accommodation in Wellington ranges from $30/night (hostel) to $200/night (high end hotel).</span><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br><br></span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">what is the expected cost for the venue (such as conference room, wifi support, snacks, etc)?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The community day venue is being provided for free by Victoria University of Wellington.</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The organising committee will be attending to provide support. Our volunteer team is listed at </span><a href="https://2019.foss4g-oceania.org/team" style="text-decoration-line:none" target="_blank"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">https://2019.foss4g-oceania.org/team</span></a><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Community day/code sprint venue costs will only involve catering, for example:</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:square;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><a href="https://www.simplyfood.co.nz/menu-overview/conference-menu/" style="text-decoration-line:none" target="_blank"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">https://www.simplyfood.co.nz/menu-overview/conference-menu/</span></a></p></li><li dir="ltr" style="list-style-type:square;font-size:10.5pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:1pt"><a href="https://www.wishbone.co.nz/catering/?tx_wishbone_showfoodpage%5Bcategory%5D=17&cHash=d3911152d4c20df28e9ecb9ce3973c6d" style="text-decoration-line:none" target="_blank"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">https://www.wishbone.co.nz/catering/?tx_wishbone_showfoodpage%5Bcategory%5D=17&cHash=d3911152d4c20df28e9ecb9ce3973c6d</span></a></p></li></ul></ul></ul><p dir="ltr" style="line-height:1.38;margin-top:6pt;margin-bottom:6pt"><span style="font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Profit / Loss / Risk</span></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:3pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">What is the expected profit of the event, if any? where will any surplus money go?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Expected profit from the code sprint is $0. Any revenue generated from the conference as a whole will be held by OSGeo Oceania, a non-profit company limited by guarantee. These funds would be used for similar future events organised by OSGeo Oceania. </span><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br><br></span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10.5pt;font-family:Arial;color:rgb(37,37,37);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap;margin-left:18pt"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:1pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Under what circumstances might the event incur a loss? how will this risk be mitigated?</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:rgb(74,134,232);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:3pt;margin-bottom:1pt"><span style="font-size:10.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The community day and code sprint will incur a loss if unforeseen circumstances cause the conference to be cancelled very close to the time of the event. We are assessing options for insurance cover to mitigate this risk. OSGeo Oceania will absorb any losses that do occur. Seeking funding from OSGeo is also part of our mitigation strategy.</span></p></li></ul></ul></span></div></div>
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<a href="https://lists.osgeo.org/mailman/listinfo/board" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/board</a></blockquote></div></div>-- <br><div dir="ltr" class="gmail-m_-2314501535787148889gmail-m_-3547617770080673389gmail_signature"><div dir="ltr"><div><div dir="ltr"><div>--</div><div>Jody Garnett</div></div></div></div></div>
</blockquote></div>
</blockquote></div>