[California] Planning for Exhibits, help needed

[Alex Mandel]

Landon,

Any chance you can take a crack at the letter this week. I want to try
and have a few reviewers so we can get it ready in time for the
marketing meeting in 1 week and get them out to prospective donors after
that.

Thanks,
Alex

Landon Blake wrote:
> Alex wrote: "Howdy chapter..."
> 
> Well, we're not really a chapter just yet. More like an idea for a
> chapter. :]
> 
> Alex wrote: "The designs aren't quite done yet, all we have is the new
> logo, it hasn't been set into item specific sizes yet, etc if someone
> has talent and time it would save us money that can be spent elsewhere."
> 
> Does this mean we need some graphic design? I'm fairly handy with GIMP
> and Inkscape, if that is what you are talking about.
> 
> Alex wrote: "We need to attain additional funding for our exhibit to pay
> for materials(the booth is 1/2 paid for already by OSGeo). I'm
> estimating we need to raise $2000 for the AAG, $250 for CGS and an
> unknown amount for other conferences this year. In order to do this we
> need some sort of letter asking for sponsorship. I think we can offer
> some type of visibility, ie company name and logo at the booth in
> exchange but someone needs to draft a letter to work with."
> 
> I can draft the letter if you will review it. Let me know.
> 
> Alex wrote: "Of course that also means we need the names/numbers/email
> of some companies to ask for sponsorship. I plan to ask O'Reilly Books,
> anyone else have any ideas? Companies that are not already sponsors of
> OSGeo."
> 
> I'm thinking our best bet in this area may be local or regional
> companies that are not already involved in GIS at a national level. I
> would think that our fund raising efforts will be difficult with the
> state of the US economy. Still, we could each try and come up with a
> list of possible sponsors in our local communities.
> 
> Will the OSGeo be accepting the donations? I think we'll need an
> "official non-profit" so those donations will be tax deductible. Who
> will we be working with at the OSGeo to coordinate this management of
> donated funds?
> 
> Thanks for all of your effort and energy.
> 
> Landon
> Office Phone Number: (209) 946-0268
> Cell Phone Number: (209) 992-0658
> 
> -----Original Message-----
> From: california-bounces at lists.osgeo.org
> [mailto:california-bounces at lists.osgeo.org] On Behalf Of Alex Mandel
> Sent: Thursday, December 11, 2008 1:03 AM
> To: california at lists.osgeo.org
> Cc: Stacey Ellis; Michael Treichler; Michele Tobias
> Subject: [California] Planning for Exhibits, help needed
> 
> Howdy chapter,
> 
> Just got done talking with the OSGeo marketing committee. Good news is
> the budget is looking good to help us get all the materials we need to
> exhibit all over the State this coming year.
> 
> However there is much work to be done and I could use some help.
> We've got the basics of materials listed:
> http://wiki.osgeo.org/wiki/Exhibition_Pack
> 
> In anticipation of the AAG in Vegas in March where a bunch of us UCD
> folks will be tabling at we need to get moving and get the larger items
> ordered in January, ie table skirt, banner etc.
> 
> 1. I plan to go get some quotes on stuff this week but if anyone else
> knows of some vendors please chime in.
> 
> 2. The designs aren't quite done yet, all we have is the new logo, it
> hasn't been set into item specific sizes yet, etc if someone has talent
> and time it would save us money that can be spent elsewhere.
> 
> 3. We need to attain additional funding for our exhibit to pay for
> materials(the booth is 1/2 paid for already by OSGeo). I'm estimating we
> need to raise $2000 for the AAG, $250 for CGS and an unknown amount for
> other conferences this year. In order to do this we need some sort of
> letter asking for sponsorship. I think we can offer some type of
> visibility, ie company name and logo at the booth in exchange but
> someone needs to draft a letter to work with.
> 
> 4.Of course that also means we need the names/numbers/email of some
> companies to ask for sponsorship. I plan to ask O'Reilly Books, anyone
> else have any ideas? Companies that are not already sponsors of OSGeo.
> http://www.osgeo.org/content/sponsorship/sponsors.html
> 
> I've started a list of other conferences we probably want to do in 2009
> and annually, please feel free to add.
> http://wiki.osgeo.org/wiki/California#Events
> 
> 
> Thanks,
> Alex
> 
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