<div dir="ltr"><div><div class="gmail_default" style="font-family:monospace,monospace">Despite all the discussions we need to take a final decision if we proceed with FOSS4G Europe @ Timișoara.</div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><div class="gmail_default" style="font-family:monospace,monospace">Timing issues can be handled on a "as needed basis". </div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><div class="gmail_default" style="font-family:monospace,monospace">Can we consider the time frame 29 June - 5 July as final? We can move around side-events as needed. I'm confident we can solve most of the needs.</div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><div class="gmail_default" style="font-family:monospace,monospace">Marian</div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><br clear="all"></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><font face="monospace, monospace">Dr. Marian Neagul</font><div><span style="font-family:monospace,monospace">Universitatea de Vest din Timișoara</span><br></div><div><br><br></div></div></div></div></div></div></div></div></div></div><br></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Fri, Oct 31, 2025 at 6:42 PM Marian Neagul <<a href="mailto:marian.neagul@e-uvt.ro">marian.neagul@e-uvt.ro</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div dir="ltr"><div><div class="gmail_default" style="font-family:monospace,monospace">Hi,</div><div class="gmail_default" style="font-family:monospace,monospace"><br></div><div class="gmail_default" style="font-family:monospace,monospace">Sorry for the delay. Missed some of the emails.</div><br clear="all"></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><font face="monospace, monospace">Dr. Marian Neagul</font><div><span style="font-family:monospace,monospace">Universitatea de Vest din Timișoara</span><br></div><div><br><br></div></div></div></div></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Sat, Sep 27, 2025 at 11:10 AM Astrid Emde (OSGeo) via Conference-Europe <<a href="mailto:conference-europe@lists.osgeo.org" target="_blank">conference-europe@lists.osgeo.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">Hello,<br>
<br></blockquote><div><span class="gmail_default" style="font-family:monospace,monospace"></span> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
Earlier dates are fine for me too.<br></blockquote><div><span class="gmail_default" style="font-family:monospace,monospace">Perfect.</span> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
The turn around schedule with workshops at the end would be a try.</blockquote><div class="gmail_default" style="font-family:monospace,monospace">It is the only option we have at hand at that time of year. </div><div class="gmail_default" style="font-family:monospace,monospace">At the Code Sprint I discussed with @Angelos an alternative but it depends on too many factors and I would like to avoid it. (Eg. in the new campus we are building a few new buildings which are scheduled to be available but we don't have any certainty so I would avoid commiting to that.)</div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"> <br>
Normally the ws are a way to get to know people due to smaller groups at <br>
the beginning.<br></blockquote><div><span class="gmail_default" style="font-family:monospace,monospace">The WS will be there. We only have this switch: WS after the Conf instead WS before conf.</span> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
Ut maybe like that people would stay for the code sprint. Or ther vould <br>
be a code sprint at the weekend before the conference? And maybe also a <br>
sprint parallel to the ws on Tuesday and Friday<br></blockquote><div><span class="gmail_default" style="font-family:monospace,monospace">We can arrange for the code sprint to be before, but that is for the community and OSGeo to decide.</span> <span class="gmail_default" style="font-family:monospace,monospace"> The code sprint was envisioned to be in a separate location which does not overlap to teaching activity. The code sprint can happen at any time agreed by the community.</span></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<br>
Not sure whether b2b and geochicas do work on the Sunday before the <br>
conference.<br></blockquote><div><br></div><div><div class="gmail_default" style="font-family:monospace,monospace">They could happen during the conference or just after during the workshops. Conceptually there should not be any difference.</div><br></div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<br>
Astrid<br>
<br></blockquote><div><span class="gmail_default" style="font-family:monospace,monospace">M.</span> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<br>
<br>
Am 25.09.2025 09:06 schrieb Tõnis Kärdi via Conference-Europe:<br>
> Hey all, any thoughts about the earlier dates and the possible<br>
> switcharound for talks and workshops?<br>
> <br>
> Marian, in essence would it work for UVT?<br>
> <br>
> all the best,<br>
> t;<br>
> <br>
> On 23.09.25 23:17, Tõnis Kärdi wrote:<br>
>> Regarding talks/workshops the switcharound is ok I think. It's not set <br>
>> in stone. Just this spring I think Marco M was suggesting something <br>
>> similar "food for thought" but we never managed to talk about it in <br>
>> Mostar during the conf BoF (my bad, I forgot). The reasoning being <br>
>> that some people have to already leave on Friday morning/noon and will <br>
>> essentially miss out the last day of the presentations. But then again <br>
>> - for workshops you need to be present anyway, talks you should be <br>
>> able to later rewatch if interested.<br>
>> <br>
>> Also, a question that would need to be solved is timing for b2b, ice- <br>
>> breaker, and geochicas-take events then too.<br>
>> <br>
>> t;<br>
>> <br>
>> @tkardi<br>
>> <br>
>> On Tue, 23 Sept 2025, 22:54 Marian Neagul via Conference-Europe, <br>
>> <<a href="mailto:conference-europe@lists.osgeo.org" target="_blank">conference-europe@lists.osgeo.org</a> <mailto:<a href="mailto:conference-" target="_blank">conference-</a> <br>
>> <a href="mailto:europe@lists.osgeo.org" target="_blank">europe@lists.osgeo.org</a>>> wrote:<br>
>> <br>
>> Dear Jeroen,<br>
>> <br>
>> Based on the feedback on this discussion we will consult with the<br>
>> University's management board. Based on this we can confirm or<br>
>> infirm the June option.<br>
>> <br>
>> I'm confident that this would be ok. But first of all we need an <br>
>> OK<br>
>> from the community on this proposal (eg. reversal of order of<br>
>> workshops/main conference -- but on the other side in Milano it <br>
>> was<br>
>> similar) and then we need clearance from the UVT that there are no<br>
>> conflicting events.<br>
>> <br>
>> Best regards,<br>
>> <br>
>> Marian<br>
>> <br>
>> Dr. Marian Neagul<br>
>> Universitatea de Vest din Timișoara<br>
>> <br>
>> <br>
>> <br>
>> <br>
>> On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler<br>
>> <<a href="mailto:jeroen.ticheler@geocat.net" target="_blank">jeroen.ticheler@geocat.net</a> <mailto:<a href="mailto:jeroen.ticheler@geocat.net" target="_blank">jeroen.ticheler@geocat.net</a>>> <br>
>> wrote:<br>
>> <br>
>> Dear Marian,<br>
>> That would (personal opinion) be a much nicer timing if you <br>
>> can<br>
>> make it work!<br>
>> Kind regards,<br>
>> Jeroen<br>
>> <br>
>>> On 23 Sep 2025, at 10:57, Marian Neagul via Conference-Europe<br>
>>> <<a href="mailto:conference-europe@lists.osgeo.org" target="_blank">conference-europe@lists.osgeo.org</a> <mailto:<a href="mailto:conference-" target="_blank">conference-</a><br>
>>> <a href="mailto:europe@lists.osgeo.org" target="_blank">europe@lists.osgeo.org</a>>> wrote:<br>
>>> <br>
>>> Another option would be 29 June - 5 July but we will overlap<br>
>>> partially with academic activities (there is a 3 day student<br>
>>> vacation between 29 June - 1 July, so we would have a 2 day<br>
>>> overlap). One option would be to start with the main<br>
>>> conference and have the workshops at the end of the week.<br>
>>> <br>
>>> Marian<br>
>>> <br>
>>> Dr. Marian Neagul<br>
>>> Universitatea de Vest din Timișoara<br>
>>> <br>
>>> <br>
>>> <br>
>>> <br>
>>> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul<br>
>>> <<a href="mailto:marian.neagul@e-uvt.ro" target="_blank">marian.neagul@e-uvt.ro</a> <mailto:<a href="mailto:marian.neagul@e-uvt.ro" target="_blank">marian.neagul@e-uvt.ro</a>>> <br>
>>> wrote:<br>
>>> <br>
>>> Dear Marco, Dear Colleagues,<br>
>>> <br>
>>> Thank you for your feedback.<br>
>>> <br>
>>> I'm reply inline bellow.<br>
>>> <br>
>>> <br>
>>> <br>
>>> I would like to ask the proposers the following<br>
>>> clarifications:<br>
>>> - dates: I agree with Tõnis about the proximity to <br>
>>> the<br>
>>> global FOSS4G, and in addition I would like to point<br>
>>> out that the end of July/beginning of August falls<br>
>>> within the typical holiday period, at least in<br>
>>> Southern Europe. If dates are flexible, the first <br>
>>> half<br>
>>> of July (as done in 2023, 2024 and 2025) may lead to<br>
>>> an increased participation.<br>
>>> <br>
>>> <br>
>>> Unfortunately we are constrained by the structure of the<br>
>>> academic year and would avoid overlapping with other<br>
>>> activities. Particularly the admission process. It<br>
>>> finishes on 22 July 2026 so the earliest date would be 23<br>
>>> July. On the other hand we could split the event between<br>
>>> multiple locations but I would avoid doing that.<br>
>>> <br>
>>> - tracks: the proposal does not mention which tracks<br>
>>> are planned to be organised. For example, there is no<br>
>>> mention about the Academic Track.<br>
>>> <br>
>>> <br>
>>> Despite not being mentioned in the document we are<br>
>>> planning for the Academic Track.<br>
>>> Our plan was to decide together with OSGeo, after the<br>
>>> selection process, the tracks to be organized.<br>
>>> <br>
>>> - the proposal mentions a poster session. Since a few<br>
>>> years already, posters have been replaced with<br>
>>> lighting talks and I think this has worked quite <br>
>>> well.<br>
>>> It would also avoid extra-sessions after 6:00 pm<br>
>>> (which may not be well-attended) and to keep the <br>
>>> rooms<br>
>>> free for the BoF sessions (which btw are also not<br>
>>> mentioned).<br>
>>> <br>
>>> <br>
>>> Lightning talks instead of posters are ok for us.<br>
>>> As mentioned in the proposal (page 8) we will facilitate<br>
>>> the BoF sessions and offer the required rooms ad-hoc.<br>
>>> <br>
>>> - the proposal does not mention the possibility to<br>
>>> offer scholarships: is this foreseen?<br>
>>> <br>
>>> <br>
>>> Yes. We included in the proposal just accomodation <br>
>>> support<br>
>>> but we wish to secure funding for a few scholarships.<br>
>>> <br>
>>> Best regards,<br>
>>> <br>
>>> Marian<br>
>>> <br>
>>> <br>
>>> Thank you,<br>
>>> Marco<br>
>>> <br>
>>> <br>
>>> Il giorno mer 17 set 2025 alle ore 09:48 Tõnis Kärdi<br>
>>> via Conference-Europe <conference-<br>
>>> <a href="mailto:europe@lists.osgeo.org" target="_blank">europe@lists.osgeo.org</a> <mailto:<a href="mailto:conference-" target="_blank">conference-</a><br>
>>> <a href="mailto:europe@lists.osgeo.org" target="_blank">europe@lists.osgeo.org</a>>> ha scritto:<br>
>>> <br>
>>> Thanks Astrid!<br>
>>> <br>
>>> One thing that popped in my head was the timing -<br>
>>> the proposed dates<br>
>>> (27.07-02.08) are maybe too close to the <br>
>>> Hiroshima<br>
>>> global FOSS4G<br>
>>> (30.08-5.09)? Although, as the venue is at a<br>
>>> university so we are<br>
>>> constrained by the university's own schedule.<br>
>>> <br>
>>> <br>
>>> t;<br>
>>> <br>
>>> <br>
>>> On 13.09.25 13:45, Astrid Emde (OSGeo) via<br>
>>> Conference-Europe wrote:<br>
>>> > Hello all,<br>
>>> ><br>
>>> > let's start the discussion.<br>
>>> ><br>
>>> > Thank you very much to the team from Romania <br>
>>> for<br>
>>> their propoal to host<br>
>>> > FOSS4G Europe 2026 in Timișoara.<br>
>>> ><br>
>>> > The proposal looks very good to me.<br>
>>> ><br>
>>> > - it will be in summer like the last FOSS4G<br>
>>> Europe - very good<br>
>>> > - proposed prices are similar to last years.<br>
>>> Very good to keep the<br>
>>> > students prices very low. I like that<br>
>>> > - many people and organizations are already<br>
>>> involved and we know how<br>
>>> > good FOSS4G in Romania is from the global event <br>
>>> :)<br>
>>> > - the Univerity looks very suitable for the <br>
>>> event<br>
>>> ><br>
>>> > +1 from my side<br>
>>> ><br>
>>> > Astrid Emde<br>
>>> ><br>
>>> ><br>
>>> ><br>
>>> > Am 02.09.2025 11:35 schrieb Tõnis Kärdi via<br>
>>> Conference-Europe:<br>
>>> >> Hi all,<br>
>>> >><br>
>>> >> August passed excruciatingly fast, and<br>
>>> September is here which can<br>
>>> >> only mean one thing - we will have time for a<br>
>>> three week discussion<br>
>>> >> period on the next FOSS4G Europe 2026. I'm<br>
>>> CCing the conference_dev<br>
>>> >> list here aswell so we are on the same page :)<br>
>>> >><br>
>>> >> We have a proposal to host FOSS4G Europe 2026<br>
>>> conference in Timisoara,<br>
>>> >> Romania. Please find the prepared pdf document<br>
>>> at OSGeo NextCloud [1].<br>
>>> >><br>
>>> >> The discussion is open to anyone interested in<br>
>>> the topic and you can<br>
>>> >> participate by writing to the <br>
>>> conference-europe<br>
>>> mailinglist. Feel free<br>
>>> >> to raise any questions/concerns - these will<br>
>>> help the Timisoara LOC to<br>
>>> >> better plan ahead.<br>
>>> >><br>
>>> >> I'll collect the questions and answers also to <br>
>>> the<br>
>>> >> conference-europe-2026 wiki page [2] for <br>
>>> easier<br>
>>> future reference.<br>
>>> >><br>
>>> >> Oh, and let's try to wrap the discussion up by<br>
>>> 21.09.<br>
>>> >><br>
>>> >><br>
>>> >> All the best from Tartu,<br>
>>> >> t;<br>
>>> >><br>
>>> >><br>
>>> >> [1] - <a href="https://nextcloud.osgeo.org/s/" rel="noreferrer" target="_blank">https://nextcloud.osgeo.org/s/</a><br>
>>> BGKGQK7rLYeq92a <<a href="https://nextcloud.osgeo.org/s/" rel="noreferrer" target="_blank">https://nextcloud.osgeo.org/s/</a><br>
>>> BGKGQK7rLYeq92a><br>
>>> >> [2] - <a href="https://wiki.osgeo.org/wiki/Conference-" rel="noreferrer" target="_blank">https://wiki.osgeo.org/wiki/Conference-</a><br>
>>> Europe-2026#Discussion <<a href="https://wiki.osgeo.org/" rel="noreferrer" target="_blank">https://wiki.osgeo.org/</a><br>
>>> wiki/Conference-Europe-2026#Discussion><br>
>>> > _______________________________________________<br>
>>> > Conference-Europe mailing list<br>
>>> > <a href="mailto:Conference-Europe@lists.osgeo.org" target="_blank">Conference-Europe@lists.osgeo.org</a><br>
>>> <mailto:<a href="mailto:Conference-Europe@lists.osgeo.org" target="_blank">Conference-Europe@lists.osgeo.org</a>><br>
>>> > <a href="https://lists.osgeo.org/mailman/listinfo/" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/</a><br>
>>> conference-europe <<a href="https://lists.osgeo.org/" rel="noreferrer" target="_blank">https://lists.osgeo.org/</a><br>
>>> mailman/listinfo/conference-europe><br>
>>> <br>
>>> -- @tkardi<br>
>>> <br>
>>> _______________________________________________<br>
>>> Conference-Europe mailing list<br>
>>> <a href="mailto:Conference-Europe@lists.osgeo.org" target="_blank">Conference-Europe@lists.osgeo.org</a><br>
>>> <mailto:<a href="mailto:Conference-Europe@lists.osgeo.org" target="_blank">Conference-Europe@lists.osgeo.org</a>><br>
>>> <a href="https://lists.osgeo.org/mailman/listinfo/" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/</a><br>
>>> conference-europe <<a href="https://lists.osgeo.org/" rel="noreferrer" target="_blank">https://lists.osgeo.org/</a><br>
>>> mailman/listinfo/conference-europe><br>
>>> <br>
>>> _______________________________________________<br>
>>> Conference-Europe mailing list<br>
>>> <a href="mailto:Conference-Europe@lists.osgeo.org" target="_blank">Conference-Europe@lists.osgeo.org</a> <mailto:<a href="mailto:Conference-" target="_blank">Conference-</a><br>
>>> <a href="mailto:Europe@lists.osgeo.org" target="_blank">Europe@lists.osgeo.org</a>><br>
>>> <a href="https://lists.osgeo.org/mailman/listinfo/conference-" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/conference-</a><br>
>>> europe <<a href="https://lists.osgeo.org/mailman/listinfo/" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/</a><br>
>>> conference-europe><br>
>>> <br>
>>> _______________________________________________<br>
>>> Conference-Europe mailing list<br>
>>> <a href="mailto:Conference-Europe@lists.osgeo.org" target="_blank">Conference-Europe@lists.osgeo.org</a> <mailto:<a href="mailto:Conference-" target="_blank">Conference-</a><br>
>>> <a href="mailto:Europe@lists.osgeo.org" target="_blank">Europe@lists.osgeo.org</a>><br>
>>> <a href="https://lists.osgeo.org/mailman/listinfo/conference-europe" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/conference-europe</a><br>
>>> <<a href="https://lists.osgeo.org/mailman/listinfo/conference-europe" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/conference-europe</a>><br>
>> <br>
>> _______________________________________________<br>
>> Conference-Europe mailing list<br>
>> <a href="mailto:Conference-Europe@lists.osgeo.org" target="_blank">Conference-Europe@lists.osgeo.org</a> <mailto:<a href="mailto:Conference-" target="_blank">Conference-</a><br>
>> <a href="mailto:Europe@lists.osgeo.org" target="_blank">Europe@lists.osgeo.org</a>><br>
>> <a href="https://lists.osgeo.org/mailman/listinfo/conference-europe" rel="noreferrer" target="_blank">https://lists.osgeo.org/mailman/listinfo/conference-europe</a> <br>
>> <https://<br>
>> <a href="http://lists.osgeo.org/mailman/listinfo/conference-europe" rel="noreferrer" target="_blank">lists.osgeo.org/mailman/listinfo/conference-europe</a>><br>
>> <br>
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</blockquote></div></div>
</blockquote></div>