[OSGeo-Conf] [OSGeo-Discuss] Conference Committee F2F meeting

[Steven Feldman]

Good spots Cameron :)

I have amended the notes to reflect my slightly different understanding of what was agreed. Particularly that the RoW event is targeted to make a small surplus which will be shared between OSGeo and that if we support smaller regional events they would be expected to break even.

Can others who were in attendance review the minutes and correct further if they see the need


______
Steven


> On 26 Aug 2016, at 22:44, Cameron Shorter <cameron.shorter at gmail.com> wrote:
> 
> Retrospectively reading minutes of conference committee meeting and adding comment.
> 
> Overall, it sounds like a positive meeting, but 2 points make me nervous:
> 
> * European & North American years should share a percentage of surplus from conference with OSGeo organization, but rest of the years should be encouraged to reinvest money into local OSGeo activities and it would be acceptable to break even.
> 
> * For LOC's that are not chosen for FOSS4G, someone from the board should reach out to them and suggest a smaller local event. This can be funded by OSGeo at a loss.
> 
> One of the strengths of successful open source communities (actually most volunteer communities) is their long term sustainability, which is achieved by each small component within the community being self sustaining in its own right. Extending this principle to finances of conferences, I suggest that every conference should aim to be financially sustainable. It need not aim for a huge profit, but should aim to break even under conservative estimates (leading to a modest profit under typical scenarios).
> 
> It is worth noting that small foss4g events can be run very cheaply, using a basic formula of a "Meetup Event" getting free space at a local pub, with participants buying their own beer/food.
> 
> On 26/08/2016 9:37 PM, Steven Feldman wrote:
>> Thanks Guido
>> 
>> That helps enormously, except that now I have a load of actions :(
>> 
>> 
>> ______
>> Steven
>> 
>> 
>>> On 25 Aug 2016, at 18:18, Guido Stein <guido at guidostein.com <mailto:guido at guidostein.com>> wrote:
>>> 
>>> I have added my notes and action items from the meeting on the wiki.
>>> 
>>> https://wiki.osgeo.org/wiki/Conference_Committee_F2F_2016 <https://wiki.osgeo.org/wiki/Conference_Committee_F2F_2016>
>>> 
>>> Hope that this helps,
>>> 
>>> Guido
>>> 
>>> On Wed, Aug 24, 2016 at 1:58 PM Steven Feldman <shfeldman at gmail.com <mailto:shfeldman at gmail.com>> wrote:
>>> Reminder
>>> 
>>> Face to face meeting tomorrow at 16.00-17.00
>>> 
>>> Suggest we meet at the reception desk and the funds somewhere to sit (perhaps by the river?)
>>> 
>>>  Agenda at http://wiki.osgeo.org/wiki/Conference_Committee_F2F_2016 <http://wiki.osgeo.org/wiki/Conference_Committee_F2F_2016>
>>> 
>>> Regards
>>> Steven
>>> 
>>> 
>>> +44 (0) 7958 924101
>>> Sent from my iPhone
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>>> Discuss at lists.osgeo.org <mailto:Discuss at lists.osgeo.org>
>>> http://lists.osgeo.org/mailman/listinfo/discuss <http://lists.osgeo.org/mailman/listinfo/discuss>
>> 
>> 
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> -- 
> Cameron Shorter,
> Software and Data Solutions Manager
> Jirotech
> Suite 112, Jones Bay Wharf,
> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
> 
> P +61 2 8099 9000,  M +61 419 142 254, W www.jirotech.com <http://www.jirotech.com/>
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