[OSGeo-Conf] Firenze Full Proposal

[Luca Delucchi]

On Wed, 28 Apr 2021 at 00:51, Paul Ramsey <pramsey at cleverelephant.ca> wrote:
>
> Luca, thanks so much for this proposal. I have only a couple questions / clarifications:
>
Dear Paul,

our answer are inline

> - The Gala is pencilled in as a 0EUR price (ie, it is included in the registration).
>   - Will you include a price for delegates bringing a guest?

Yes, Gala dinner is included in the registration fees.  Regarding
guests, we estimate the price for Gala dinner ticket around 75 € for
each person.

>   - Those who choose not to attend will end up cross-subsidizing those who do, are you OK with that?
>

If you are still talking about the gala dinner, the costs of the
people who will not attend will still have to be covered. We might
even think about putting the gala dinner as an external cost to the
registration. In the last few years we have seen that the gala dinner
has always been included in the registration and we have followed this
route.

> - The "OSGeo % Seed Funding" number at the bottom of the budget is quite sensitive to the number of projected attendees, which I find odd. I'd expect it to be pretty fixed, and largely keyed to expense items that are quite fixed and require large deposits up front (convention space, A/V suppliers). What does that number come from?
>

There has been a misunderstanding the line "OSGeo % Seed Funding" is
actually "OSGeo % for Seed Funding" and represents the percentage of
surplus OSGeo should obtain. The seed funding required is 60000 € in
three tranches as written in the proposal, beyond an additional
guarantee against losses of 25.000 Euro making a total exposure of up
to 85.000 Euro for OSGeo.  In the budget the seed funding has not been
considered.

> - The food prices are ... very reasonable? Are those numbers (25EUR lunch, etc) validated with the organizers, do they really represent the cost of catering in the venue? Venues sometimes have quite expensive and exclusive catering arrangements.
>

Yes, all the prices are coming from quotations and validated by
venue’s people and PCO.

> Thanks!
>
> P
>

-- 
regards
Luca

www.lucadelu.org