[OSGeo-Conf] Firenze Full Proposal

[Mark Iliffe]

Hi Luca,

Thanks for your answers. I have no further questions - but I wish to urge
that special attention is paid to ensure that all those that wish to
participate in FOSS4G are given the opportunity to do so. Appreciate that
there is a perceptible driver to be cost-efficient - however, for many
delegates, a few euros here or there doesn't make much of a difference, but
for those with not a lot, it is those euros that can transform everything.
I would strongly urge that FOSS4G ticket prices are not a race to the
bottom, instead are considered as a mechanism that can bring value to the
entire OSGeo ecosystem. Your approach of leaning into the OSGeo to
underwrite your FOSS4G is IMHO the correct one given our circumstances -
but unless there is a necessity to raise money for OSGeo (which I don't
think there is... at least not more than 'usual'), my counsel would be to
reduce the potential profit back into OSGeo's coffers to invest within the
community.

May the FOSS be with you!! Even if the members of this committee aren't in
your FLOC meetings, know that we're behind you every step of the way :-)

Cheers,

Mark

On Sat, 1 May 2021 at 15:02, Steven Feldman <shfeldman at gmail.com> wrote:

> Luca
>
> Thanks for your detailed and clear proposal
>
> I have 3 questions for you:
>
>    1. Can you provide a schedule of how the costs of a cancellation of a
>    physical event (forced by government covid restrictions) increase month by
>    month as you get closer to the event?
>    2. You have asked for seed funding of €60,000 plus a further guarantee
>    of €25,000. Are you certain that €85,000 is the maximum possible loss?
>    3. What organisation will OSGeo be contacting with?
>
>
> Matt the FOSS be with you
>
> Steven
>
>
> +44 (0) 7958 924101
> Sent from my iPhone
>
> On 1 May 2021, at 17:33, Luca Delucchi <lucadeluge at gmail.com> wrote:
>
> On Wed, 28 Apr 2021 at 00:51, Paul Ramsey <pramsey at cleverelephant.ca>
> wrote:
>
>
> Luca, thanks so much for this proposal. I have only a couple questions /
> clarifications:
>
>
> Dear Paul,
>
> our answer are inline
>
> - The Gala is pencilled in as a 0EUR price (ie, it is included in the
> registration).
>
>  - Will you include a price for delegates bringing a guest?
>
>
> Yes, Gala dinner is included in the registration fees.  Regarding
> guests, we estimate the price for Gala dinner ticket around 75 € for
> each person.
>
>  - Those who choose not to attend will end up cross-subsidizing those who
> do, are you OK with that?
>
>
>
> If you are still talking about the gala dinner, the costs of the
> people who will not attend will still have to be covered. We might
> even think about putting the gala dinner as an external cost to the
> registration. In the last few years we have seen that the gala dinner
> has always been included in the registration and we have followed this
> route.
>
> - The "OSGeo % Seed Funding" number at the bottom of the budget is quite
> sensitive to the number of projected attendees, which I find odd. I'd
> expect it to be pretty fixed, and largely keyed to expense items that are
> quite fixed and require large deposits up front (convention space, A/V
> suppliers). What does that number come from?
>
>
>
> There has been a misunderstanding the line "OSGeo % Seed Funding" is
> actually "OSGeo % for Seed Funding" and represents the percentage of
> surplus OSGeo should obtain. The seed funding required is 60000 € in
> three tranches as written in the proposal, beyond an additional
> guarantee against losses of 25.000 Euro making a total exposure of up
> to 85.000 Euro for OSGeo.  In the budget the seed funding has not been
> considered.
>
> - The food prices are ... very reasonable? Are those numbers (25EUR lunch,
> etc) validated with the organizers, do they really represent the cost of
> catering in the venue? Venues sometimes have quite expensive and exclusive
> catering arrangements.
>
>
>
> Yes, all the prices are coming from quotations and validated by
> venue’s people and PCO.
>
> Thanks!
>
>
> P
>
>
>
> --
> regards
> Luca
>
> www.lucadelu.org
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