<html><head><meta http-equiv="Content-Type" content="text/html charset=us-ascii"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">Option 3 best summarises 2013, we had no seed money, we returned 85% of our surplus to OSGeo and used the remaining 15% to give money to the UK OSGeo chapter (which will be the seed money for our FOSS4G UK 2016 event) and made a small donation to our partners and event organisers the Association for Geographic Information.<div class=""><br class=""></div><div class="">BTW our accounts are publicly available, should we make publishing accounts for the community to view a requirement of our agreement with a LOC?<br class=""><div class="">
<span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: Helvetica; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: -webkit-auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; ">______<br class="">Steven<br class=""><br class=""></span>
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<br class=""><div><blockquote type="cite" class=""><div class="">On 24 Aug 2015, at 23:39, Eli Adam <<a href="mailto:eadam@co.lincoln.or.us" class="">eadam@co.lincoln.or.us</a>> wrote:</div><br class="Apple-interchange-newline"><div class="">On Fri, Aug 21, 2015 at 11:21 PM, Massimiliano Cannata<br class=""><<a href="mailto:massimiliano.cannata@supsi.ch" class="">massimiliano.cannata@supsi.ch</a>> wrote:<br class=""><blockquote type="cite" class="">Dear all,<br class="">I want to share my personal view just to make discussion starting.<br class=""><br class="">I see two very different cases.<br class=""><br class="">1) organizers decide to make a foss4g conference to earn money. Remember not<br class="">only making profits but also get paid for organizing...<br class=""><br class="">2) organizars decide to make a foss4g conference for other reasons as<br class="">vilunteers.<br class=""></blockquote><br class="">I see a possible third option:<br class=""><br class="">3) Organizers decide to make a foss4g conference for other reasons as<br class="">volunteers but after returning the seed money and some considerable<br class="">amount like $100,000 the LOC and Local Chapter gets some small sum<br class="">like $10,000 for funding future local OSGeo activities.<br class=""><br class=""><blockquote type="cite" class=""><br class="">In case 1 the financial losts shall almost completely be on the organizer<br class="">side: it is their business risk.<br class=""><br class="">In case 2 the financial risk may be on osgeo since he get the full revenue.<br class="">Only reimbursement for members and all shall be public and fully<br class="">transparent...<br class=""><br class="">I would love to see a table with for each foss4g a row expressing:<br class="">- year and location<br class="">- n. of participants<br class=""></blockquote><br class=""><a href="http://wiki.osgeo.org/wiki/FOSS4G#Overview_of_past_conferences_and_attendances" class="">http://wiki.osgeo.org/wiki/FOSS4G#Overview_of_past_conferences_and_attendances</a><br class=""><br class=""><blockquote type="cite" class="">- conference fee<br class="">- osgeo seed money amount<br class="">- conference costs<br class="">- conference revenue<br class="">- organizer revenue<br class="">- osgeo revenue<br class=""></blockquote><br class="">These additional aspects may be collected from other sources and would<br class="">indeed help. They may be scattered over the wiki and other places.<br class="">Conference fee can probably be dug up from old websites or attendees<br class="">inboxes and receipts. There are probably some individuals who may be<br class="">able to better guess than others (current or past Treasurers might<br class="">know seed money amount, and OSGeo revenue).<br class=""><br class="">Also helpful might be a pie chart of all OSGeo revenue over the years.<br class=""><br class="">Best regards, Eli<br class=""><br class=""><blockquote type="cite" class=""><br class="">That will explain a lot to me.<br class=""><br class="">Best<br class="">Maxi<br class=""><br class="">Il 21/Ago/2015 16:37, "Jeff McKenna" <jmckenna@gatewaygeomatics.com> ha<br class="">scritto:<br class=""><blockquote type="cite" class=""><br class="">Hi Steven,<br class=""><br class="">Thanks for bringing this to the attention of the Board. I think it is<br class="">excellent that the OSGeo Conference Committee is committed to establishing a<br class="">process for FOSS4G financial support.<br class=""><br class="">In terms of tackling this at the next Board meeting, I've added this to<br class="">the agenda[1]. Note though that the next meeting is not until October 15th,<br class="">as we'll be going through Board elections (5 new members), through<br class="">September.<br class=""><br class="">So I don't think this should wait until October. I encourage all Board<br class="">members now to jump in and help Steven.<br class=""><br class="">I believe we need an accurate look at our yearly expenses, to get an idea<br class="">of how much we can set aside, in advance. I've taken a look at our yearly<br class="">budgets[2], and we can seem to expect costs of around 70k, not including<br class="">this FOSS4G advance/seed money.<br class=""><br class="">In terms of estimating revenue, that is more difficult because most of our<br class="">revenue is tied to the FOSS4G profits, so this can change drastically each<br class="">year.<br class=""><br class="">I'm not sure how to tackle this, but I'm sure our Treasurer and others can<br class="">jump in and help.<br class=""><br class="">[1] http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items<br class="">[2] http://wiki.osgeo.org/wiki/Category:Budget<br class=""><br class="">-jeff<br class=""><br class=""><br class=""><br class=""><br class=""><br class="">On 2015-08-21 7:03 AM, Steven Feldman wrote:<br class=""><blockquote type="cite" class=""><br class="">Board<br class=""><br class="">You are aware that Till has requested an advance and a guarantee for<br class="">FOSS4G 2016 to protect the LOC and the German Chapter from liabilities<br class="">(apologies if my very short summary is inaccurate).<br class=""><br class="">The Conference Committee are trying to draft a standard process for<br class="">financial support to FOSS4G events, a straw man will be available on the<br class="">wiki shortly. Regardless of the detail of that process there will be a need<br class="">for the OSGeo Board, presumably via the Treasurer, to set a financial limit<br class="">on the reserves available to support advances and guarantees. Could the<br class="">Board schedule a discussion at their next meeting to consider what % of<br class="">their funds they are willing to set aside to fund FOSS4G events. Given that<br class="">we will be making commitments to the 2016 event before we know the financial<br class="">outcome of the 2015 event (etc etc) prudence would suggest reserves might<br class="">need to cover 2 years advances and guarantees. If events are successful and<br class="">remit a significant proportion of their surplus back to OSGeo, the<br class="">proportion of reserves needed for advances and guarantees should decline<br class="">over time.<br class=""><br class=""><br class="">Cheers<br class="">______<br class="">Steven<br class=""><br class=""></blockquote>_______________________________________________<br class="">Board mailing list<br class="">Board@lists.osgeo.org<br class="">http://lists.osgeo.org/mailman/listinfo/board<br class=""></blockquote><br class=""><br class="">_______________________________________________<br class="">Board mailing list<br class="">Board@lists.osgeo.org<br class="">http://lists.osgeo.org/mailman/listinfo/board<br class=""></blockquote>_______________________________________________<br class="">Conference_dev mailing list<br class="">Conference_dev@lists.osgeo.org<br class="">http://lists.osgeo.org/mailman/listinfo/conference_dev<br class=""></div></blockquote></div><br class=""></div></body></html>