<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">Thanks Venka<div class=""><br class=""></div><div class="">Michael will get the signed agreement out to you for counter signature.</div><div class=""><br class=""></div><div class="">As per the agreement the Board needs to appoint a financial representative to the 2017 LOC. In the past the board has encouraged a past chair (who was a board member) to join the LOC to provide some continuity and experience from previous events - this has been an informal arrangement. These two roles could be combined. </div><div class=""><br class=""></div><div class="">For 2016 I am fulfilling the joint role with the Bonn LOC.<br class=""><div class="">
<span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: Helvetica; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: -webkit-auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; ">______<br class="">Steven<br class=""><br class=""></span>
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<br class=""><div><blockquote type="cite" class=""><div class="">On 16 Mar 2016, at 15:14, Venkatesh Raghavan <<a href="mailto:venka.osgeo@gmail.com" class="">venka.osgeo@gmail.com</a>> wrote:</div><br class="Apple-interchange-newline"><div class="">
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Dear All,<br class="">
<br class="">
I am subscribed to the conference list with a different<br class="">
e-mail and my earlier mail to this list informing<br class="">
about the board approval for 2017 Boston agreement & seed
funding <br class="">
request did not reach this list.<br class="">
<br class="">
I forward may earlier mail from my subscribed address.<br class="">
<br class="">
Best<br class="">
<br class="">
Venka<br class="">
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE" class="">Subject:
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<td class="">Re: [Board] [OSGeo-Conf] 2017 Boston agreement &
seed funding - IMPORTANT</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE" class="">Date: </th>
<td class="">Wed, 16 Mar 2016 23:57:55 +0900</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE" class="">From: </th>
<td class="">Venkatesh Raghavan <a class="moz-txt-link-rfc2396E" href="mailto:raghavan@media.osaka-cu.ac.jp"><raghavan@media.osaka-cu.ac.jp></a></td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE" class="">To: </th>
<td class="">Michael Terner <a class="moz-txt-link-rfc2396E" href="mailto:mgt@appgeo.com"><mgt@appgeo.com></a>, OSGeo Board
<a class="moz-txt-link-rfc2396E" href="mailto:board@lists.osgeo.org"><board@lists.osgeo.org></a></td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE" class="">CC: </th>
<td class="">conference <a class="moz-txt-link-rfc2396E" href="mailto:conference_dev@lists.osgeo.org"><conference_dev@lists.osgeo.org></a></td>
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<pre class="">Hi Micheal and All,
I am glad to inform that the Board has approved the
Motion to approve the FOSS4G-2017 Boston agreement &
seed funding funding request.
Let us know the next steps to be taken from our side to get
the agreement signed.
Best
Venka
On 2016/03/15 21:17, Michael Terner wrote:
> Venka:
> Thanks for the fair questions and thanks to the board for the serious
> consideration of our request.
>
> Steven, thanks for the general outline of a response and an enumeration of
> our request. Your four points are entirely accurate and indeed several
> people guided us to examine the Bonn agreement as a template for an
> OSGeo/LOC agreement. This is precisely what we did, although in our case,
> and unlike Bonn, the BLOC is not a legal entity and thus as with some past
> conferences our PCO is part of the agreement as our "financial agent". So
> here are a few additional details on the four main points:
>
> 1. *Names*: Our agreement has three parties: OSGeo, the Boston Location
> Organizing Committee (BLOC) and Delaney Meeting & Event Management, our
> PCO, who is acting as our financial agent.
> 2. *Seed funding*: We are asking for approval of up to maximum of
> $70,000 of advances. As per the email threads, we anticipate doing this
> through two separate requests. The first would be for $20,000 +/-
> immediately following our hoped for approval of the agreement. The second
> would be for the remaining $50,000 after the Bonn Conference concludes and
> as we begin to ramp up at a faster pace (and as deposits come due).
> 3. *Additional guarantee*: Again, we followed the Bonn agreement model,
> and as Steven points out the "total exposure" for OSGeo between the
> advances and additional guarantee are the same for both Boston and Bonn. I
> would also observe that the known precedent of OSGeo providing these
> guarantees was something we considered strongly in forming our bid. Indeed,
> both the BLOC and OSGeo are "in this together" with substantial "skin in
> the game" and we are both strongly motivated for a superior and financially
> successful event. We will work tirelessly to ensure Boston continues the
> FOSS4G streak of being financially successful.
> 4. *Contractual clauses*: As has happened over the years, we would
> certainly urge OSGeo to continue building on the template agreement and
> these clauses provide important *mutual *protections as well as
> providing a framework for cost-effective dispute resolution in the unlikely
> event it is needed. They are standard clauses, but they also articulate
> important principles.
>
> Last, please consider the BLOC to have a strong +1 to Dirk's suggestion
> that OSGeo look at an insurance approach for FOSS4G that could be designed
> to cover future events and could leverage the good financial record of past
> FOSS4G's. This would be one more thing that the "next conference" (e.g.,
> 2018) would not have to start from scratch with. Along those lines, we very
> much appreciate Cameron resuscitating the "Priorities for Conference
> Committee" thread, and anticipate chiming in over the coming weekend.
> Indeed, the "starting from scratch" issues are something that are
> resonating with our team.
>
> Please let us know if you have any further questions, or need
> clarifications on the points made above. We remain very hopeful that we can
> receive Board approval *this week*. And, we are also hopeful that if we do
> receive that approval it will be provided with some guidance on "what comes
> next" in terms of putting signatures on the agreement and formally
> initiating the financial request for an advance. The signatures part is
> most important as we continue to face a near term deadline for signing an
> agreement with our venue that will legally secure the date.
>
> Thanks in advance...
>
> MT & the BLOC
>
>
>
> On Tue, Mar 15, 2016 at 4:19 AM, Dirk Frigne <a class="moz-txt-link-rfc2396E" href="mailto:dirk.frigne@geosparc.com"><dirk.frigne@geosparc.com></a>
> wrote:
>
>> Thank you Steven,
>>
>> This is a clear statement and an improvement of the contract in relation
>> to last year in relation to exposed risk.
>>
>> i.m.h.o. this should pass the board's decision for this event. If the
>> board should have still questions about the contract in general, we
>> should discuss them and formulate an advise for improvement for future
>> events.
>> One improvement could be that OSGeo get insured for the extra exposed
>> risk (for future events), based on the financial history of all the
>> FOSS4G events in the past.
>>
>> Dirk.
>>
>>
>> On 14-03-16 16:39, Steven Feldman wrote:
>>> Venda, Board
>>>
>>> The proposed agreement is identical to the one that OSGeo has entered
>> into with Bonn for 2016, with the following variations:
>>> 1. The names
>>> 2. The seed funding is up to £70,000 not $57.500
>>> 3. The advance is for up to $45,000 not $57,500 (overall the total
>> exposure is the same as 2016 at $115,000)
>>> 4. The insertion of Mitigation, Indemnification and Arbitration clauses
>> which I understand are standard clauses in US agreements of this type and
>> apply equally to both parties.
>>> The additional guarantee is intended to cover the very unlikely
>> circumstance that the FOSS4G is financially unsuccessful. If the event
>> loses money OSGeo is at risk of losing our seed money and an additional
>> $45,000 up to a maximum exposure of $115,000. This agreement limits our
>> exposure to $115,000 previously we had potentially unlimited exposure.
>>> I hope this helps the board in considering this motion
>>>
>>> Cheers
>>> ______
>>> Steven
</pre>
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