<div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif">Venka & the Board:</div><div class="gmail_default" style="font-family:tahoma,sans-serif">THANK YOU!</div><div class="gmail_default" style="font-family:tahoma,sans-serif">We are thrilled and appreciate your assistance and support.</div><div class="gmail_default" style="font-family:tahoma,sans-serif">Off we go!</div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">MT</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Thu, Mar 17, 2016 at 2:28 AM, Venkatesh Raghavan <span dir="ltr"><<a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank">raghavan@media.osaka-cu.ac.jp</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000">
<div>Hi Micheal and All,<br>
<br>
I am attaching the signed copy of the agreement. Hope it is<br>
in order.<br>
<br>
Best<br>
<br>
Venka<span class=""><br>
<br>
On 3/17/2016 5:43 AM, Michael Terner wrote:<br>
</span></div>
<blockquote type="cite">
<pre>Thanks greatly to both Conference Dev and the OSGeo Board for considering
and approving our agreement and our request for an advance as well as your
overall support of our efforts.
Attached to this email is a *signed copy* of the agreement, and a signed
Attachment 1 (i.e., our contract with our PCO). We used the same exact
agreement that Steven sent over as V4 on March 9 (and that version
corrected an inadvertent reference to the Bonn team). For the agreement
itself, both Cindy Delaney (President of Delaney Meeting & Event
Management) and myself have signed (on page 5 of the PDF). Please note that
a second OSGeo signature is needed on the last page of the PDF (page 21) as
our Attachment 1 is the contract between OSGeo and Delaney Meeting & Event
Management (DMEM). Cindy has already signed in both places. Once we receive
the final, Guido will make sure it finds its way to SVN.
Please let us know if you need anything further. Otherwise, we'll await
receipt of a copy that is counter-signed by OSGeo. Anything that can be
done to expedite the return to us would be great as that will enable us to
move out and have DMEM secure our venue.
Many thanks and sincerely,
MT, the BLOC and DMEM
On Wed, Mar 16, 2016 at 3:27 PM, Steven Feldman <a href="mailto:shfeldman@gmail.com" target="_blank"><shfeldman@gmail.com></a> wrote:
</pre>
<blockquote type="cite">
<pre><div><div class="h5">Thanks Venka
Michael will get the signed agreement out to you for counter signature.
As per the agreement the Board needs to appoint a financial representative
to the 2017 LOC. In the past the board has encouraged a past chair (who was
a board member) to join the LOC to provide some continuity and experience
from previous events - this has been an informal arrangement. These two
roles could be combined.
For 2016 I am fulfilling the joint role with the Bonn LOC.
______
Steven
On 16 Mar 2016, at 15:14, Venkatesh Raghavan <a href="mailto:venka.osgeo@gmail.com" target="_blank"><venka.osgeo@gmail.com></a>
wrote:
Dear All,
I am subscribed to the conference list with a different
e-mail and my earlier mail to this list informing
about the board approval for 2017 Boston agreement & seed funding
request did not reach this list.
I forward may earlier mail from my subscribed address.
Best
Venka
-------- Forwarded Message --------
Subject: Re: [Board] [OSGeo-Conf] 2017 Boston agreement & seed funding -
IMPORTANT
Date: Wed, 16 Mar 2016 23:57:55 +0900
From: Venkatesh Raghavan <a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank"><raghavan@media.osaka-cu.ac.jp></a>
<a href="mailto:raghavan@media.osaka-cu.ac.jp" target="_blank"><raghavan@media.osaka-cu.ac.jp></a></div></div><div><div class="h5">
To: Michael Terner <a href="mailto:mgt@appgeo.com" target="_blank"><mgt@appgeo.com></a> <a href="mailto:mgt@appgeo.com" target="_blank"><mgt@appgeo.com></a>, OSGeo Board
<a href="mailto:board@lists.osgeo.org" target="_blank"><board@lists.osgeo.org></a> <a href="mailto:board@lists.osgeo.org" target="_blank"><board@lists.osgeo.org></a>
CC: conference <a href="mailto:conference_dev@lists.osgeo.org" target="_blank"><conference_dev@lists.osgeo.org></a>
<a href="mailto:conference_dev@lists.osgeo.org" target="_blank"><conference_dev@lists.osgeo.org></a>
Hi Micheal and All,
I am glad to inform that the Board has approved the
Motion to approve the FOSS4G-2017 Boston agreement &
seed funding funding request.
Let us know the next steps to be taken from our side to get
the agreement signed.
Best
Venka
On 2016/03/15 21:17, Michael Terner wrote:
</div></div></pre>
<blockquote type="cite">
<pre>Venka:
Thanks for the fair questions and thanks to the board for the serious
consideration of our request.
Steven, thanks for the general outline of a response and an enumeration of
our request. Your four points are entirely accurate and indeed several
people guided us to examine the Bonn agreement as a template for an
OSGeo/LOC agreement. This is precisely what we did, although in our case,
and unlike Bonn, the BLOC is not a legal entity and thus as with some past
conferences our PCO is part of the agreement as our "financial agent". So
here are a few additional details on the four main points:
1. *Names*: Our agreement has three parties: OSGeo, the Boston Location
Organizing Committee (BLOC) and Delaney Meeting & Event Management, our
PCO, who is acting as our financial agent.
2. *Seed funding*: We are asking for approval of up to maximum of
$70,000 of advances. As per the email threads, we anticipate doing this
through two separate requests. The first would be for $20,000 +/-
immediately following our hoped for approval of the agreement. The second
would be for the remaining $50,000 after the Bonn Conference concludes and
as we begin to ramp up at a faster pace (and as deposits come due).
3. *Additional guarantee*: Again, we followed the Bonn agreement model,
and as Steven points out the "total exposure" for OSGeo between the
advances and additional guarantee are the same for both Boston and Bonn. I
would also observe that the known precedent of OSGeo providing these
guarantees was something we considered strongly in forming our bid. Indeed,
both the BLOC and OSGeo are "in this together" with substantial "skin in
the game" and we are both strongly motivated for a superior and financially
successful event. We will work tirelessly to ensure Boston continues the
FOSS4G streak of being financially successful.
4. *Contractual clauses*: As has happened over the years, we would
certainly urge OSGeo to continue building on the template agreement and
these clauses provide important *mutual *protections as well as
providing a framework for cost-effective dispute resolution in the unlikely
event it is needed. They are standard clauses, but they also articulate
important principles.
Last, please consider the BLOC to have a strong +1 to Dirk's suggestion
that OSGeo look at an insurance approach for FOSS4G that could be designed
to cover future events and could leverage the good financial record of past
FOSS4G's. This would be one more thing that the "next conference" (e.g.,
2018) would not have to start from scratch with. Along those lines, we very
much appreciate Cameron resuscitating the "Priorities for Conference
Committee" thread, and anticipate chiming in over the coming weekend.
Indeed, the "starting from scratch" issues are something that are
resonating with our team.
Please let us know if you have any further questions, or need
clarifications on the points made above. We remain very hopeful that we can
receive Board approval *this week*. And, we are also hopeful that if we do
receive that approval it will be provided with some guidance on "what comes
next" in terms of putting signatures on the agreement and formally
initiating the financial request for an advance. The signatures part is
most important as we continue to face a near term deadline for signing an
agreement with our venue that will legally secure the date.
Thanks in advance...
MT & the BLOC
On Tue, Mar 15, 2016 at 4:19 AM, Dirk Frigne <a href="mailto:dirk.frigne@geosparc.com" target="_blank"><dirk.frigne@geosparc.com></a> <a href="mailto:dirk.frigne@geosparc.com" target="_blank"><dirk.frigne@geosparc.com></a>
wrote:
</pre><div><div class="h5">
<blockquote type="cite">
<pre>Thank you Steven,
This is a clear statement and an improvement of the contract in relation
to last year in relation to exposed risk.
i.m.h.o. this should pass the board's decision for this event. If the
board should have still questions about the contract in general, we
should discuss them and formulate an advise for improvement for future
events.
One improvement could be that OSGeo get insured for the extra exposed
risk (for future events), based on the financial history of all the
FOSS4G events in the past.
Dirk.
On 14-03-16 16:39, Steven Feldman wrote:
</pre>
<blockquote type="cite">
<pre>Venda, Board
The proposed agreement is identical to the one that OSGeo has entered
</pre>
</blockquote>
<pre>into with Bonn for 2016, with the following variations:
</pre>
<blockquote type="cite">
<pre>1. The names
2. The seed funding is up to £70,000 not $57.500
3. The advance is for up to $45,000 not $57,500 (overall the total
</pre>
</blockquote>
<pre>exposure is the same as 2016 at $115,000)
</pre>
<blockquote type="cite">
<pre>4. The insertion of Mitigation, Indemnification and Arbitration clauses
</pre>
</blockquote>
<pre>which I understand are standard clauses in US agreements of this type and
apply equally to both parties.
</pre>
<blockquote type="cite">
<pre>The additional guarantee is intended to cover the very unlikely
</pre>
</blockquote>
<pre>circumstance that the FOSS4G is financially unsuccessful. If the event
loses money OSGeo is at risk of losing our seed money and an additional
$45,000 up to a maximum exposure of $115,000. This agreement limits our
exposure to $115,000 previously we had potentially unlimited exposure.
</pre>
<blockquote type="cite">
<pre>I hope this helps the board in considering this motion
Cheers
______
Steven
</pre>
</blockquote>
</blockquote>
</div></div></blockquote><div><div class="h5">
<pre>
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<pre>
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</blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><span style="font-family:arial,helvetica,sans-serif;font-size:10px"><strong>Michael Terner</strong></span><br style="font-family:arial,helvetica,sans-serif">
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