<div dir="ltr">Thanks for all the thought that has gone into this. I have to say that I am a +0 on this proposal.<div><br></div><div>I think that we could be better served by simply having terms to committee membership after which a member could stand for reelection with a target number of members. I would definitely like to have more room in the target than simply 11. Having only 11 seats with a target of half being appointed ex officio by having been past chairs (also what do we do in the case of co-chairs...) will definitely limit our abilities to try to add more diversity to the group. </div><div><br></div><div>I am very for bringing in our past chairs, but I do not agree with bringing on a past chair automatically. I would like to see an affirmative vote for any new members. This can also help in the case where someone on a conference leadership team who might not have been the figurehead chair may have more motivation to actually roll up there sleeves and do the work of the committee. <br></div><div><br></div><div><br></div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Thu, Sep 15, 2016 at 3:57 PM, Cameron Shorter <span dir="ltr"><<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000">
<p>Hi Maria, Massimiliano,</p>
<p>I agree with Stephen's pragmatism. What is proposed is better
than before.</p>
<p>It is probably not perfect, but we are unlikely to meet
everyone's ideal expectations, and lets put a "rough consensus"
solution in place. We can potentially revisit and tweak next year
if volunteers are willing to step up and change things.</p>
<p>Based on proposed rules, it is time for me to retire from the
conference committee. (I was chair in foss4g 2009). I plan to
continue offering my services to help building the FOSS4G
Handbook. I'm happy to do so whether I'm re-elected to the
committee or not. <br>
</p>
<p>Cheers, Cameron<br>
</p><div><div class="h5">
<br>
<div>On 16/09/2016 2:13 AM, Steven Feldman
wrote:<br>
</div>
<blockquote type="cite">
Maria
<div><br>
</div>
<div>I think the regional distribution will come about
naturally with the rotation of FOSS4G chairs, perhaps we could
try it out for a year and see how it works out once we have been
through 2 elections (one if this motion is approved and another
in a year’s time).</div>
<div><br>
</div>
<div>I agree with you that we should aspire to have more
women on the committee and also on the wider conference mail
list. We don’t currently have reserved places for women on the
Board, Charter membership or PSCs to my knowledge. Shouldn’t
this topic be a subject for wider discussion across the
community. In the meantime those voting in the 2016 election
could factor gender into their choices.</div>
<div><br>
</div>
<div>I am not sure what you mean by "<span style="background-color:rgb(255,255,255)">charter
members should be allowed to have a say on how our conference
will be conducted.”? The discussions on the Conference Mail
List are open to anyone to participate and express their
views. The committee members should consider all opinions
expressed on the list before voting.</span></div>
<div><span style="background-color:rgb(255,255,255)"><br>
</span></div>
<div><span style="background-color:rgb(255,255,255)">Re a quorum for a vote. It is common for a committee
to allow a vote to stand without all members voting, hence the
suggestion of a quorum. I should point out that it is not
uncommon for many committee members not to respond to a
request for comment or a vote (perhaps silence signifies
agreement). </span></div>
<div><span style="background-color:rgb(255,255,255)"><br>
</span></div>
<div><span style="background-color:rgb(255,255,255)">Once the vote on the motion has completed (and
assuming it is accepted) you could propose an amendment to
the quorum (perhaps 4 or 5) and perhaps a slightly longer
notice period (say 3 or 4 working days)</span></div>
<div><span style="background-color:rgb(255,255,255)"><br>
</span></div>
<div><span style="background-color:rgb(255,255,255)">Best regards<br>
</span>
<div>
<span style="border-collapse:separate;line-height:normal;border-spacing:0px">______<br>
Steven<br>
<br>
</span>
</div>
<br>
<div>
<blockquote type="cite">
<div>On 15 Sep 2016, at 15:40, Maria Antonia
Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>
wrote:</div>
<br>
<div>
<div style="font-style:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
<div style="margin-top:0px;margin-bottom:0px">Steven, first of all I want to thank you for
your great work! </div>
<div style="margin-top:0px;margin-bottom:0px">Was really fantastic how you were able to
synthesize the previous document. </div>
<div style="margin-top:0px;margin-bottom:0px">I have some relevant suggestions about some
points of the discussion.</div>
<div style="margin-top:0px;margin-bottom:0px">The first is about the composition of the CC.</div>
<div style="margin-top:0px;margin-bottom:0px">It is ok of having 11 members. At that point
I propose:</div>
<div style="margin-top:0px;margin-bottom:0px"><br>
</div>
<div style="margin-top:0px;margin-bottom:0px"><span>3 rest of the world, 3 NA, 3
Europe </span></div>
<div style="margin-top:0px;margin-bottom:0px"><span><br>
</span></div>
<div style="margin-top:0px;margin-bottom:0px"><span>and then 2 ladies, as we need
to have more ladies in the decision rooms.</span></div>
<div style="margin-top:0px;margin-bottom:0px"><span><br>
</span></div>
<div style="margin-top:0px;margin-bottom:0px"><span>The CC decisions need to be
visible to the community and <span> charter
members should be allowed to have a say on how our
conference will be conducted.</span></span></div>
<div style="margin-top:0px;margin-bottom:0px"><span><span><br>
</span></span></div>
<div style="margin-top:0px;margin-bottom:0px"><span><span>Then my last
consideration is that we need at least 6 votes in
accordance. 3 are definitely not enough. It is
not the majority. </span></span></div>
<p style="margin-top:0px;margin-bottom:0px"><span></span></p>
<p style="margin-top:0px;margin-bottom:0px"> </p>
<div>
<div style="font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
<div name="divtagdefaultwrapper" style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px">In my opinion these are relevant
points and we have to discuss them.</div>
<div name="divtagdefaultwrapper" style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px"><br>
</div>
<div name="divtagdefaultwrapper" style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px">Best regards!</div>
<div name="divtagdefaultwrapper" style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px">Maria<br>
<div style="margin-top:0px;margin-bottom:0px"><br>
</div>
<font face="'Trebuchet MS', sans-serif" size="3"><span style="background-color:rgb(204,153,255)"><font><b><span style="background-color:rgb(255,255,255)">------------------------------<wbr>----------------------<br>
</span></b></font></span></font>Prof.
Maria Antonia Brovelli<br>
<div><font face="'Trebuchet MS',
sans-serif" size="3">Vice Rector for Como
Campus and GIS Professor<br>
Politecnico di Milano</font></div>
<font face="'Trebuchet MS', sans-serif" size="3"><span style="background-color:rgb(204,153,255)"><font><b><span style="background-color:rgb(0,255,255)"></span></b></font></span></font><font face="'Trebuchet MS', sans-serif" size="3"><br>
</font><font face="Times New Roman"><font face="'Trebuchet MS', sans-serif" size="3"><span>
<div style="margin:0cm 0cm 0pt"><span>ISPRS WG IV/4"<span>Collaborative
crowdsourced cloud mapping (C3M)</span>";</span><span><span> </span></span><span>OSGeo;<span> </span></span><span>ICA-OSGeo-ISPRS Advisory <font face="'Trebuchet MS',
sans-serif">Board</font>; NASA
WorldWind Europa Challenge;<span> </span></span><span>SIFET </span></div>
</span></font></font>
<div style="margin:0cm 0cm 0pt"><font face="Times New Roman"><font face="'Trebuchet MS', sans-serif" size="3"><span><b><font face="'Trebuchet MS', sans-serif">Sol<font face="'Trebuchet MS',
sans-serif"><span> </span>Katz<font face="'Trebuchet MS',
sans-serif"><span> </span><font face="'Trebuchet MS',
sans-serif">Award<font face="'Trebuchet MS',
sans-serif"><span> </span>2015</font></font></font></font></font></b></span></font></font><br>
</div>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"> </p>
<div style="margin:0cm 0cm 0pt"><span>Via Natta, 12/14 - 22100 COMO (ITAL<font face="'Trebuchet MS', sans-serif">Y</font>)</span></div>
<div style="margin:0cm 0cm 0pt"><span>Tel. <a href="tel:%2B39-031-3327336" value="+390313327336" target="_blank">+39-031-3327336</a> - Mob.</span><span><span> </span><a href="tel:%2B39-328-0023867" value="+393280023867" target="_blank">+39-328-0023867</a>
-<span> </span></span><span>fax.<span> </span><font><a href="tel:%2B39-031-3327321" value="+390313327321" target="_blank">+39-031-3327321</a></font></span></div>
<div style="margin:0cm 0cm 0pt"><span>e-mail1: <font color="333333"><font face="'Trebuchet MS', sans-serif"><a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@<wbr>polimi.it</a></font></font></span></div>
<div style="margin:0cm 0cm 0pt"><span><a>e-mail2</a>:</span><span><span> </span><font color="333333"><font face="'Trebuchet MS', sans-serif"><a href="mailto:prorettrice@como.polimi.it" target="_blank">prorettrice@como.<wbr>polimi.it</a></font></font></span></div>
<div style="margin:0cm 0cm 0pt"><br>
</div>
<div style="margin:0cm 0cm 0pt"><br>
<br>
</div>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"><font face="'Trebuchet MS', sans-serif" size="3"> </font></p>
</div>
</div>
</div>
<br>
<br>
<div>
<hr style="display:inline-block;width:904.53125px">
<div dir="ltr"><font style="font-size:11pt" face="Calibri,
sans-serif"><b>Da:</b><span> </span>Conference_dev
<<a href="mailto:conference_dev-bounces@lists.osgeo.org" target="_blank">conference_dev-bounces@lists.<wbr>osgeo.org</a>>
per conto di Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>><br>
<b>Inviato:</b><span> </span>giovedì 15
settembre 2016 15.48<br>
<b>A:</b><span> </span>Massimiliano
Cannata<br>
<b>Cc:</b><span> </span>OSGeo-Conf<br>
<b>Oggetto:</b><span> </span>Re:
[OSGeo-Conf] MOTION : Conference Committee -
Updating Membership Policies and Process</font>
<div> </div>
</div>
<div>Maxi
<div><br>
</div>
<div>Thanks for your comments. We are now
in the voting stage so I cannot change the motion.
However I will try to respond briefly to your
comments inline below<br>
<div><span style="border-collapse:separate;font-family:Helvetica;font-style:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<br>
Steven<br>
<br>
</span></div>
<br>
<div>
<blockquote type="cite">
<div>On 15 Sep 2016, at 11:25,
Massimiliano Cannata <<a href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a><wbr>>
wrote:</div>
<br>
<div>
<div dir="ltr">Dear Steven,
<div>I know i'm late but I hope
my comments could be still considered to
improve the "Membership Policies and
Process" of the conference committee.<br>
<div><br>
</div>
<div>In general I don't like
the idea that only who has chaired a
conference is entitled to take
decision on the conference, is like
saying that if you are not a developer
you cannot be part of a project PSC
even if you are a "rock expert in user
interaction design" for example or
"super power user"... often the
minister of education is not a
professor ;-)</div>
</div>
</div>
</div>
</blockquote>
** The role of the conference committee requires
the expertise of past chairs. Only 5 of 11
places are allocated to past chairs, the other
places are open to regional chairs or others
with equivalent relevant experience<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div><br>
</div>
<div>here below some detailed
comments inline..</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div><br>
<br>
Goals</div>
<div>=====</div>
<div><br>
</div>
<div>The conference
committee have the
responsibility to run the
selection process and voting
for the global FOSS4G, to vote
on other proposals submitted
to the committee and to advise
the board on other matters
relating to FOSS4G events.</div>
<div><br>
</div>
<div>Role of the
Committee and the broader
community on the
Conference_Dev list</div>
<div>==============================<wbr>==============================</div>
<div><br>
</div>
<div>
<div style="margin:0px;line-height:normal"><span>1) Everyday
topics will be decided
upon by an open vote of
all list participants in a
clearly designated
separate mail thread
(+1/-1) over a minimum of
two business days with a
minimum participation of 3
votes. Ideally we aim for
consensus falling back on
simple majority vote where
necessary. The result will
be clearly declared
afterwards (or whatever is
decided).</span></div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>3 votes out of 11
members and 2 days seems to me too
restricted: in principle after a
motion having 3 positive votes
after two bussiness day can be
enough to declare passed the
motion</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
** we have to set a quorum and a time limit on
votes - sometimes decisions are needed
relatively quickly. Often only a subset of
conference committee members or list
participants actually respond. If the current
motion is passed you could suggest an amendment
to increase the quorum and time limit<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div>
<div style="margin:0px;line-height:normal"><span><br>
</span></div>
<div style="margin:0px;line-height:normal"><span>2) Election of
conference committee is by
secret vote and restricted
to the remaining
conference committee
members and board members
who are not members of the
conference committee.</span></div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>I would like to see
the votes open to all participants
(all the charter member that are
part of the conference mailing
list or are registered as
interested), not only the
remaining committee (otherwise you
basically decide with who you want
to work).</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
** The electorate for new committee members is
the combination of the remaining committee
members AND the Board.<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div>
<div style="margin:0px;line-height:normal"><span><br>
</span></div>
<div style="margin:0px;line-height:normal"><span>3) FOSS4G
Selection - All Letters of
Intent and subsequent
proposals will be posted
to the list for open
comment by all
participants. The
selection of the winning
proposal is by secret vote
of conference committee
members only. Any
committee member who has a
potential conflict of
interest is expected to
withdraw from vote. In the
event of a disagreement
the committee chair will
decide.</span></div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>What do mean by "In
the event of a disagreement the
committee chair will decide"? In
case of tie the chair decide the
winning (that anyway is decided by
the board as the conference
committee provides its indication
and the board eventually ratify
it).</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
*** you have misunderstood - this is nothing to
do with a tied vote. the chair decides whether
there is a conflict of interest if agreement
can’t be reached. See the revised version of the
motion that was posted today following various
people’s comments<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div>
<div style="margin:0px;line-height:normal"><span><br>
</span></div>
<div style="margin:0px;line-height:normal"><span>Votes in 2 and 3
are to an online voting
service or by email to an
independent teller
appointed by CC Chair</span></div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div><br>
</div>
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div style="margin:0px;line-height:normal"><span><br>
</span></div>
<div style="margin:0px;line-height:normal">Conference
Committee membership policy
and process</div>
<div style="margin:0px;line-height:normal">==============================<wbr>============</div>
<div><br>
1) The conference committee
aims to retain up to 11 active
members, preferably an odd
number<br>
<br>
</div>
<div>2) The committee
aims for half of these members
to be chairs (or vice chairs)
of the most recent FOSS4G
global events. The chair of
the most recent FOSS4G event
will automatically be invited
to become a member<br>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>So the "aim" is that
the last 5 chairs of global FOSS4G
should be members of the
committee, but if you change 3
member a year, in about 3 years
you have changed all the members:
so this is not possible,
mathematically speaking, unless
you recruit both chair and
vice-chair in the committee. so
you'll have 6 new members in 3
years.</div>
<div>At this point no more
seats are left for regional
conference chairs….</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
** I think this will work - The longest standing
chair stands down, the latest is co-opted onto
committee. 2 other longest standing members from
the remaining 6 non-chair positions retire and 2
new people are elected<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div><br>
</div>
<div>3) The remaining
membership is open, ideally
attracting people from earlier
past chairs or active LOC
members from past Global,
Regional FOSS4G or related
conferences</div>
<br>
<div>4) Each year
(after FOSS4G) the 3 committee
members should stand down:<br>
a) The longest standing past
FOSS4G chair<br>
b) The longest standing 2
committee members remaining<br>
<div><br>
</div>
</div>
</div>
</blockquote>
<div>Should or Shall, is it
a rule or a guideline. What is the
longest standing past FOSS4G chair
does not stand down? Is he/she
forced to resign or banned?</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
** My view would be that in our community a
‘should’ is sufficient, if you think a more
formal approach is required you can propose an
amendment to change to ‘shall’ after the vote<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div>
<div>5) Each year,
prior to putting out the
Global FOSS4G RfP, the old
committee should vote for
their replacement committee,
using the above criteria as
voting guidelines. OSGeo
Board members who are not on
the conference committee
will also be invited to
vote.</div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>Again, i don't like
this self-election of a governing
body ;-) </div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
*** see above<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div>
<div>
<div>6) Past
committee members
including those who have
stood down due to length
of service may stand for
re-election<br>
</div>
</div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>Yes, but basically no
seats will be available according
to the rule of having half of the
committee from latest events:
oldest out, recent in so oldest no
way to get in again ;-) unless
others resign (apart from the
three)</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
*** see above<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
<div style="word-wrap:break-word">
<div>
<div>
<div>7) Votes will
be secret either using an
online voting system or by
email to a designated
teller who is not a voter.
The mechanism will be
selected by the committee
chair.<br>
</div>
</div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>Why the mechanism is
not voted by all the committee
members?</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
*** we will probably continue to use an
independent teller as we have in the past. If
the board adopts loomio or some other system for
votes we may decide to change to that. We need
to get things done rather than spending a lot of
time considering every list member’s idea of
what voting software we should use.<br>
<blockquote type="cite">
<div>
<div dir="ltr">
<div>
<div class="gmail_extra">
<div class="gmail_quote">
<div> </div>
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I would ask committee
members (and list
participants) to comment
on this proposal by 18.00
GMT Wednesday 14th
September. I will then
call for a vote amongst
committee members only,
the vote will close at
18.00 GMT on Sunday 18th
September. <br>
<br>
Once the membership policy
has been agreed we will
then need to apply the
policy to the existing
membership. I suggest that
we ask all current members
to confirm whether they
wish to remain committee
members and then hold an
election (if needed). To
this end it would be
helpful if each committee
member could update their
record on the wiki page to
show when they joined the
conference committee (see
my example). <br>
<br>
The intention is that a
2016-7 committee of 11
will have been selected
before we vote on the
LoI’s for 2018, which is
likely to be before the
end of October.<br>
<div><span style="border-collapse:separate;line-height:normal">______<span><font color="#888888"><br>
Steven<br>
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<div dir="ltr"><b style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:12px">Massimiliano
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<br>
</div></div><span class="HOEnZb"><font color="#888888"><pre cols="72">--
Cameron Shorter
M <a href="tel:%2B61%20419%20142%20254" value="+61419142254" target="_blank">+61 419 142 254</a></pre>
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