<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">I think everyone needs to recognize there is a significant difference between the board structure (which is elected by the membership and has legal & fiduciary responsibilities etc… ) vs. the structure of its committees which ultimately have oversight from the board itself.<div class=""><br class=""></div><div class="">I think committees should be given the flexibility to determine for themselves how they best operate within some very general guidelines.</div><div class=""><br class=""></div><div class="">Does the board plan to impose a much more rigorous structure for all OSGeo committees? Personally, I think this is a rapid way to discourage volunteers from participating — people who are giving of their free time to do what they believe to be best for the organization and for the committee. Having said that — if that’s the will of the board, I think this is something you need to put in place for all committees - and not just cherry pick the Conference committee for this.</div><div class=""><br class=""></div><div class=""><br class=""></div><div class="">The board has made it clear in the past that they want to have a conference committee that takes a strong pro-active role in managing the conference selection process and advising LOCs on their activities. If you are going to give the committee this much activity to be responsible, then it’s equally important that you give the committee the flexibility to run it’s affairs in a way that they feel would be most effective.</div><div class=""><br class=""></div><div class=""><br class=""></div><div class="">Steven has done a commendable job here on pulling together a plan to make this group far more effective. Please give him the autonomy to continue this good work — and everyone can monitor how things proceed in the next year or two before deciding if it’s working or not.</div><div class=""><br class=""></div><div class="">Dave</div><div class=""><br class=""></div><div class=""><br class=""><div class=""><br class=""></div><div class=""><br class=""><div><blockquote type="cite" class=""><div class="">On Sep 16, 2016, at 7:14 AM, Steven Feldman <<a href="mailto:shfeldman@gmail.com" class="">shfeldman@gmail.com</a>> wrote:</div><br class="Apple-interchange-newline"><div class=""><meta http-equiv="content-type" content="text/html; charset=utf-8" class=""><div dir="auto" class=""><div class=""><div style="direction: inherit;" class="">Venka </div><div style="direction: inherit;" class=""><br class=""></div><div style="direction: inherit;" class="">We have had a period for comments after which the motion was amended. We are now in the midst of the voting with 11 or 12 people having voted. I suggest we proceed and consider any amendments subsequently</div><div style="direction: inherit;" class=""><br class=""></div><div style="direction: inherit;" class="">I am happy to amend the quorum in line with the board approach once the vote is finalised. With 11+ people already voted on this motion, we have surely exceeded any possible quorum?</div><br class="">Regards<div class="">Steven</div><div class=""><br class=""></div><div class=""><span class="Apple-style-span" style="-webkit-tap-highlight-color: rgba(26, 26, 26, 0.292969); -webkit-composition-fill-color: rgba(175, 192, 227, 0.230469); -webkit-composition-frame-color: rgba(77, 128, 180, 0.230469); "><br class=""></span></div><div class=""><span class="Apple-style-span" style="-webkit-tap-highlight-color: rgba(26, 26, 26, 0.292969); -webkit-composition-fill-color: rgba(175, 192, 227, 0.230469); -webkit-composition-frame-color: rgba(77, 128, 180, 0.230469); ">+44 (0) 7958 924101</span></div><div class=""><div class=""><span class="Apple-style-span" style="-webkit-tap-highlight-color: rgba(26, 26, 26, 0.292969); -webkit-composition-fill-color: rgba(175, 192, 227, 0.230469); -webkit-composition-frame-color: rgba(77, 128, 180, 0.230469); ">Sent from my iPhone</span></div></div></div><div class=""><br class="">On 16 Sep 2016, at 09:51, Venka <<a href="mailto:venka.osgeo@gmail.com" class="">venka.osgeo@gmail.com</a>> wrote:<br class=""><br class=""></div><blockquote type="cite" class=""><div class=""><span class="">Many thanks to Steve for his work on the Motion for</span><br class=""><span class="">Updating Membership Policies and Process.</span><br class=""><span class=""></span><br class=""><span class="">I have seen that some members who have not yet voted on the</span><br class=""><span class="">motion have expressed their opinion.</span><br class=""><span class=""></span><br class=""><span class="">1) I would prefer that we spend a bit more time on framing</span><br class=""><span class="">the Membership Policies and Process and avoid introducing</span><br class=""><span class="">many amendments after the present motion is adopted.</span><br class=""><span class=""></span><br class=""><span class="">2) I agree with David that there is more room in the committee</span><br class=""><span class="">that the 11 suggested in the present motion.</span><br class=""><span class=""></span><br class=""><span class="">3) Having people who are and wish to be active in a committee</span><br class=""><span class="">step down just because they seem to have been around too long,</span><br class=""><span class="">is not the best way of manage the membership of committees, especially</span><br class=""><span class="">so in a volunteer organization, I feel.</span><br class=""><span class=""></span><br class=""><span class="">4) I also think that the issue of quorum and majority should be decided</span><br class=""><span class="">before the motion is voted. The quorum for a meeting should be more than 50% of the members. (OSGeo Board meeting also requires 5 members out of 9 at a meeting to satisfy the quorum).</span><br class=""><span class=""></span><br class=""><span class="">5) The present quorum and majority suggested (3 votes out of 11 for</span><br class=""><span class="">a motion to be pass/fail) needs to be modified.</span><br class=""><span class=""></span><br class=""><span class="">best</span><br class=""><span class=""></span><br class=""><span class="">Venka</span><br class=""><span class=""></span><br class=""><span class=""></span><br class=""><span class="">On 2016/09/16 6:34, David William Bitner wrote:</span><br class=""><blockquote type="cite" class=""><span class="">Thanks for all the thought that has gone into this. I have to say that I am</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">a +0 on this proposal.</span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class="">I think that we could be better served by simply having terms to committee</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">membership after which a member could stand for reelection with a target</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">number of members. I would definitely like to have more room in the target</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">than simply 11. Having only 11 seats with a target of half being appointed</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">ex officio by having been past chairs (also what do we do in the case of</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">co-chairs...) will definitely limit our abilities to try to add more</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">diversity to the group.</span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class="">I am very for bringing in our past chairs, but I do not agree with bringing</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">on a past chair automatically. I would like to see an affirmative vote for</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">any new members. This can also help in the case where someone on a</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">conference leadership team who might not have been the figurehead chair may</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">have more motivation to actually roll up there sleeves and do the work of</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">the committee.</span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class="">On Thu, Sep 15, 2016 at 3:57 PM, Cameron Shorter <<a href="mailto:cameron.shorter@gmail.com" class="">cameron.shorter@gmail.com</a>></span><br class=""></blockquote><blockquote type="cite" class=""><span class="">wrote:</span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Hi Maria, Massimiliano,</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I agree with Stephen's pragmatism. What is proposed is better than before.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">It is probably not perfect, but we are unlikely to meet everyone's ideal</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">expectations, and lets put a "rough consensus" solution in place. We can</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">potentially revisit and tweak next year if volunteers are willing to step</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">up and change things.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Based on proposed rules, it is time for me to retire from the conference</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">committee. (I was chair in foss4g 2009). I plan to continue offering my</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">services to help building the FOSS4G Handbook. I'm happy to do so whether</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I'm re-elected to the committee or not.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Cheers, Cameron</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">On 16/09/2016 2:13 AM, Steven Feldman wrote:</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Maria</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I think the regional distribution will come about naturally with the</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">rotation of FOSS4G chairs, perhaps we could try it out for a year and see</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">how it works out once we have been through 2 elections (one if this motion</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">is approved and another in a year’s time).</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I agree with you that we should aspire to have more women on the committee</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">and also on the wider conference mail list. We don’t currently have</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">reserved places for women on the Board, Charter membership or PSCs to my</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">knowledge. Shouldn’t this topic be a subject for wider discussion across</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">the community. In the meantime those voting in the 2016 election could</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">factor gender into their choices.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I am not sure what you mean by "charter members should be allowed to have</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">a say on how our conference will be conducted.”? The discussions on the</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Conference Mail List are open to anyone to participate and express their</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">views. The committee members should consider all opinions expressed on the</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">list before voting.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Re a quorum for a vote. It is common for a committee to allow a vote to</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">stand without all members voting, hence the suggestion of a quorum. I</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">should point out that it is not uncommon for many committee members not to</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">respond to a request for comment or a vote (perhaps silence signifies</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">agreement).</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Once the vote on the motion has completed (and assuming it is accepted)</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">you could propose an amendment to the quorum (perhaps 4 or 5) and perhaps a</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">slightly longer notice period (say 3 or 4 working days)</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Best regards</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">______</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Steven</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">On 15 Sep 2016, at 15:40, Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" class="">maria.brovelli@polimi.it</a>></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">wrote:</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Steven, first of all I want to thank you for your great work!</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Was really fantastic how you were able to synthesize the previous</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">document.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I have some relevant suggestions about some points of the discussion.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">The first is about the composition of the CC.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">It is ok of having 11 members. At that point I propose:</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">3 rest of the world, 3 NA, 3 Europe</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">and then 2 ladies, as we need to have more ladies in the decision rooms.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">The CC decisions need to be visible to the community and charter members</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">should be allowed to have a say on how our conference will be conducted.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Then my last consideration is that we need at least 6 votes in accordance.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">3 are definitely not enough. It is not the majority.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">In my opinion these are relevant points and we have to discuss them.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Best regards!</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Maria</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*---------------------------------------------------- *Prof. Maria</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Antonia Brovelli</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Vice Rector for Como Campus and GIS Professor</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Politecnico di Milano</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">ISPRS WG IV/4"Collaborative crowdsourced cloud mapping (C3M)"; OSGeo; ICA-OSGeo-ISPRS</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Advisory Board; NASA WorldWind Europa Challenge; SIFET</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*Sol Katz Award 2015*</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Via Natta, 12/14 - 22100 COMO (ITALY)</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Tel. +39-031-3327336 - Mob. +39-328-0023867 - fax. +39-031-3327321</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">e-mail1: <a href="mailto:maria.brovelli@polimi.it" class="">maria.brovelli@polimi.it</a></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">e-mail2: <a href="mailto:prorettrice@como.polimi.it" class="">prorettrice@como.polimi.it</a></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">------------------------------</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*Da:* Conference_dev <<a href="mailto:conference_dev-bounces@lists.osgeo.org" class="">conference_dev-bounces@lists.osgeo.org</a>> per conto</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">di Steven Feldman <<a href="mailto:shfeldman@gmail.com" class="">shfeldman@gmail.com</a>></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*Inviato:* giovedì 15 settembre 2016 15.48</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*A:* Massimiliano Cannata</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*Cc:* OSGeo-Conf</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*Oggetto:* Re: [OSGeo-Conf] MOTION : Conference Committee - Updating</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Membership Policies and Process</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Maxi</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Thanks for your comments. We are now in the voting stage so I cannot</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">change the motion. However I will try to respond briefly to your comments</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">inline below</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">______</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Steven</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">On 15 Sep 2016, at 11:25, Massimiliano Cannata <</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""><a href="mailto:massimiliano.cannata@supsi.ch" class="">massimiliano.cannata@supsi.ch</a>> wrote:</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Dear Steven,</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I know i'm late but I hope my comments could be still considered to</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">improve the "Membership Policies and Process" of the conference committee.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">In general I don't like the idea that only who has chaired a conference is</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">entitled to take decision on the conference, is like saying that if you are</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">not a developer you cannot be part of a project PSC even if you are a "rock</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">expert in user interaction design" for example or "super power user"...</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">often the minister of education is not a professor ;-)</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">** The role of the conference committee requires the expertise of past</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">chairs. Only 5 of 11 places are allocated to past chairs, the other places</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">are open to regional chairs or others with equivalent relevant experience</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">here below some detailed comments inline..</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Goals</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">=====</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">The conference committee have the responsibility to run the selection</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">process and voting for the global FOSS4G, to vote on other proposals</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">submitted to the committee and to advise the board on other matters</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">relating to FOSS4G events.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Role of the Committee and the broader community on the Conference_Dev list</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">============================================================</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">1) Everyday topics will be decided upon by an open vote of all list</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">participants in a clearly designated separate mail thread (+1/-1) over a</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">minimum of two business days with a minimum participation of 3 votes.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Ideally we aim for consensus falling back on simple majority vote where</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">necessary. The result will be clearly declared afterwards (or whatever is</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">decided).</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">3 votes out of 11 members and 2 days seems to me too restricted: in</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">principle after a motion having 3 positive votes after two bussiness day</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">can be enough to declare passed the motion</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">** we have to set a quorum and a time limit on votes - sometimes decisions</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">are needed relatively quickly. Often only a subset of conference committee</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">members or list participants actually respond. If the current motion is</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">passed you could suggest an amendment to increase the quorum and time limit</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">2) Election of conference committee is by secret vote and restricted to</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">the remaining conference committee members and board members who are not</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">members of the conference committee.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I would like to see the votes open to all participants (all the charter</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">member that are part of the conference mailing list or are registered as</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">interested), not only the remaining committee (otherwise you basically</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">decide with who you want to work).</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">** The electorate for new committee members is the combination of the</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">remaining committee members AND the Board.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">3) FOSS4G Selection - All Letters of Intent and subsequent proposals will</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">be posted to the list for open comment by all participants. The selection</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">of the winning proposal is by secret vote of conference committee members</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">only. Any committee member who has a potential conflict of interest is</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">expected to withdraw from vote. In the event of a disagreement the</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">committee chair will decide.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">What do mean by "In the event of a disagreement the committee chair will</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">decide"? In case of tie the chair decide the winning (that anyway is</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">decided by the board as the conference committee provides its indication</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">and the board eventually ratify it).</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*** you have misunderstood - this is nothing to do with a tied vote. the</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">chair decides whether there is a conflict of interest if agreement can’t be</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">reached. See the revised version of the motion that was posted today</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">following various people’s comments</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Votes in 2 and 3 are to an online voting service or by email to an</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">independent teller appointed by CC Chair</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Conference Committee membership policy and process</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">==========================================</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">1) The conference committee aims to retain up to 11 active members,</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">preferably an odd number</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">2) The committee aims for half of these members to be chairs (or vice</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">chairs) of the most recent FOSS4G global events. The chair of the most</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">recent FOSS4G event will automatically be invited to become a member</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">So the "aim" is that the last 5 chairs of global FOSS4G should be members</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">of the committee, but if you change 3 member a year, in about 3 years you</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">have changed all the members: so this is not possible, mathematically</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">speaking, unless you recruit both chair and vice-chair in the committee. so</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">you'll have 6 new members in 3 years.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">At this point no more seats are left for regional conference chairs….</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">** I think this will work - The longest standing chair stands down, the</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">latest is co-opted onto committee. 2 other longest standing members from</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">the remaining 6 non-chair positions retire and 2 new people are elected</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">3) The remaining membership is open, ideally attracting people from</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">earlier past chairs or active LOC members from past Global, Regional FOSS4G</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">or related conferences</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">4) Each year (after FOSS4G) the 3 committee members should stand down:</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">a) The longest standing past FOSS4G chair</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">b) The longest standing 2 committee members remaining</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Should or Shall, is it a rule or a guideline. What is the longest</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">standing past FOSS4G chair does not stand down? Is he/she forced to resign</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">or banned?</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">** My view would be that in our community a ‘should’ is sufficient, if you</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">think a more formal approach is required you can propose an amendment to</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">change to ‘shall’ after the vote</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">5) Each year, prior to putting out the Global FOSS4G RfP, the old</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">committee should vote for their replacement committee, using the above</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">criteria as voting guidelines. OSGeo Board members who are not on the</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">conference committee will also be invited to vote.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Again, i don't like this self-election of a governing body ;-)</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*** see above</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">6) Past committee members including those who have stood down due to</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">length of service may stand for re-election</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Yes, but basically no seats will be available according to the rule of</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">having half of the committee from latest events: oldest out, recent in so</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">oldest no way to get in again ;-) unless others resign (apart from the</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">three)</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*** see above</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">7) Votes will be secret either using an online voting system or by email</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">to a designated teller who is not a voter. The mechanism will be selected</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">by the committee chair.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Why the mechanism is not voted by all the committee members?</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*** we will probably continue to use an independent teller as we have in</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">the past. If the board adopts loomio or some other system for votes we may</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">decide to change to that. We need to get things done rather than spending a</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">lot of time considering every list member’s idea of what voting software we</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">should use.</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">I would ask committee members (and list participants) to comment on this</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">proposal by 18.00 GMT Wednesday 14th September. I will then call for a vote</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">amongst committee members only, the vote will close at 18.00 GMT on Sunday</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">18th September.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Once the membership policy has been agreed we will then need to apply the</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">policy to the existing membership. I suggest that we ask all current</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">members to confirm whether they wish to remain committee members and then</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">hold an election (if needed). To this end it would be helpful if each</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">committee member could update their record on the wiki page to show when</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">they joined the conference committee (see my example).</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">The intention is that a 2016-7 committee of 11 will have been selected</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">before we vote on the LoI’s for 2018, which is likely to be before the end</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">of October.</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">______</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Steven</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">_______________________________________________</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Conference_dev mailing list</span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""><a href="mailto:Conference_dev@lists.osgeo.org" class="">Conference_dev@lists.osgeo.org</a></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""><a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" class="">http://lists.osgeo.org/mailman/listinfo/conference_dev</a></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">--</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*Massimiliano Cannata*</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Professore SUPSI in ingegneria Geomatica</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Responsabile settore Geomatica</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Istituto scienze della Terra</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Dipartimento ambiente costruzione e design</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Scuola universitaria professionale della Svizzera italiana</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Campus Trevano, CH - 6952 Canobbio</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Tel. +41 (0)58 666 62 14</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Fax +41 (0)58 666 62 09</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""><a href="mailto:massimiliano.cannata@supsi.ch" class="">massimiliano.cannata@supsi.ch</a></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">*<a href="http://www.supsi.ch/ist" class="">www.supsi.ch/ist</a> <<a href="http://www.supsi.ch/ist" class="">http://www.supsi.ch/ist</a>>*</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">_______________________________________________</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Conference_dev mailing <a href="mailto:listConference_dev@lists.osgeo.orghttp" class="">listConference_dev@lists.osgeo.orghttp</a>://<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" class="">lists.osgeo.org/mailman/listinfo/conference_dev</a></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">--</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Cameron Shorter</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">M +61 419 142 254</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">_______________________________________________</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class="">Conference_dev mailing list</span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""><a href="mailto:Conference_dev@lists.osgeo.org" class="">Conference_dev@lists.osgeo.org</a></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""><a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" class="">http://lists.osgeo.org/mailman/listinfo/conference_dev</a></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><blockquote type="cite" class=""><span class="">_______________________________________________</span><br class=""></blockquote><blockquote type="cite" class=""><span class="">Conference_dev mailing list</span><br class=""></blockquote><blockquote type="cite" class=""><span class=""><a href="mailto:Conference_dev@lists.osgeo.org" class="">Conference_dev@lists.osgeo.org</a></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""><a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" class="">http://lists.osgeo.org/mailman/listinfo/conference_dev</a></span><br class=""></blockquote><blockquote type="cite" class=""><span class=""></span><br class=""></blockquote><span class=""></span><br class=""><span class="">_______________________________________________</span><br class=""><span class="">Conference_dev mailing list</span><br class=""><span class=""><a href="mailto:Conference_dev@lists.osgeo.org" class="">Conference_dev@lists.osgeo.org</a></span><br class=""><span class=""><a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" class="">http://lists.osgeo.org/mailman/listinfo/conference_dev</a></span></div></blockquote></div>_______________________________________________<br class="">Conference_dev mailing list<br class=""><a href="mailto:Conference_dev@lists.osgeo.org" class="">Conference_dev@lists.osgeo.org</a><br class="">http://lists.osgeo.org/mailman/listinfo/conference_dev</div></blockquote></div><br class=""></div></div></body></html>