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<p>In order to facilitate discussion, and help bring this motion the
a productive conclusion, I've copied Steven's proposed policy text
into our conference wiki, and then added what I think are still
outstanding comments in red. I've used my discretion and have
trimmed comments, so I suggest checking to ensure you have not
been misquoted. If you have a comment which you don't think has
been addressed, feel free to add it to the wiki (in red font).</p>
<p>If you haven't voted, then please do so. If you don't want to
vote, then I suggest you might want to retire from the voting
conference committee. Possibly continue as an observer and/or
advisor, but without providing a vote.</p>
<p>Text here:
<a class="moz-txt-link-freetext" href="https://wiki.osgeo.org/wiki/Conference_Committee#Proposed_Conference_Committee_Policies">https://wiki.osgeo.org/wiki/Conference_Committee#Proposed_Conference_Committee_Policies</a><br>
</p>
Voting status:<br>
<meta charset="utf-8">
<ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
list-style-image: none; color: rgb(37, 37, 37); font-family:
sans-serif; font-size: 14px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; orphans: 2;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255, 255,
255);">
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Stevenfeldman"
title="User:Stevenfeldman" style="text-decoration: none;
color: rgb(11, 0, 128); background: none;">Steven Feldman</a><span
class="Apple-converted-space"> </span>+1</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:EliL" title="User:EliL"
style="text-decoration: none; color: rgb(11, 0, 128);
background: none;">Eli Adam</a><span
class="Apple-converted-space"> </span>+1</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Pmbatty"
title="User:Pmbatty" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Peter Batty</a></li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Bitner"
title="User:Bitner" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">David Bitner</a><span
class="Apple-converted-space"> </span>+0</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Maria"
title="User:Maria" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Maria Brovelli</a><span
class="Apple-converted-space"> </span>-1 until the mechanism
of voting has been revised.</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Jachym"
title="User:Jachym" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Jachym Cepicky</a><span
class="Apple-converted-space"> </span>+1</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Vasile"
title="User:Vasile" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Vasile Craciunescu</a></li>
<li style="margin-bottom: 0.1em;">David Fawcett positive words</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:GFleming"
title="User:GFleming" class="mw-redirect"
style="text-decoration: none; color: rgb(11, 0, 128);
background: none;">Gavin Fleming</a></li>
<li style="margin-bottom: 0.1em;">Darrell Fuhriman</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Helena"
title="User:Helena" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Helena Mitasova</a><span
class="Apple-converted-space"> </span>+1</li>
<li style="margin-bottom: 0.1em;">Claude Philipona</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Venkat"
title="User:Venkat" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Venkatesh Raghavan</a></li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Pwramsey3"
title="User:Pwramsey3" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Paul Ramsey</a><span
class="Apple-converted-space"> </span>+1</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Camerons"
title="User:Camerons" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Cameron Shorter</a><span
class="Apple-converted-space"> </span>+1</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Sanghee"
title="User:Sanghee" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Sanghee Shin</a><span
class="Apple-converted-space"> </span>+1</li>
<li style="margin-bottom: 0.1em;"><a
href="https://wiki.osgeo.org/wiki/User:Till_Adams"
title="User:Till Adams" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Till Adams</a><span
class="Apple-converted-space"> </span>positive words</li>
<li style="margin-bottom: 0.1em;">Jeroen Ticheler +1</li>
</ol>
<br>
<div class="moz-cite-prefix">On 10/09/2016 12:41 AM, Steven Feldman
wrote:<br>
</div>
<blockquote
cite="mid:F29A968E-5D0A-457B-88DD-F3C0A7CAE3ED@gmail.com"
type="cite">
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
This mail is aimed at the current members of the Conference
Committee (we do not have a private list).
<div class=""><br class="">
</div>
<div class="">Only committee members can vote on these proposals,
others on this list are welcome to comment and committee members
will hopefully take note of those opinions when voting on the
matters proposed.<br class="">
<br class="">
The current membership of the conference committee is listed at <a
moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members"
class="">https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members</a>.
We have 19 members after Dave McIlhagga resigned and after we
co-opted Till Adams as the chair of FOSS4G2016. There is
currently no policy or rule for eligibility nor for requiring a
member to retire after a period of time. <br class="">
<br class="">
I have suggested in the past that we needed to have an open and
fair process for selecting members and limiting the maximum
number of committee members. At the face to face it was agreed
that I should propose a policy.<br class="">
<br class="">
I propose the following:<br class="">
<br class="">
Goals</div>
<div class="">=====</div>
<div class=""><br class="">
</div>
<div class="">The conference committee have the responsibility to
run the selection process and voting for the global FOSS4G, to
vote on other proposals submitted to the committee and to advise
the board on other matters relating to FOSS4G events.</div>
<div class=""><br class="">
</div>
<div class="">Role of the Committee and the broader community on
the Conference_Dev list</div>
<div class="">============================================================</div>
<div class=""><br class="">
</div>
<div class="">
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class="">1) Everyday topics will
be decided upon by an open vote of all list participants in
a clearly designated separate mail thread (+1/-1) over a
minimum of two business days with a minimum participation of
3 votes. Ideally we aim for consensus falling back on simple
majority vote where necessary. The result will be clearly
declared afterwards (or whatever is decided).</span></div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class=""><br class="">
</span></div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class="">2) Election of
conference committee is by secret vote and restricted to the
remaining conference committee members and board members who
are not members of the conference committee.</span></div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class=""><br class="">
</span></div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class="">3) FOSS4G Selection -
All Letters of Intent and subsequent proposals will be
posted to the list for open comment by all participants. The
selection of the winning proposal is by secret vote of
conference committee members only. Any committee member who
has a potential conflict of interest is expected to withdraw
from vote. In the event of a disagreement the committee
chair will decide.</span></div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class=""><br class="">
</span></div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class="">Votes in 2 and 3 are to
an online voting service or by email to an independent
teller appointed by CC Chair</span></div>
</div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class=""><span
style="font-kerning: none" class=""><br class="">
</span></div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class="">Conference
Committee membership policy and process</div>
<div style="margin: 0px; line-height: normal;
-webkit-text-stroke-color: rgb(0, 0, 0);
-webkit-text-stroke-width: initial;" class="">==========================================</div>
<div class=""><br class="">
1) The conference committee aims to retain up to 11 active
members, preferably an odd number<br class="">
<br class="">
</div>
<div class="">2) The committee aims for half of these members to
be chairs (or vice chairs) of the most recent FOSS4G global
events. The chair of the most recent FOSS4G event will
automatically be invited to become a member<br class="">
<br class="">
</div>
<div class="">3) The remaining membership is open, ideally
attracting people from earlier past chairs or active LOC members
from past Global, Regional FOSS4G or related conferences</div>
<br class="">
<div class="">4) Each year (after FOSS4G) the 3 committee members
should stand down:<br class="">
a) The longest standing past FOSS4G chair<br class="">
b) The longest standing 2 committee members remaining<br
class="">
<div class=""><br class="">
</div>
<div class="">5) Each year, prior to putting out the Global
FOSS4G RfP, the old committee should vote for their
replacement committee, using the above criteria as voting
guidelines. OSGeo Board members who are not on the conference
committee will also be invited to vote.
<div class=""><br class="">
6) Past committee members including those who have stood
down due to length of service may stand for re-election<br
class="">
<br class="">
</div>
<div class="">7) Votes will be secret either using an online
voting system or by email to a designated teller who is not
a voter. The mechanism will be selected by the committee
chair.<br class="">
<br class="">
I would ask committee members (and list participants) to
comment on this proposal by 18.00 GMT Wednesday 14th
September. I will then call for a vote amongst committee
members only, the vote will close at 18.00 GMT on Sunday
18th September. <br class="">
<br class="">
Once the membership policy has been agreed we will then need
to apply the policy to the existing membership. I suggest
that we ask all current members to confirm whether they wish
to remain committee members and then hold an election (if
needed). To this end it would be helpful if each committee
member could update their record on the wiki page to show
when they joined the conference committee (see my example). <br
class="">
<br class="">
The intention is that a 2016-7 committee of 11 will have
been selected before we vote on the LoI’s for 2018, which is
likely to be before the end of October.<br class="">
<div class="">
<span class="Apple-style-span" style="border-collapse:
separate; font-variant-ligatures: normal;
font-variant-position: normal; font-variant-numeric:
normal; font-variant-alternates: normal;
font-variant-east-asian: normal; line-height: normal;
border-spacing: 0px;">______<br class="">
Steven<br class="">
<br class="">
</span>
</div>
<br class="">
</div>
</div>
</div>
<br>
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</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Cameron Shorter
M +61 419 142 254</pre>
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