<div dir="ltr">Hi Cameron and Steven,<div>as a suggestion why don't you take the well tested procedure adopted at board level [1]?</div><div>(And herein after reported for shake of semplicity...)</div><div><br></div><div><h1 id="gmail-firstHeading" class="gmail-firstHeading" lang="en" style="color:black;font-weight:normal;margin:0px 0px 0.25em;overflow:visible;padding:0px;border-bottom:1px solid rgb(170,170,170);font-size:1.8em;line-height:1.3;font-family:"linux libertine",georgia,times,serif;background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial">Board Voting Procedure</h1><div id="gmail-bodyContent" class="gmail-mw-body-content" style="line-height:1.6;font-size:0.875em;color:rgb(37,37,37);font-family:sans-serif"><div id="gmail-contentSub" style="font-size:11.76px;line-height:1.2em;margin:0px 0px 1.4em 1em;color:rgb(84,84,84);width:auto"></div><div id="gmail-jump-to-nav" class="gmail-mw-jump" style="overflow:hidden;height:0px;zoom:1;margin-bottom:1.4em"><a href="https://wiki.osgeo.org/wiki/Board_Voting_Procedure#mw-head" style="text-decoration:none;color:rgb(11,0,128);background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"></a><a href="https://wiki.osgeo.org/wiki/Board_Voting_Procedure#p-search" style="text-decoration:none;color:rgb(11,0,128);background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"></a></div><div id="gmail-mw-content-text" lang="en" dir="ltr" class="gmail-mw-content-ltr" style="direction:ltr"><h2 style="color:black;font-weight:normal;margin:1em 0px 0.25em;overflow:hidden;padding:0px;border-bottom:1px solid rgb(170,170,170);font-family:"linux libertine",georgia,times,serif;line-height:1.3;background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"><span class="gmail-mw-headline" id="gmail-Purpose">Purpose</span></h2><p style="margin:0.5em 0px;line-height:inherit">This document explains the voting procedure for motions put forward to the OSGeo Board of Directors.</p><h2 style="color:black;font-weight:normal;margin:1em 0px 0.25em;overflow:hidden;padding:0px;border-bottom:1px solid rgb(170,170,170);font-family:"linux libertine",georgia,times,serif;line-height:1.3;background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"><span class="gmail-mw-headline" id="gmail-Voting_Process">Voting Process</span></h2><ul style="margin:0.3em 0px 0px 1.6em;padding:0px"><li style="margin-bottom:0.1em">Board voting occurs during monthly meetings, as well as a followup vote through email</li><li style="margin-bottom:0.1em">each Board member may vote “+1” to indicate support for the motion.</li><li style="margin-bottom:0.1em">each Board member may vote “-1” to veto a motion, but must provide clear reasoning and alternate approaches to resolving the problem within the two business days.</li><li style="margin-bottom:0.1em">A vote of "-0" indicates mild disagreement, but has no effect. A "0" indicates no opinion. A "+0" indicate mild support, but has no effect.</li><li style="margin-bottom:0.1em">A motion will be passed once all of the Board members place a vote, and no vetoes are received (-1).</li><li style="margin-bottom:0.1em">If a motion is vetoed, and it cannot be revised to satisfy all parties, then it can be resubmitted for an override vote, in which a majority of all Board members indicating +1 is required to pass it.</li></ul></div></div></div><div><br></div><div>Maybe you could change "A motion will be passed once all of the Board members place a vote" with "A motion will be passed once 50% of the Board members place a vote"...</div><div><br></div><div><div><br></div><div>Best,</div><div>Maxi</div><div><br></div><div><br></div><div><div>[1] <a href="https://wiki.osgeo.org/wiki/Board_Voting_Procedure">https://wiki.osgeo.org/wiki/Board_Voting_Procedure</a><br></div></div><div><br></div><div><br></div><div><br></div><div><br></div></div></div><div class="gmail_extra"><br><div class="gmail_quote">2016-09-21 13:58 GMT+02:00 Cameron Shorter <span dir="ltr"><<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>></span>:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000">
<p>Hi Maria,</p>
<p>I think we need to ensure that any rules we put in place will be
viable under both robust and weakened committees. A simple test is
"Would these guidelines work within a flagging committee?" Eg:
What if 8 out of 11 of the members have become inactive and are
uncontactable? Would these guidelines still work?</p>
<p>Note also that committee members are volunteers and we can't
"require" them to vote. We can "request" they vote, maybe even go
as far as "expecting" them to vote.</p>
<p>I'll propose alternative text. As it stands, I think Steven's
words are a better starting point to work from. (I'm aware he put
a lot of time into it, and it went through a number of iterations
of reviews, which is partly why I think it is well worded).</p>
<p>Suggested alternative text (which includes the 50% of members
voting):<br>
</p>
<p>
<i><span style="color:rgb(37,37,37);font-family:sans-serif;font-size:14px;font-style:normal;font-weight:normal;letter-spacing:normal;text-align:left;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);display:inline!important;float:none">Everyday topics will be decided upon
by an open vote of all committee members in a clearly
designated separate mail thread (+1/-1) over a minimum of two
business days. We will aim to ensure at least 50% of members
vote. Ideally we aim for consensus falling back on simple
majority vote where necessary. The result will be clearly
declared afterwards (or whatever is decided).</span></i></p><div><div class="h5">
<br>
<div>On 21/09/2016 5:06 PM, Maria Antonia
Brovelli wrote:<br>
</div>
</div></div><blockquote type="cite"><div><div class="h5">
<div>Below my first motion about voting motions </div>
<div><br>
</div>
<div>*******************</div>
<div><br>
</div>
<div>
<div dir="auto">When a motion is presented, a quorum of 50% has
to be reached in order to consider valid the vote. Reached
this threshold, the majority rule is adopted.</div>
<div dir="auto">If there is no majority consensus, the members
who didn't vote are required to vote ( ar least one of them).
In case of parity, the motion is discussed again until a
convergence is found. </div>
<div dir="auto"><br>
</div>
<div dir="auto">
<div><font face="HelveticaNeue"><br>
</font></div>
<div><font style="font-size:13.001pt" face="HelveticaNeue">If anyone has more comments or
suggestions that they wish to make please get them by
18.00 GMT on 22nd September. Voting the motion will be
open then and up to 25 September 18 pm.</font></div>
<div><font style="font-size:13.001pt" face="HelveticaNeue"><br>
</font></div>
<div><font style="font-size:13.001pt" face="HelveticaNeue">*****************</font></div>
<div><font style="font-size:13.001pt" face="HelveticaNeue"><br>
</font></div>
<div><font face="HelveticaNeue"><span style="font-size:17.3347px">Cheers</span></font></div>
<div><font face="HelveticaNeue"><span style="font-size:17.3347px">Maria </span></font></div>
</div>
</div>
<div><br>
</div>
<div><br>
</div>
<div>
<div style="font-size:85%;color:#575757">Sent from my Samsung
device</div>
</div>
<br>
<br>
-------- Original message --------<br>
From: Steven Feldman <a href="mailto:shfeldman@gmail.com" target="_blank"><shfeldman@gmail.com></a> <br>
Date: 20/09/2016 20:25 (GMT+01:00) <br>
To: Maria Antonia Brovelli <a href="mailto:maria.brovelli@polimi.it" target="_blank"><maria.brovelli@polimi.it></a> <br>
Cc: conference <a href="mailto:conference_dev@lists.osgeo.org" target="_blank"><conference_dev@lists.osgeo.<wbr>org></a> <br>
Subject: Re: [OSGeo-Conf] [Board] MOTION : Conference Committee -
Updating Membership Policies and Process
<br>
<br>
<div>Thanks Maria
<div><br>
</div>
<div>I support a >50% must vote and the majority of
the voters to decide. Did you mean to not have a veto in CC
voting? <br>
<div><br>
</div>
<div>Can you redraft the motion and post the new
motion as a new thread for people to comment on with a
cutoff when voting starts<br>
<div><span style="border-collapse:separate;line-height:normal;border-spacing:0px">______<br>
Steven<br>
<br>
</span></div>
<br>
<div>
<blockquote type="cite">
<div>On 20 Sep 2016, at 19:12, Maria Antonia
Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>
wrote:</div>
<br>
<div>
<div style="word-wrap:break-word">
<div>If we are speaking about less than one
vote per month, probably it is not so hard for at
least the half of the people to vote. </div>
<div><br>
</div>
<div>I propose again formally: quorum at
50% and majority for the acceptance of the motion.</div>
<div><br>
</div>
<div>Many thanks for everything.</div>
<div>Maria </div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div>
<div style="font-size:85%;color:#575757">Sent
from my Samsung device</div>
</div>
<br>
<br>
-------- Original message --------<br>
From: Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>>
<br>
Date: 20/09/2016 11:51 (GMT+01:00) <br>
To: Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>
<br>
Cc: conference <<a href="mailto:conference_dev@lists.osgeo.org" target="_blank">conference_dev@lists.osgeo.<wbr>org</a>>
<br>
Subject: Re: [OSGeo-Conf] [Board] MOTION :
Conference Committee - Updating Membership Policies
and Process
<br>
<br>
<div>Maria
<div><br>
</div>
<div>There are very few votes in the CC,
I am not sure of the exact number but I would
guess that it is less than 10 per year.</div>
<div><br>
</div>
<div>The votes that I recall in the last
year have been to appoint you and Till as
members of the committee, to appoint me as
chairman and the votes for the 2 stages of the
2017 RfP process. Perhaps someone else can
correct me?</div>
<div><br>
</div>
<div>I am going to back out of this
discussion until others to propose an
alternative if they wish. <br>
<div><span style="border-collapse:separate;font-family:Helvetica;font-style:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<br>
Steven<br>
<br>
</span></div>
<br>
<div>
<blockquote type="cite">
<div>On 20 Sep 2016, at 10:32,
Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>
wrote:</div>
<br>
<div>
<div dir="auto">
<div>Dear Steven, as already
said I don't agree on the voting
mechanism and, as you have seen, there
is not a consensus. I prefer that we
before "solve" this question. </div>
<div>And sorry for asking you
again, you who have been doing so much
work for this Committee ( thanks a
lot!!!): nobody answered me about how
many motions were voted in the last
year. I want to put myself in
Cameron's clothes ( literally
translated from italian; ��probably in
English you don't have this
expression. In any case it is like
"point of view") and understand
pragmatically how much commitment was
and is implied with respect to voting.</div>
<div>Thanks again and have a
nice day</div>
<div>Maria </div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div>
<div style="font-size:85%;color:#575757">Sent from my Samsung
device</div>
</div>
<br>
<br>
-------- Original message --------<br>
From: Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>>
<br>
Date: 19/09/2016 23:16 (GMT+01:00) <br>
To: Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>,
Venka <<a href="mailto:venka.osgeo@gmail.com" target="_blank">venka.osgeo@gmail.com</a>>
<br>
Cc: <a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a>,
conference <<a href="mailto:conference_dev@lists.osgeo.org" target="_blank">conference_dev@lists.osgeo.<wbr>org</a>>,
Cameron Shorter <<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>>
<br>
Subject: Re: [OSGeo-Conf] [Board] MOTION
: Conference Committee - Updating
Membership Policies and Process
<br>
<br>
<div>
<div>
<div style="direction:inherit">Maria
(and Venka)</div>
<div style="direction:inherit"><br>
</div>
<div style="direction:inherit">My
problem is that there are now 77
mails in this thread and I am not
sure whether you and Venka voted
against our vetoed. If you did
veto, how do the substantial
majority of the committee who
voted in favour find a way to
resolve?</div>
<div style="direction:inherit"><br>
</div>
<div style="direction:inherit">To me
this doesn't seem a very effective
way of reaching a decision on a
relatively minor procedural change
which apparently is not very
different to the procedures in
some other committees.</div>
<br>
Steven
<div>07958 924 101</div>
</div>
<div><br>
On 19 Sep 2016, at 21:57, Cameron
Shorter <<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>>
wrote:<br>
<br>
</div>
<blockquote type="cite">
<div>
<p>Hi Maria,</p>
<p><br>
</p>
<p>What I've noticed as
part of many OSGeo Committees is
that after a while, some of the
members become less active and
less responsive, and that is ok.<br>
</p>
<p><br>
</p>
<p>A typical person's
engagement is a little like a
bell curve. They start off being
respectful and quite during a
learning phase, then get engaged
and productive, often solving a
particular "itch", then
involvement tapers off as the
person's interest are
reprioritised. When that person
becomes less active, they
typically have excellent advise
based on experience, worth
listening too. However, because
the project is not the person's
primary focus they are not
monitoring or voting on
day-to-day project activities.<br>
</p>
<p><br>
</p>
<p>I'm suggesting our
committee guidelines should
allow for this engagement
pattern, allowing old hands to
provide advise when they have
time and when practical.<br>
</p>
<br>
<div>On
20/09/2016 6:36 AM, Maria
Antonia Brovelli wrote:<br>
</div>
<blockquote type="cite">
<div style="font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
<p>Cameron, I
understand your position.
Anyway I think that more
people participating to a
discussion and taking
decision is better than few.
And, again, which is the
problem in voting? Once you
read a motion, if it is a
simple one, it is easy to
answer with 0 or +1 (it
requires just a couple of
seconds). If there are
doubts, better to discuss it
in such a way to find a
larger consensus. Sorry, but
I really don't see the
problem.</p>
<p>Cheers.</p>
<p>Maria</p>
<p><br>
</p>
<p><br>
</p>
<p><br>
</p>
<div>
<div style="font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
<div name="divtagdefaultwrapper">
<br>
<p><br>
</p>
<font face="'Trebuchet MS',
sans-serif" size="3"><span style="background-color:rgb(204,153,255)"><font><b><span style="background-color:rgb(255,255,255)">------------------------------<wbr>----------------------<br>
</span></b></font></span></font>Prof.
Maria Antonia Brovelli<br>
<div><font face="'Trebuchet
MS', sans-serif" size="3">Vice Rector
for Como Campus and
GIS Professor<br>
Politecnico di
Milano</font></div>
<font face="'Trebuchet MS',
sans-serif" size="3"><span style="background-color:rgb(204,153,255)"><font><b><span style="background-color:rgb(0,255,255)"></span></b></font></span></font><font face="'Trebuchet MS',
sans-serif" size="3"><br>
</font><font face="Times New Roman"><font face="'Trebuchet
MS', sans-serif" size="3"><span>
<div style="margin:0cm 0cm 0pt"><span>ISPRS
WG IV/4"<span>Collaborative
crowdsourced
cloud mapping
(C3M)</span>";</span><span>
</span><span>OSGeo;
</span><span>ICA-OSGeo-ISPRS
Advisory <font face="'Trebuchet
MS',
sans-serif">Board</font>;
NASA WorldWind
Europa
Challenge;
</span><span>SIFET </span></div>
</span></font></font>
<div style="margin:0cm 0cm 0pt"><font face="Times New
Roman"><font face="'Trebuchet
MS', sans-serif" size="3"><span><b><font face="'Trebuchet
MS',
sans-serif">Sol<font face="'Trebuchet
MS',
sans-serif">
Katz<font face="'Trebuchet
MS',
sans-serif">
<font face="'Trebuchet MS', sans-serif">Award<font face="'Trebuchet
MS',
sans-serif">
2015</font></font></font></font></font></b></span></font></font><br>
</div>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"> </p>
<div style="margin:0cm 0cm 0pt"><span>Via
Natta, 12/14 - 22100
COMO (ITAL<font face="'Trebuchet
MS', sans-serif">Y</font>)</span></div>
<div style="margin:0cm 0cm 0pt"><span>Tel.
+39-031-3327336 -
Mob.</span><span>
+39-328-0023867 -
</span><span>fax.
<font>+39-031-3327321</font></span></div>
<div style="margin:0cm 0cm 0pt"><span>e-mail1: <font color="333333"><font face="'Trebuchet
MS', sans-serif"><a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@<wbr>polimi.it</a></font></font></span></div>
<div style="margin:0cm 0cm 0pt"><span><a>e-mail2</a>:</span><span>
<font color="333333"><font face="'Trebuchet
MS', sans-serif"><a href="mailto:prorettrice@como.polimi.it" target="_blank">prorettrice@como.polimi.it</a></font></font></span></div>
<div style="margin:0cm 0cm 0pt"><br>
</div>
<div style="margin:0cm 0cm 0pt"><br>
<br>
</div>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"><font face="'Trebuchet
MS', sans-serif" size="3"> </font></p>
</div>
</div>
</div>
<br>
<br>
</div>
</blockquote>
</div>
</blockquote>
</div>
</div>
</div>
</blockquote>
</div>
<br>
</div>
</div>
</div>
</div>
</blockquote>
</div>
<br>
</div>
</div>
</div>
<br>
<fieldset></fieldset>
<br>
</div></div><span class=""><pre>______________________________<wbr>_________________
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</span></blockquote><span class="">
<br>
<pre cols="72">--
Cameron Shorter
M +61 419 142 254</pre>
</span></div>
<br>______________________________<wbr>_________________<br>
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