<div dir="ltr">Hi Cameron and Steven,<div>as a suggestion why don't you take the well tested procedure adopted at board level [1]?</div><div>(And herein after reported for shake of semplicity...)</div><div><br></div><div><h1 id="gmail-firstHeading" class="gmail-firstHeading" lang="en" style="color:black;font-weight:normal;margin:0px 0px 0.25em;overflow:visible;padding:0px;border-bottom:1px solid rgb(170,170,170);font-size:1.8em;line-height:1.3;font-family:"linux libertine",georgia,times,serif;background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial">Board Voting Procedure</h1><div id="gmail-bodyContent" class="gmail-mw-body-content" style="line-height:1.6;font-size:0.875em;color:rgb(37,37,37);font-family:sans-serif"><div id="gmail-contentSub" style="font-size:11.76px;line-height:1.2em;margin:0px 0px 1.4em 1em;color:rgb(84,84,84);width:auto"></div><div id="gmail-jump-to-nav" class="gmail-mw-jump" style="overflow:hidden;height:0px;zoom:1;margin-bottom:1.4em"><a href="https://wiki.osgeo.org/wiki/Board_Voting_Procedure#mw-head" style="text-decoration:none;color:rgb(11,0,128);background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"></a><a href="https://wiki.osgeo.org/wiki/Board_Voting_Procedure#p-search" style="text-decoration:none;color:rgb(11,0,128);background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"></a></div><div id="gmail-mw-content-text" lang="en" dir="ltr" class="gmail-mw-content-ltr" style="direction:ltr"><h2 style="color:black;font-weight:normal;margin:1em 0px 0.25em;overflow:hidden;padding:0px;border-bottom:1px solid rgb(170,170,170);font-family:"linux libertine",georgia,times,serif;line-height:1.3;background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"><span class="gmail-mw-headline" id="gmail-Purpose">Purpose</span></h2><p style="margin:0.5em 0px;line-height:inherit">This document explains the voting procedure for motions put forward to the OSGeo Board of Directors.</p><h2 style="color:black;font-weight:normal;margin:1em 0px 0.25em;overflow:hidden;padding:0px;border-bottom:1px solid rgb(170,170,170);font-family:"linux libertine",georgia,times,serif;line-height:1.3;background-image:none;background-color:initial;background-size:initial;background-origin:initial;background-clip:initial;background-position:initial;background-repeat:initial"><span class="gmail-mw-headline" id="gmail-Voting_Process">Voting Process</span></h2><ul style="margin:0.3em 0px 0px 1.6em;padding:0px"><li style="margin-bottom:0.1em">Board voting occurs during monthly meetings, as well as a followup vote through email</li><li style="margin-bottom:0.1em">each Board member may vote “+1” to indicate support for the motion.</li><li style="margin-bottom:0.1em">each Board member may vote “-1” to veto a motion, but must provide clear reasoning and alternate approaches to resolving the problem within the two business days.</li><li style="margin-bottom:0.1em">A vote of "-0" indicates mild disagreement, but has no effect. A "0" indicates no opinion. A "+0" indicate mild support, but has no effect.</li><li style="margin-bottom:0.1em">A motion will be passed once all of the Board members place a vote, and no vetoes are received (-1).</li><li style="margin-bottom:0.1em">If a motion is vetoed, and it cannot be revised to satisfy all parties, then it can be resubmitted for an override vote, in which a majority of all Board members indicating +1 is required to pass it.</li></ul></div></div></div><div><br></div><div>Maybe you could change "A motion will be passed once all of the Board members place a vote" with "A motion will be passed once 50% of the Board members place a vote"...</div><div><br></div><div><div><br></div><div>Best,</div><div>Maxi</div><div><br></div><div><br></div><div><div>[1] <a href="https://wiki.osgeo.org/wiki/Board_Voting_Procedure">https://wiki.osgeo.org/wiki/Board_Voting_Procedure</a><br></div></div><div><br></div><div><br></div><div><br></div><div><br></div></div></div><div class="gmail_extra"><br><div class="gmail_quote">2016-09-21 13:58 GMT+02:00 Cameron Shorter <span dir="ltr"><<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>></span>:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
  
    
  
  <div bgcolor="#FFFFFF" text="#000000">
    <p>Hi Maria,</p>
    <p>I think we need to ensure that any rules we put in place will be
      viable under both robust and weakened committees. A simple test is
      "Would these guidelines work within a flagging committee?" Eg:
      What if 8 out of 11 of the members have become inactive and are
      uncontactable? Would these guidelines still work?</p>
    <p>Note also that committee members are volunteers and we can't
      "require" them to vote. We can "request" they vote, maybe even go
      as far as "expecting" them to vote.</p>
    <p>I'll propose alternative text. As it stands, I think Steven's
      words are a better starting point to work from. (I'm aware he put
      a lot of time into it, and it went through a number of iterations
      of reviews, which is partly why I think it is well worded).</p>
    <p>Suggested alternative text (which includes the 50% of members
      voting):<br>
    </p>
    <p>
      
      <i><span style="color:rgb(37,37,37);font-family:sans-serif;font-size:14px;font-style:normal;font-weight:normal;letter-spacing:normal;text-align:left;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);display:inline!important;float:none">Everyday topics will be decided upon
          by an open vote of all committee members in a clearly
          designated separate mail thread (+1/-1) over a minimum of two
          business days. We will aim to ensure at least 50% of members
          vote. Ideally we aim for consensus falling back on simple
          majority vote where necessary. The result will be clearly
          declared afterwards (or whatever is decided).</span></i></p><div><div class="h5">
    <br>
    <div>On 21/09/2016 5:06 PM, Maria Antonia
      Brovelli wrote:<br>
    </div>
    </div></div><blockquote type="cite"><div><div class="h5">
      
      
      <div>Below my first motion about voting motions </div>
      <div><br>
      </div>
      <div>*******************</div>
      <div><br>
      </div>
      <div>
        <div dir="auto">When a motion is presented, a quorum of 50% has
          to be reached in order to consider valid the vote. Reached
          this threshold, the majority rule is adopted.</div>
        <div dir="auto">If there is no majority consensus, the members
          who didn't vote are required to vote ( ar least one of them).
          In case of parity,  the motion is discussed again until a
          convergence is found. </div>
        <div dir="auto"><br>
        </div>
        <div dir="auto">
          <div><font face="HelveticaNeue"><br>
            </font></div>
          <div><font style="font-size:13.001pt" face="HelveticaNeue">If anyone has more comments or
              suggestions that they wish to make please get them by
              18.00 GMT on 22nd September. Voting the motion will be
              open then and up to 25 September 18 pm.</font></div>
          <div><font style="font-size:13.001pt" face="HelveticaNeue"><br>
            </font></div>
          <div><font style="font-size:13.001pt" face="HelveticaNeue">*****************</font></div>
          <div><font style="font-size:13.001pt" face="HelveticaNeue"><br>
            </font></div>
          <div><font face="HelveticaNeue"><span style="font-size:17.3347px">Cheers</span></font></div>
          <div><font face="HelveticaNeue"><span style="font-size:17.3347px">Maria </span></font></div>
        </div>
      </div>
      <div><br>
      </div>
      <div><br>
      </div>
      <div>
        <div style="font-size:85%;color:#575757">Sent from my Samsung
          device</div>
      </div>
      <br>
      <br>
      -------- Original message --------<br>
      From: Steven Feldman <a href="mailto:shfeldman@gmail.com" target="_blank"><shfeldman@gmail.com></a> <br>
      Date: 20/09/2016 20:25 (GMT+01:00) <br>
      To: Maria Antonia Brovelli <a href="mailto:maria.brovelli@polimi.it" target="_blank"><maria.brovelli@polimi.it></a> <br>
      Cc: conference <a href="mailto:conference_dev@lists.osgeo.org" target="_blank"><conference_dev@lists.osgeo.<wbr>org></a> <br>
      Subject: Re: [OSGeo-Conf] [Board] MOTION : Conference Committee -
      Updating Membership Policies and Process
      <br>
      <br>
      <div>Thanks Maria
        <div><br>
        </div>
        <div>I support a >50% must vote and the majority of
          the voters to decide. Did you mean to not have a veto in CC
          voting? <br>
          <div><br>
          </div>
          <div>Can you redraft the motion and post the new
            motion as a new thread for people to comment on with a
            cutoff when voting starts<br>
            <div><span style="border-collapse:separate;line-height:normal;border-spacing:0px">______<br>
                Steven<br>
                <br>
              </span></div>
            <br>
            <div>
              <blockquote type="cite">
                <div>On 20 Sep 2016, at 19:12, Maria Antonia
                  Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>
                  wrote:</div>
                <br>
                <div>
                  
                  <div style="word-wrap:break-word">
                    <div>If we are speaking about less than one
                      vote per month, probably it is not so hard for at
                      least the half of the people to vote. </div>
                    <div><br>
                    </div>
                    <div>I propose again formally:  quorum at
                      50% and majority for the acceptance of the motion.</div>
                    <div><br>
                    </div>
                    <div>Many thanks for everything.</div>
                    <div>Maria </div>
                    <div><br>
                    </div>
                    <div><br>
                    </div>
                    <div><br>
                    </div>
                    <div><br>
                    </div>
                    <div>
                      <div style="font-size:85%;color:#575757">Sent
                        from my Samsung device</div>
                    </div>
                    <br>
                    <br>
                    -------- Original message --------<br>
                    From: Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>>
                    <br>
                    Date: 20/09/2016 11:51 (GMT+01:00) <br>
                    To: Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>
                    <br>
                    Cc: conference <<a href="mailto:conference_dev@lists.osgeo.org" target="_blank">conference_dev@lists.osgeo.<wbr>org</a>>
                    <br>
                    Subject: Re: [OSGeo-Conf] [Board] MOTION :
                    Conference Committee - Updating Membership Policies
                    and Process
                    <br>
                    <br>
                    <div>Maria
                      <div><br>
                      </div>
                      <div>There are very few votes in the CC,
                        I am not sure of the exact number but I would
                        guess that it is less than 10 per year.</div>
                      <div><br>
                      </div>
                      <div>The votes that I recall in the last
                        year have been to appoint you and Till as
                        members of the committee, to appoint me as
                        chairman and the votes for the 2 stages of the
                        2017 RfP process. Perhaps someone else can
                        correct me?</div>
                      <div><br>
                      </div>
                      <div>I am going to back out of this
                        discussion until others to propose an
                        alternative if they wish. <br>
                        <div><span style="border-collapse:separate;font-family:Helvetica;font-style:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<br>
                            Steven<br>
                            <br>
                          </span></div>
                        <br>
                        <div>
                          <blockquote type="cite">
                            <div>On 20 Sep 2016, at 10:32,
                              Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>
                              wrote:</div>
                            <br>
                            <div>
                              
                              <div dir="auto">
                                <div>Dear Steven, as already
                                  said I don't agree on the voting
                                  mechanism and, as you have seen, there
                                  is not a consensus. I prefer that we
                                  before "solve" this question. </div>
                                <div>And sorry for asking you
                                  again, you who have been doing so much
                                  work for this Committee ( thanks a
                                  lot!!!): nobody answered me about how
                                  many motions were voted in the last
                                  year. I want to put myself in
                                   Cameron's clothes ( literally
                                  translated from italian; ��probably in
                                  English you don't have this
                                  expression. In any case it is like
                                  "point of view") and understand
                                  pragmatically how much commitment was
                                  and is implied with respect to voting.</div>
                                <div>Thanks again and have a
                                  nice day</div>
                                <div>Maria </div>
                                <div><br>
                                </div>
                                <div><br>
                                </div>
                                <div><br>
                                </div>
                                <div>
                                  <div style="font-size:85%;color:#575757">Sent from my Samsung
                                    device</div>
                                </div>
                                <br>
                                <br>
                                -------- Original message --------<br>
                                From: Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>>
                                <br>
                                Date: 19/09/2016 23:16 (GMT+01:00) <br>
                                To: Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@polimi.it</a>>,
                                Venka <<a href="mailto:venka.osgeo@gmail.com" target="_blank">venka.osgeo@gmail.com</a>>
                                <br>
                                Cc: <a href="mailto:board@lists.osgeo.org" target="_blank">board@lists.osgeo.org</a>,
                                conference <<a href="mailto:conference_dev@lists.osgeo.org" target="_blank">conference_dev@lists.osgeo.<wbr>org</a>>,
                                Cameron Shorter <<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>>
                                <br>
                                Subject: Re: [OSGeo-Conf] [Board] MOTION
                                : Conference Committee - Updating
                                Membership Policies and Process
                                <br>
                                <br>
                                <div>
                                  <div>
                                    <div style="direction:inherit">Maria
                                      (and Venka)</div>
                                    <div style="direction:inherit"><br>
                                    </div>
                                    <div style="direction:inherit">My
                                      problem is that there are now 77
                                      mails in this thread and I am not
                                      sure whether you and Venka voted
                                      against our vetoed. If you did
                                      veto, how do the substantial
                                      majority of the committee who
                                      voted in favour find a way to
                                      resolve?</div>
                                    <div style="direction:inherit"><br>
                                    </div>
                                    <div style="direction:inherit">To me
                                      this doesn't seem a very effective
                                      way of reaching a decision on a
                                      relatively minor procedural change
                                      which apparently is not very
                                      different to the procedures in
                                      some other committees.</div>
                                    <br>
                                    Steven
                                    <div>07958 924 101</div>
                                  </div>
                                  <div><br>
                                    On 19 Sep 2016, at 21:57, Cameron
                                    Shorter <<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>>
                                    wrote:<br>
                                    <br>
                                  </div>
                                  <blockquote type="cite">
                                    <div>
                                      <p>Hi Maria,</p>
                                      <p><br>
                                      </p>
                                      <p>What I've noticed as
                                        part of many OSGeo Committees is
                                        that after a while, some of the
                                        members become less active and
                                        less responsive, and that is ok.<br>
                                      </p>
                                      <p><br>
                                      </p>
                                      <p>A typical person's
                                        engagement is a little like a
                                        bell curve. They start off being
                                        respectful and quite during a
                                        learning phase, then get engaged
                                        and productive, often solving a
                                        particular "itch", then
                                        involvement tapers off as the
                                        person's interest are
                                        reprioritised. When that person
                                        becomes less active, they
                                        typically have excellent advise
                                        based on experience, worth
                                        listening too. However, because
                                        the project is not the person's
                                        primary focus they are not
                                        monitoring or voting on
                                        day-to-day project activities.<br>
                                      </p>
                                      <p><br>
                                      </p>
                                      <p>I'm suggesting our
                                        committee guidelines should
                                        allow for this engagement
                                        pattern, allowing old hands to
                                        provide advise when they have
                                        time and when practical.<br>
                                      </p>
                                      <br>
                                      <div>On
                                        20/09/2016 6:36 AM, Maria
                                        Antonia Brovelli wrote:<br>
                                      </div>
                                      <blockquote type="cite">
                                        <div style="font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
                                          <p>Cameron, I
                                            understand your position.
                                            Anyway I think that more
                                            people participating to a
                                            discussion and taking
                                            decision is better than few.
                                            And, again, which is the
                                            problem in voting? Once you
                                            read a motion, if it is a
                                            simple one, it is easy to
                                            answer with 0 or +1 (it
                                            requires just a couple of
                                            seconds). If there are
                                            doubts, better to discuss it
                                            in such a way to find a
                                            larger consensus. Sorry, but
                                            I really don't see the
                                            problem.</p>
                                          <p>Cheers.</p>
                                          <p>Maria</p>
                                          <p><br>
                                          </p>
                                          <p><br>
                                          </p>
                                          <p><br>
                                          </p>
                                          <div>
                                            <div style="font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
                                              <div name="divtagdefaultwrapper">
                                                <br>
                                                <p><br>
                                                </p>
                                                <font face="'Trebuchet MS',
                                                  sans-serif" size="3"><span style="background-color:rgb(204,153,255)"><font><b><span style="background-color:rgb(255,255,255)">------------------------------<wbr>----------------------<br>
                                                        </span></b></font></span></font>Prof.
                                                Maria Antonia Brovelli<br>
                                                <div><font face="'Trebuchet
                                                    MS', sans-serif" size="3">Vice Rector
                                                    for Como Campus and
                                                    GIS Professor<br>
                                                    Politecnico di
                                                    Milano</font></div>
                                                <font face="'Trebuchet MS',
                                                  sans-serif" size="3"><span style="background-color:rgb(204,153,255)"><font><b><span style="background-color:rgb(0,255,255)"></span></b></font></span></font><font face="'Trebuchet MS',
                                                  sans-serif" size="3"><br>
                                                </font><font face="Times New Roman"><font face="'Trebuchet
                                                    MS', sans-serif" size="3"><span>
                                                      <div style="margin:0cm 0cm 0pt"><span>ISPRS
                                                          WG IV/4"<span>Collaborative
                                                          crowdsourced
                                                          cloud mapping
                                                          (C3M)</span>";</span><span>
                                                        </span><span>OSGeo;
                                                        </span><span>ICA-OSGeo-ISPRS
                                                          Advisory <font face="'Trebuchet
                                                          MS',
                                                          sans-serif">Board</font>;
                                                          NASA WorldWind
                                                          Europa
                                                          Challenge;
                                                        </span><span>SIFET </span></div>
                                                    </span></font></font>
                                                <div style="margin:0cm 0cm 0pt"><font face="Times New
                                                    Roman"><font face="'Trebuchet
                                                      MS', sans-serif" size="3"><span><b><font face="'Trebuchet
                                                          MS',
                                                          sans-serif">Sol<font face="'Trebuchet
                                                          MS',
                                                          sans-serif">
                                                          Katz<font face="'Trebuchet
                                                          MS',
                                                          sans-serif">
                                                          <font face="'Trebuchet MS', sans-serif">Award<font face="'Trebuchet
                                                          MS',
                                                          sans-serif">
                                                          2015</font></font></font></font></font></b></span></font></font><br>
                                                </div>
                                                <p class="MsoNormal" style="margin:0cm 0cm 0pt"> </p>
                                                <div style="margin:0cm 0cm 0pt"><span>Via
                                                    Natta, 12/14 - 22100
                                                    COMO (ITAL<font face="'Trebuchet
                                                      MS', sans-serif">Y</font>)</span></div>
                                                <div style="margin:0cm 0cm 0pt"><span>Tel.
                                                    +39-031-3327336 -
                                                    Mob.</span><span>
                                                    +39-328-0023867 -
                                                  </span><span>fax.
                                                    <font>+39-031-3327321</font></span></div>
                                                <div style="margin:0cm 0cm 0pt"><span>e-mail1: <font color="333333"><font face="'Trebuchet
                                                        MS', sans-serif"><a href="mailto:maria.brovelli@polimi.it" target="_blank">maria.brovelli@<wbr>polimi.it</a></font></font></span></div>
                                                <div style="margin:0cm 0cm 0pt"><span><a>e-mail2</a>:</span><span>
                                                    <font color="333333"><font face="'Trebuchet
                                                        MS', sans-serif"><a href="mailto:prorettrice@como.polimi.it" target="_blank">prorettrice@como.polimi.it</a></font></font></span></div>
                                                <div style="margin:0cm 0cm 0pt"><br>
                                                </div>
                                                <div style="margin:0cm 0cm 0pt"><br>
                                                  <br>
                                                </div>
                                                <p class="MsoNormal" style="margin:0cm 0cm 0pt"><font face="'Trebuchet
                                                    MS', sans-serif" size="3"> </font></p>
                                              </div>
                                            </div>
                                          </div>
                                          <br>
                                          <br>
                                        </div>
                                      </blockquote>
                                    </div>
                                  </blockquote>
                                </div>
                              </div>
                            </div>
                          </blockquote>
                        </div>
                        <br>
                      </div>
                    </div>
                  </div>
                </div>
              </blockquote>
            </div>
            <br>
          </div>
        </div>
      </div>
      <br>
      <fieldset></fieldset>
      <br>
      </div></div><span class=""><pre>______________________________<wbr>_________________
Conference_dev mailing list
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<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" target="_blank">http://lists.osgeo.org/<wbr>mailman/listinfo/conference_<wbr>dev</a></pre>
    </span></blockquote><span class="">
    <br>
    <pre cols="72">-- 
Cameron Shorter
M +61 419 142 254</pre>
  </span></div>

<br>______________________________<wbr>_________________<br>
Conference_dev mailing list<br>
<a href="mailto:Conference_dev@lists.osgeo.org">Conference_dev@lists.osgeo.org</a><br>
<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">http://lists.osgeo.org/<wbr>mailman/listinfo/conference_<wbr>dev</a><br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature">-- <br><br>Dr. Eng. Massimiliano Cannata<br>Responsabile Area Geomatica<br>Istituto Scienze della Terra<br>Scuola Universitaria Professionale della Svizzera Italiana<br>Via Trevano, c.p. 72<br>CH-6952 Canobbio-Lugano<br>Tel: +41 (0)58 666 62 14<br>Fax +41 (0)58 666 62 09 </div>
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