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<p>This requires that ALL members vote, i.e. quorum = 100 %. A minimum 50 % quorum is milder and takes into account that for some reason some of the members don't have the possibility of voting. I prefer this second option.</p>
<p>Therefore I'm positive with the proposal adding the 50 % quorum.</p>
<p>Best.</p>
<p>Maria</p>
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<font size="3" face="'Trebuchet MS', sans-serif"><span style="background-color:rgb(204,153,255)"><font color="000000"><b><span style="background-color:rgb(255,255,255)">----------------------------------------------------<br>
</span></b></font></span></font>Prof. Maria Antonia Brovelli<br>
<div><font size="3" face="'Trebuchet MS', sans-serif">Vice Rector for Como Campus and GIS Professor<br>
Politecnico di Milano</font></div>
<font size="3" face="'Trebuchet MS', sans-serif"><span style="background-color:rgb(204,153,255)"><font color="000000"><b><span style="background-color:rgb(0,255,255)"></span></b></font></span></font><font size="3" face="'Trebuchet MS', sans-serif"><br>
</font><font face="Times New Roman"><font size="3" face="'Trebuchet MS', sans-serif"><span>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"><span>ISPRS WG IV/4"<span>Collaborative crowdsourced cloud mapping (C3M)</span>";</span><span>
</span><span>OSGeo; </span><span>ICA-OSGeo-ISPRS Advisory <font face="'Trebuchet MS', sans-serif">Board</font>; NASA WorldWind Europa Challenge;
</span><span>SIFET </span></p>
</span></font></font>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"><font face="Times New Roman"><font size="3" face="'Trebuchet MS', sans-serif"><span><b><font face="'Trebuchet MS', sans-serif">Sol<font face="'Trebuchet MS', sans-serif"> Katz<font face="'Trebuchet MS', sans-serif">
<font face="'Trebuchet MS', sans-serif">Award<font face="'Trebuchet MS', sans-serif"> 2015</font></font></font></font></font></b></span></font></font><br>
</p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"> </p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"><span>Via Natta, 12/14 - 22100 COMO (ITAL<font face="'Trebuchet MS', sans-serif">Y</font>)</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"><span>Tel. +39-031-3327336 - Mob.</span><span> +39-328-0023867 -
</span><span>fax. <font color="000000">+39-031-3327321</font></span></p>
<font color="000000"></font>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"><span>e-mail1: <a href="mailto:maria.brovelli@polimi.it" tabindex="0" id="LPNoLP"></a><font color="333333"><font face="'Trebuchet MS', sans-serif">maria.brovelli@polimi.it</font></font></span></p>
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<font color="333333"><font face="'Trebuchet MS', sans-serif">prorettrice@como.polimi.it</font></font></span></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>Da:</b> Conference_dev <conference_dev-bounces@lists.osgeo.org> per conto di Cameron Shorter <cameron.shorter@gmail.com><br>
<b>Inviato:</b> mercoledì 21 settembre 2016 22.50<br>
<b>A:</b> Darrell Fuhriman; massimiliano cannata<br>
<b>Cc:</b> <conference_dev@lists.osgeo.org><br>
<b>Oggetto:</b> Re: [OSGeo-Conf] [Board] MOTION : Conference Committee - Updating Membership Policies and Process</font>
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<p>Thanks Maxi for the suggestion. I like it.<br>
</p>
<p>I agree that the board voting processes are good. I'd actually prefer to use them as written, without addition of a mention of "needing 50% of members to vote".</p>
<p>My reasons:</p>
<p>1. It retains consistency between committees. <br>
</p>
<p>2. It will still work within a weakened committee (with many inactive members)</p>
<p>Maria, Venka, others,</p>
<p>Do you have any objections to adopting board voting procedures? <br>
</p>
<br>
<div class="moz-cite-prefix">On 22/09/2016 1:48 AM, Darrell Fuhriman wrote:<br>
</div>
<blockquote type="cite">This seems perfectly reasonable to me.
<div class=""><br class="">
</div>
<div class="">d.</div>
<div class=""><br class="">
<div>
<blockquote type="cite" class="">
<div class="">On Sep 21, 2016, at 05:50, massimiliano cannata <<a href="mailto:massimiliano.cannata@gmail.com" class="">massimiliano.cannata@gmail.com</a>> wrote:</div>
<br class="Apple-interchange-newline">
<div class="">
<div dir="ltr" class="">Hi Cameron and Steven,
<div class="">as a suggestion why don't you take the well tested procedure adopted at board level [1]?</div>
<div class="">(And herein after reported for shake of semplicity...)</div>
<div class=""><br class="">
</div>
<div class="">
<h1 id="gmail-firstHeading" class="gmail-firstHeading" lang="en" style="font-weight:normal; margin:0px 0px 0.25em; overflow:visible; padding:0px; border-bottom-width:1px; border-bottom-style:solid; border-bottom-color:rgb(170,170,170); font-size:1.8em; line-height:1.3; font-family:'linux libertine',georgia,times,serif">
Board Voting Procedure</h1>
<div id="gmail-bodyContent" class="gmail-mw-body-content" style="line-height:1.6; font-size:0.875em; color:rgb(37,37,37); font-family:sans-serif">
<div id="gmail-mw-content-text" dir="ltr" class="gmail-mw-content-ltr" lang="en" style="direction:ltr">
<h2 class="" style="font-weight:normal; margin:1em 0px
0.25em; overflow:hidden; padding:0px; border-bottom-width:1px; border-bottom-style:solid; border-bottom-color:rgb(170,170,170); font-family:'linux libertine',georgia,times,serif; line-height:1.3">
<span class="gmail-mw-headline" id="gmail-Purpose">Purpose</span></h2>
<div class="" style="margin:0.5em 0px; line-height:inherit">This document explains the voting procedure for motions put forward to the OSGeo Board of Directors.</div>
<h2 class="" style="font-weight:normal; margin:1em 0px
0.25em; overflow:hidden; padding:0px; border-bottom-width:1px; border-bottom-style:solid; border-bottom-color:rgb(170,170,170); font-family:'linux libertine',georgia,times,serif; line-height:1.3">
<span class="gmail-mw-headline" id="gmail-Voting_Process">Voting Process</span></h2>
<ul class="" style="margin:0.3em 0px 0px 1.6em; padding:0px">
<li class="" style="margin-bottom:0.1em">Board voting occurs during monthly meetings, as well as a followup vote through email
</li><li class="" style="margin-bottom:0.1em">each Board member may vote “+1” to indicate support for the motion.
</li><li class="" style="margin-bottom:0.1em">each Board member may vote “-1” to veto a motion, but must provide clear reasoning and alternate approaches to resolving the problem within the two business days.
</li><li class="" style="margin-bottom:0.1em">A vote of "-0" indicates mild disagreement, but has no effect. A "0" indicates no opinion. A "+0" indicate mild support, but has no effect.
</li><li class="" style="margin-bottom:0.1em">A motion will be passed once all of the Board members place a vote, and no vetoes are received (-1).
</li><li class="" style="margin-bottom:0.1em">If a motion is vetoed, and it cannot be revised to satisfy all parties, then it can be resubmitted for an override vote, in which a majority of all Board members indicating +1 is required to pass it.
</li></ul>
</div>
</div>
</div>
<div class=""><br class="">
</div>
<div class="">Maybe you could change "A motion will be passed once all of the Board members place a vote" with "A motion will be passed once 50% of the Board members place a vote"...</div>
<div class=""><br class="">
</div>
<div class="">
<div class=""><br class="">
</div>
<div class="">Best,</div>
<div class="">Maxi</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class="">
<div class="">[1] <a href="https://wiki.osgeo.org/wiki/Board_Voting_Procedure" class="">
https://wiki.osgeo.org/wiki/Board_Voting_Procedure</a><br class="">
</div>
</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
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<div class="gmail_extra"><br class="">
<div class="gmail_quote">2016-09-21 13:58 GMT+02:00 Cameron Shorter <span dir="ltr" class="">
<<a href="mailto:cameron.shorter@gmail.com" target="_blank" class="">cameron.shorter@gmail.com</a>></span>:<br class="">
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex; border-left:1px #ccc solid; padding-left:1ex">
<div bgcolor="#FFFFFF" class="">
<p class="">Hi Maria,</p>
<p class="">I think we need to ensure that any rules we put in place will be viable under both robust and weakened committees. A simple test is "Would these guidelines work within a flagging committee?" Eg: What if 8 out of 11 of the members have become inactive
and are uncontactable? Would these guidelines still work?</p>
<p class="">Note also that committee members are volunteers and we can't "require" them to vote. We can "request" they vote, maybe even go as far as "expecting" them to vote.</p>
<p class="">I'll propose alternative text. As it stands, I think Steven's words are a better starting point to work from. (I'm aware he put a lot of time into it, and it went through a number of iterations of reviews, which is partly why I think it is well
worded).</p>
<p class="">Suggested alternative text (which includes the 50% of members voting):<br class="">
</p>
<p class=""><i class=""><span class="" style="color:rgb(37,37,37); font-family:sans-serif; font-size:14px; font-style:normal; font-weight:normal; letter-spacing:normal; text-align:left; text-indent:0px; text-transform:none; white-space:normal; word-spacing:0px; background-color:rgb(255,255,255); display:inline!important; float:none">Everyday
topics will be decided upon by an open vote of all committee members in a clearly designated separate mail thread (+1/-1) over a minimum of two business days. We will aim to ensure at least 50% of members vote. Ideally we aim for consensus falling back on
simple majority vote where necessary. The result will be clearly declared afterwards (or whatever is decided).</span></i></p>
<div class="">
<div class="h5"><br class="">
<div class="">On 21/09/2016 5:06 PM, Maria Antonia Brovelli wrote:<br class="">
</div>
</div>
</div>
<blockquote type="cite" class="">
<div class="">
<div class="h5">
<div class="">Below my first motion about voting motions </div>
<div class=""><br class="">
</div>
<div class="">*******************</div>
<div class=""><br class="">
</div>
<div class="">
<div dir="auto" class="">When a motion is presented, a quorum of 50% has to be reached in order to consider valid the vote. Reached this threshold, the majority rule is adopted.</div>
<div dir="auto" class="">If there is no majority consensus, the members who didn't vote are required to vote ( ar least one of them). In case of parity, the motion is discussed again until a convergence is found. </div>
<div dir="auto" class=""><br class="">
</div>
<div dir="auto" class="">
<div class=""><font class="" face="HelveticaNeue"><br class="">
</font></div>
<div class=""><font class="" face="HelveticaNeue" style="font-size:13.001pt">If anyone has more comments or suggestions that they wish to make please get them by 18.00 GMT on 22nd September. Voting the motion will be open then and up to 25 September 18 pm.</font></div>
<div class=""><font class="" face="HelveticaNeue" style="font-size:13.001pt"><br class="">
</font></div>
<div class=""><font class="" face="HelveticaNeue" style="font-size:13.001pt">*****************</font></div>
<div class=""><font class="" face="HelveticaNeue" style="font-size:13.001pt"><br class="">
</font></div>
<div class=""><font class="" face="HelveticaNeue"><span class="" style="font-size:17.3347px">Cheers</span></font></div>
<div class=""><font class="" face="HelveticaNeue"><span class="" style="font-size:17.3347px">Maria </span></font></div>
</div>
</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class="">
<div class="" style="font-size:85%; color:#575757">Sent from my Samsung device</div>
</div>
<br class="">
<br class="">
-------- Original message --------<br class="">
From: Steven Feldman <a href="mailto:shfeldman@gmail.com" target="_blank" class="">
<shfeldman@gmail.com></a> <br class="">
Date: 20/09/2016 20:25 (GMT+01:00) <br class="">
To: Maria Antonia Brovelli <a href="mailto:maria.brovelli@polimi.it" target="_blank" class="">
<maria.brovelli@polimi.it></a> <br class="">
Cc: conference <a href="mailto:conference_dev@lists.osgeo.org" target="_blank" class="">
<conference_dev@lists.osgeo.<wbr class="">org></a> <br class="">
Subject: Re: [OSGeo-Conf] [Board] MOTION : Conference Committee - Updating Membership Policies and Process
<br class="">
<br class="">
<div class="">Thanks Maria
<div class=""><br class="">
</div>
<div class="">I support a >50% must vote and the majority of the voters to decide. Did you mean to not have a veto in CC voting? <br class="">
<div class=""><br class="">
</div>
<div class="">Can you redraft the motion and post the new motion as a new thread for people to comment on with a cutoff when voting starts<br class="">
<div class=""><span class="" style="border-collapse:separate; line-height:normal; border-spacing:0px">______<br class="">
Steven<br class="">
<br class="">
</span></div>
<br class="">
<div class="">
<blockquote type="cite" class="">
<div class="">On 20 Sep 2016, at 19:12, Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank" class="">maria.brovelli@polimi.it</a>> wrote:</div>
<br class="">
<div class="">
<div class="" style="word-wrap:break-word">
<div class="">If we are speaking about less than one vote per month, probably it is not so hard for at least the half of the people to vote. </div>
<div class=""><br class="">
</div>
<div class="">I propose again formally: quorum at 50% and majority for the acceptance of the motion.</div>
<div class=""><br class="">
</div>
<div class="">Many thanks for everything.</div>
<div class="">Maria </div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class="">
<div class="" style="font-size:85%; color:#575757">Sent from my Samsung device</div>
</div>
<br class="">
<br class="">
-------- Original message --------<br class="">
From: Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank" class="">shfeldman@gmail.com</a>>
<br class="">
Date: 20/09/2016 11:51 (GMT+01:00) <br class="">
To: Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank" class="">maria.brovelli@polimi.it</a>>
<br class="">
Cc: conference <<a href="mailto:conference_dev@lists.osgeo.org" target="_blank" class="">conference_dev@lists.osgeo.<wbr class="">org</a>>
<br class="">
Subject: Re: [OSGeo-Conf] [Board] MOTION : Conference Committee - Updating Membership Policies and Process
<br class="">
<br class="">
<div class="">Maria
<div class=""><br class="">
</div>
<div class="">There are very few votes in the CC, I am not sure of the exact number but I would guess that it is less than 10 per year.</div>
<div class=""><br class="">
</div>
<div class="">The votes that I recall in the last year have been to appoint you and Till as members of the committee, to appoint me as chairman and the votes for the 2 stages of the 2017 RfP process. Perhaps someone else can correct me?</div>
<div class=""><br class="">
</div>
<div class="">I am going to back out of this discussion until others to propose an alternative if they wish. <br class="">
<div class=""><span class="" style="border-collapse:separate; font-family:Helvetica; font-style:normal; font-weight:normal; letter-spacing:normal; line-height:normal; text-indent:0px; text-transform:none; white-space:normal; word-spacing:0px">______<br class="">
Steven<br class="">
<br class="">
</span></div>
<br class="">
<div class="">
<blockquote type="cite" class="">
<div class="">On 20 Sep 2016, at 10:32, Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank" class="">maria.brovelli@polimi.it</a>> wrote:</div>
<br class="">
<div class="">
<div dir="auto" class="">
<div class="">Dear Steven, as already said I don't agree on the voting mechanism and, as you have seen, there is not a consensus. I prefer that we before "solve" this question. </div>
<div class="">And sorry for asking you again, you who have been doing so much work for this Committee ( thanks a lot!!!): nobody answered me about how many motions were voted in the last year. I want to put myself in Cameron's clothes ( literally translated
from italian; ��probably in English you don't have this expression. In any case it is like "point of view") and understand pragmatically how much commitment was and is implied with respect to voting.</div>
<div class="">Thanks again and have a nice day</div>
<div class="">Maria </div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class=""><br class="">
</div>
<div class="">
<div class="" style="font-size:85%; color:#575757">Sent from my Samsung device</div>
</div>
<br class="">
<br class="">
-------- Original message --------<br class="">
From: Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank" class="">shfeldman@gmail.com</a>>
<br class="">
Date: 19/09/2016 23:16 (GMT+01:00) <br class="">
To: Maria Antonia Brovelli <<a href="mailto:maria.brovelli@polimi.it" target="_blank" class="">maria.brovelli@polimi.it</a>>, Venka <<a href="mailto:venka.osgeo@gmail.com" target="_blank" class="">venka.osgeo@gmail.com</a>>
<br class="">
Cc: <a href="mailto:board@lists.osgeo.org" target="_blank" class="">board@lists.osgeo.org</a>, conference <<a href="mailto:conference_dev@lists.osgeo.org" target="_blank" class="">conference_dev@lists.osgeo.<wbr class="">org</a>>, Cameron Shorter <<a href="mailto:cameron.shorter@gmail.com" target="_blank" class="">cameron.shorter@gmail.com</a>>
<br class="">
Subject: Re: [OSGeo-Conf] [Board] MOTION : Conference Committee - Updating Membership Policies and Process
<br class="">
<br class="">
<div class="">
<div class="">
<div class="" style="direction:inherit">Maria (and Venka)</div>
<div class="" style="direction:inherit"><br class="">
</div>
<div class="" style="direction:inherit">My problem is that there are now 77 mails in this thread and I am not sure whether you and Venka voted against our vetoed. If you did veto, how do the substantial majority of the committee who voted in favour find a way
to resolve?</div>
<div class="" style="direction:inherit"><br class="">
</div>
<div class="" style="direction:inherit">To me this doesn't seem a very effective way of reaching a decision on a relatively minor procedural change which apparently is not very different to the procedures in some other committees.</div>
<br class="">
Steven
<div class="">07958 924 101</div>
</div>
<div class=""><br class="">
On 19 Sep 2016, at 21:57, Cameron Shorter <<a href="mailto:cameron.shorter@gmail.com" target="_blank" class="">cameron.shorter@gmail.com</a>> wrote:<br class="">
<br class="">
</div>
<blockquote type="cite" class="">
<div class="">
<p class="">Hi Maria,</p>
<p class=""><br class="">
</p>
<p class="">What I've noticed as part of many OSGeo Committees is that after a while, some of the members become less active and less responsive, and that is ok.<br class="">
</p>
<p class=""><br class="">
</p>
<p class="">A typical person's engagement is a little like a bell curve. They start off being respectful and quite during a learning phase, then get engaged and productive, often solving a particular "itch", then involvement tapers off as the person's interest
are reprioritised. When that person becomes less active, they typically have excellent advise based on experience, worth listening too. However, because the project is not the person's primary focus they are not monitoring or voting on day-to-day project activities.<br class="">
</p>
<p class=""><br class="">
</p>
<p class="">I'm suggesting our committee guidelines should allow for this engagement pattern, allowing old hands to provide advise when they have time and when practical.<br class="">
</p>
<br class="">
<div class="">On 20/09/2016 6:36 AM, Maria Antonia Brovelli wrote:<br class="">
</div>
<blockquote type="cite" class="">
<div class="" style="font-size:12pt; background-color:rgb(255,255,255); font-family:Calibri,Arial,Helvetica,sans-serif">
<p class="">Cameron, I understand your position. Anyway I think that more people participating to a discussion and taking decision is better than few. And, again, which is the problem in voting? Once you read a motion, if it is a simple one, it is easy to answer
with 0 or +1 (it requires just a couple of seconds). If there are doubts, better to discuss it in such a way to find a larger consensus. Sorry, but I really don't see the problem.</p>
<p class="">Cheers.</p>
<p class="">Maria</p>
<p class=""><br class="">
</p>
<p class=""><br class="">
</p>
<p class=""><br class="">
</p>
<div class="">
<div class="" style="font-size:12pt; background-color:rgb(255,255,255); font-family:Calibri,Arial,Helvetica,sans-serif">
<div name="divtagdefaultwrapper" class=""><br class="">
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</p>
<font class="" face="'Trebuchet MS', sans-serif" size="3"><span class="" style="background-color:rgb(204,153,255)"><font class=""><b class=""><span class="" style="background-color:rgb(255,255,255)">------------------------------<wbr class="">----------------------<br class="">
</span></b></font></span></font>Prof. Maria Antonia Brovelli<br class="">
<div class=""><font class="" face="'Trebuchet
MS',
sans-serif" size="3">Vice Rector for Como Campus and GIS Professor<br class="">
Politecnico di Milano</font></div>
<font class="" face="'Trebuchet MS', sans-serif" size="3"><span class="" style="background-color:rgb(204,153,255)"><font class=""><b class=""><span class="" style="background-color:rgb(0,255,255)"></span></b></font></span></font><font class="" face="'Trebuchet
MS',
sans-serif" size="3"><br class="">
</font><font class="" face="Times
New Roman"><font class="" face="'Trebuchet
MS',
sans-serif" size="3"><span class="">
<div class="" style="margin:0cm
0cm 0pt">
<span class="">ISPRS WG IV/4"<span class="">Collaborative crowdsourced cloud mapping (C3M)</span>";</span><span class="">
</span><span class="">OSGeo; </span><span class="">ICA-OSGeo-ISPRS Advisory <font class="" face="'Trebuchet
MS',
sans-serif">Board</font>; NASA
WorldWind Europa Challenge; </span><span class="">SIFET </span></div>
</span></font></font>
<div class="" style="margin:0cm
0cm 0pt">
<font class="" face="Times
New Roman"><font class="" face="'Trebuchet
MS',
sans-serif" size="3"><span class=""><b class=""><font class="" face="'Trebuchet
MS',
sans-serif">Sol<font class="" face="'Trebuchet
MS',
sans-serif">
Katz<font class="" face="'Trebuchet
MS',
sans-serif">
<font class="" face="'Trebuchet
MS',
sans-serif">
Award<font class="" face="'Trebuchet
MS',
sans-serif"> 2015</font></font></font></font></font></b></span></font></font><br class="">
</div>
<p class="MsoNormal" style="margin:0cm 0cm 0pt"> </p>
<div class="" style="margin:0cm
0cm 0pt">
<span class="">Via Natta, 12/14 - 22100 COMO (ITAL<font class="" face="'Trebuchet
MS',
sans-serif">Y</font>)</span></div>
<div class="" style="margin:0cm
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<span class="">Tel. +39-031-3327336 - Mob.</span><span class=""> +39-328-0023867 -
</span><span class="">fax. <font class="">+39-031-3327321</font></span></div>
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<span class="">e-mail1: <font class="" color="333333"><font class="" face="'Trebuchet
MS',
sans-serif"><a href="mailto:maria.brovelli@polimi.it" target="_blank" class="">maria.brovelli@<wbr class="">polimi.it</a></font></font></span></div>
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<span class=""><a class="">e-mail2</a>:</span><span class=""> <font class="" color="333333">
<font class="" face="'Trebuchet
MS',
sans-serif"><a href="mailto:prorettrice@como.polimi.it" target="_blank" class="">prorettrice@como.polimi.it</a></font></font></span></div>
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<pre cols="72" class="">--
Cameron Shorter
M +61 419 142 254</pre>
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<div class="gmail_signature">-- Dr. Eng. Massimiliano Cannata Responsabile Area Geomatica Istituto Scienze della Terra Scuola Universitaria Professionale della Svizzera Italiana Via Trevano, c.p. 72 CH-6952 Canobbio-Lugano Tel: +41 (0)58 666 62 14 Fax +41 (0)58
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<pre class="moz-signature" cols="72">--
Cameron Shorter
M +61 419 142 254</pre>
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