<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div dir="auto" style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">The voting for the amendment has closed.<div class=""><br class=""></div><div class="">The votes are:</div><div class="">+1 = 5 (Maria, Venka, David D, Darrel & Sanghee)</div><div class="">+0 = 1 (Cameron)</div><div class="">-1 = 1 (Steven but not a veto)</div><div class="">No vote received = 9 others</div><div class=""><br class=""></div><div class="">There is an irony to this result. If we apply the amended voting rules that were being voted upon the motion would have failed to reach a quorum. Had we used the Committee Guidelines that the amendment seeks to replace this amendment would have been passed.</div><div class=""><br class=""></div><div class="">Perhaps those proposing the amendment would like to suggest how we should proceed? I fear that we are in danger of succumbing to voter fatigue if we extend this vote and nag those who have less interest to vote (perhaps some committee members are mainly interested in helping with the annual selection of a FOSS4G than they are in the minutiae of committee policies and procedures).</div><div class=""><br class=""></div><div class="">In an endeavour to reach consensus and move on from this topic I suggest that we adopt the amendment (with an additional clause that allows the committee chair to use his discretion where the quorum has not been reached but there is a strong majority of those voting in favour and no veto) to avoid us getting stuck in this situation in the future.</div><div class=""><br class=""></div><div class="">I have redrafted the original motion to include the amendment that Maria proposed (I have included the full wording from the Board Voting section of the wiki amended as necessary). Could Maria and Venka confirm that they are in agreement with this course of action and with the amended text below.</div><div class=""><br class=""></div><div class="">Maria (and I believe Venka) had suggested 4 additional amendments to the original motion. Can you advise whether you wish to progress those amendments or whether you are content with the motion as currently amended?</div><div class=""><br class=""></div><div class="">I apologise to everyone on the list for the extent to which this topic has clogged your mail boxes, I had not expected the proposal to prompt so much comment. </div><div class=""><br class=""></div><div class="">Cheers</div><div class=""><br class=""></div><div class="">______<br class="">Steven</div><div class=""><br class=""></div><div class="">AMENDED MOTION</div><div class=""><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">================</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class=""><br class=""></span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class=""><br class=""></span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">Goals</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">=====</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">The conference committee have the responsibility to run the selection process and voting for the global FOSS4G, to vote on other proposals submitted to the committee and to advise the board on other matters relating to FOSS4G events.</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">Role of the Committee and the broader community on the Conference_Dev list</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">============================================================</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">1) Voting Procedure</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class=""><ol class=""><li style="margin-bottom: 0.1em;" class=""><span style="color: rgb(0, 0, 0); font-family: Helvetica;" class="">Motions will be decided upon by an open vote of all Committee members in a clearly designated separate mail thread (+1/-1) over a minimum of two business days</span></li><li style="margin-bottom: 0.1em;" class="">each Committee member may vote “+1” to indicate support for a motion.</li><li style="margin-bottom: 0.1em;" class="">each Committee member may vote “-1” to veto a motion, but must provide clear reasoning and alternate approaches to resolving the problem within the two business days.</li><li style="margin-bottom: 0.1em;" class="">A vote of "-0" indicates mild disagreement, but has no effect. A "0" indicates no opinion, but has no effect. A "+0" indicate mild support, but has no effect.</li><li style="margin-bottom: 0.1em;" class="">A motion will be passed once the voting period has ended if a quorum of at least 50% of the committee members place a vote, and no vetoes are received (-1).</li><li style="margin-bottom: 0.1em;" class="">In the event that a quorum (50% of members) has not been reached, the chair may use its discretion to either extend the voting period or declare the motion passed if other than the quorum it has met the requirements of 5 above</li><li style="margin-bottom: 0.1em;" class="">If a motion is vetoed, and it cannot be revised to satisfy all parties, then it can be resubmitted for an override vote, which will be decided by a majority of voting members indicating +1 (i.e no veto) to pass it (subject to a minimum of 50% voting).</li></ol></span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">2) Election of the conference committee is by secret vote and restricted to the remaining conference committee members and board members who are not members of the conference committee.</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">3) FOSS4G Selection - All Letters of Intent and subsequent proposals will be posted to the list for open comment by all participants. The selection of the winning proposal is by secret vote of conference committee members only. Any committee member who has a potential conflict of interest is expected to withdraw from vote. In the event of a disagreement the committee chair will decide.</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">Votes in 2 and 3 are to an online voting service or by email to an independent teller appointed by CC Chair</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">Conference Committee membership policy and process</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">==========================================</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">1) The conference committee aims to retain up to 11 active members, preferably an odd number</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">2) The committee aims for half of these members to be chairs (or vice chairs) of the most recent FOSS4G global events. The chair of the most recent FOSS4G event will automatically be invited to become a member</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">3) The remaining membership is open, ideally attracting people from earlier past chairs or active LOC members from past Global, Regional FOSS4G or related conferences</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">4) Each year (after FOSS4G) the 3 committee members should stand down:</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">a) The longest standing past FOSS4G chair</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">b) The longest standing 2 committee members remaining</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">5) Each year, prior to putting out the Global FOSS4G RfP, the old committee should vote for their replacement committee, using the above criteria as voting guidelines. OSGeo Board members who are not on the conference committee will also be invited to vote.</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">6) Past committee members including those who have stood down due to length of service may stand for re-election</span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><span style="font-kerning: none" class="">7) Votes will be secret either using an online voting system or by email to a designated teller who is not a voter. The mechanism will be selected by the committee chair.</span></div></div><div class=""><div class=""><span class="Apple-style-span" style="border-collapse: separate; font-variant-ligatures: normal; font-variant-position: normal; font-variant-numeric: normal; font-variant-alternates: normal; font-variant-east-asian: normal; line-height: normal; border-spacing: 0px;"><br class=""></span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial; min-height: 14px;" class=""><span style="font-kerning: none" class=""></span><br class=""></div><div style="margin: 0px; line-height: normal; -webkit-text-stroke-color: rgb(0, 0, 0); -webkit-text-stroke-width: initial;" class=""><br class=""></div></div></div></body></html>