<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><div>Reminder that the question period closes on 2016-12-04 (Sunday)<br><br>Steven<div>07958 924 101</div></div><div><br>On 30 Nov 2016, at 09:54, Jonathan Moules <<a href="mailto:jonathan-lists@lightpear.com">jonathan-lists@lightpear.com</a>> wrote:<br><br></div><blockquote type="cite"><div>
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- "I would also question whether it might be time to stop printing a
massive program book that is hardly read and to do more online -
perhaps just a simple programme schedule that enables delegates to
plan their days."<br>
<br>
Agreed. One potential suggestion is not printing workshops (and
other pre-main-conference stuff) in the program. A few reasons:<br>
- If the workshops are before the conference, then by the time most
attendees get the program, it will be too late anyway.<br>
- I believe workshops are meant to be booked in advance and are
usually mostly booked out, so even for workshop attendees it won't
be any use (assuming you give it out during the workshops).<br>
- It's a poor use of paper (money).<br>
- It's more weight for delegates to carry around, and flip through
trying to find what they're looking for.<br>
<br>
Cheers,<br>
Jonathan<br>
<br>
<div class="moz-cite-prefix">On 28/11/2016 13:17, Steven Feldman
wrote:<br>
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Some thoughts and suggestions from me.
<div class=""><br class="">
</div>
<div class="">I am a little concerned that your margins are quite
low (although I like your 15% contingency). Some comments on
your budget
<div class="">
<ul class="MailOutline">
<li class="">I suspect you may have a higher proportion of
local delegates - whilst your $100 price is admirable, you
make a substantial loss per delegate. Perhaps consider
increasing local price slightly</li>
<li class="">I would be surprised if you got more than 300
delegates from Europe and NA - this may mean that your
overall attendance is lower than 500 (450 paid)</li>
<li class="">Are the workshop prices $75/100 for 1 or 2
days?</li>
<li class="">You might want to consider slightly higher
rates for your sponsorship tiers e.g.. Platinum $20k, Gold
$10k etc - or even a little higher. You could offer a
25%-50% discount to local organisations. </li>
<ul class="">
<li class="">Most sponsors will want to generously support
a FOSS4G in Africa and I would hope that they will dig
deep to make the event successful.</li>
<li class="">I think/hope that you will get quite a bit
more sponsorship which will ease the budget</li>
</ul>
<li class="">The marketing expenses look high to me (even at
European rates). </li>
<ul class="">
<li class="">You should look to drive them down and
consider eliminating or greatly reducing paid
advertising. </li>
<li class="">I would also question whether it might be
time to stop printing a massive program book that is
hardly read and to do more online - perhaps just a
simple programme schedule that enables delegates to plan
their days.</li>
</ul>
<li class="">Are you sure that the costs from the PCO/Venue
include recording and streaming all tracks? This has
become an important part of a FOSS4G and we want to reach
the people who cannot travel to Dar.</li>
<ul class="">
<li class="">The PCO fee looks high but might not be if it
includes the costs of recording/streaming</li>
</ul>
<li class="">The wifi cost seems high, can you explain how
this was calculated? Are there any alternatives?</li>
<li class="">The $150 cost of the closing party is quite
high (particularly as pope will have to pay for a hotel as
well) and is unlikely to be affordable for people on a low
budget (i.e. those availing themselves of the concession
for ‘locals’).</li>
<ul class="">
<li class="">Is there a lower cost alternative?</li>
<li class="">Do the numbers work if you only get 50
people?</li>
<li class="">Does the cost of travel limit attendance at
the codesprints?</li>
</ul>
</ul>
<div class=""><br class="">
</div>
<div class="">I would encourage you to run through a ‘worst
case’ budget which is based on lower attendance from outside
of the region and overall. See what compromises you need to
make on expenditure to balance your books. Hopefully it will
be completely unnecessary but it is best to be prepared for
the worst rather than having to react if bookings or
sponsorship fall below target.</div>
<div class=""><br class="">
</div>
<div class="">What organisation will be contracting with the
PCO and venue? Or does the PCO contract with the LOC and
then book the venue etc?</div>
<div class=""><br class="">
</div>
<div class="">This sounds like a list of tough questions, so I
want to add that I am confident that you and your team will
be able to adapt to whatever comes up and that in my opinion
(as a committee member not as chair) a FOSS4G in Dar in 2018
is enormously exciting for the whole OSGeo Community.</div>
<div class=""><br class="">
</div>
<div class="">#mtfbwy</div>
<div class="">
<span class="Apple-style-span" style="border-collapse:
separate; font-variant-ligatures: normal;
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normal; font-variant-alternates: normal;
font-variant-east-asian: normal; line-height: normal;
border-spacing: 0px;">______<br class="">
Steven<br class="">
<br class="">
</span>
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<blockquote type="cite" class="">
<div class="">On 25 Nov 2016, at 00:20, Mark Iliffe <<a moz-do-not-send="true" href="mailto:markiliffe@gmail.com" class=""></a><a class="moz-txt-link-abbreviated" href="mailto:markiliffe@gmail.com">markiliffe@gmail.com</a>>
wrote:</div>
<br class="Apple-interchange-newline">
<div class="">
<div class="">Habari FOSS4G Conference Selection
Committee, <br class="">
<br class="">
Please find attached our proposal and budget for
FOSS4G 2018 in Dar es Salaam. On behalf of our Dar LOC
we wish you all the best in making your decision. We
are at your disposal for any questions or queries that
may arise. We are looking forward to this question
period and welcome the opportunity to demonstrate our
viability for the 2018 FOSS4G in Dar es Salaam.<br class="">
<br class="">
Mark Iliffe and Msilikale Msilanga<br class="">
Co-Chairs, Dar es Salaam FOSS4G 2018 Exploratory LOC <br class="">
<br class="">
<span id="cid:519CDF0C-E6A9-4AB1-9BEB-1F31A8258618"><FOSS4G
2018 Dar Proposal.pdf></span><span id="cid:842889CC-8CBC-4C7D-A592-01979E5E7289"><dar-foss4g2018-conference-budget.ods></span>_______________________________________________<br class="">
Conference_dev mailing list<br class="">
<a moz-do-not-send="true" href="mailto:Conference_dev@lists.osgeo.org" class="">Conference_dev@lists.osgeo.org</a><br class="">
<a class="moz-txt-link-freetext" href="http://lists.osgeo.org/mailman/listinfo/conference_dev">http://lists.osgeo.org/mailman/listinfo/conference_dev</a></div>
</div>
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