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<div class="moz-cite-prefix">+1<br>
<br>
On 29/01/2017 22:00, Cameron Shorter wrote:<br>
</div>
<blockquote
cite="mid:ca2f7081-efbc-f100-2189-62cf813f98f6@gmail.com"
type="cite">
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<p>As per below, could all the conference committee members please
vote to approved revised text for conference committee text:<br>
</p>
<p><a moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter">https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter</a><br>
</p>
<div class="moz-cite-prefix">
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<meta charset="utf-8">
<h1 style="color: black; background: none rgb(255, 255, 255);
font-weight: normal; margin: 0px 0px 0.25em; overflow: hidden;
padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
font-size: 1.8em; font-family: "Linux Libertine",
Georgia, Times, serif; line-height: 1.3; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
letter-spacing: normal; orphans: 2; text-align: start;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
class="mw-headline"
id="Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter">Motion
3: adjusted based on feedback by Cameron Shorter</span></h1>
<h2 style="color: black; background: none rgb(255, 255, 255);
font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
font-size: 1.5em; font-family: "Linux Libertine",
Georgia, Times, serif; line-height: 1.3; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
letter-spacing: normal; orphans: 2; text-align: start;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
class="mw-headline" id="Decisions">Decisions</span></h2>
<ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
list-style-image: none; color: rgb(37, 37, 37); font-family:
sans-serif; font-size: 14px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; orphans: 2;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">
<li style="margin-bottom: 0.1em;">Anyone may contribute to
conference committee discussions. All votes will be noted,
but only conference committee member votes count toward
decisions.</li>
<li style="margin-bottom: 0.1em;">Voting will use convention
of:
<ul style="list-style-type: disc; margin: 0.3em 0px 0px
1.6em; padding: 0px; list-style-image:
url("data:image/svg+xml,%3C%3Fxml%20version%3D%221.0%22%20encoding%3D%22UTF-8%22%3F%3E%0A%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20version%3D%221.1%22%20width%3D%225%22%20height%3D%2213%22%3E%0A%3Ccircle%20cx%3D%222.5%22%20cy%3D%229.5%22%20r%3D%222.5%22%20fill%3D%22%2300528c%22%2F%3E%0A%3C%2Fsvg%3E%0A");">
<li style="margin-bottom: 0.1em;">+1 : For</li>
<li style="margin-bottom: 0.1em;">+0: Mildly for</li>
<li style="margin-bottom: 0.1em;">0: Indifferent</li>
<li style="margin-bottom: 0.1em;">-0: Mildly against</li>
<li style="margin-bottom: 0.1em;">-1 : Strongly against.
This is expected to be accompanied by a reason and
alternative proposal.</li>
</ul>
</li>
<li style="margin-bottom: 0.1em;">Everyday topics will be
decided by an open vote of all members in a clearly
designated separate mail thread over a minimum of 2 business
days with a minimum participation of 3 votes.</li>
<li style="margin-bottom: 0.1em;">For major decisions, such as
conference venue selection, a minimum of one week shall be
allocated to try and ensure at least 50% voter
participation.</li>
<li style="margin-bottom: 0.1em;">The committee aims for
consensus, and will specifically attempt to address all -1
votes, but will revert to a majority vote where necessary.</li>
<li style="margin-bottom: 0.1em;">The result will be clearly
declared afterwards.</li>
<li style="margin-bottom: 0.1em;">Secret voting, when
required, will use an online voting service or use an email
to an independent teller appointed by CC Chair.</li>
</ol>
<h2 style="color: black; background: none rgb(255, 255, 255);
font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
font-size: 1.5em; font-family: "Linux Libertine",
Georgia, Times, serif; line-height: 1.3; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
letter-spacing: normal; orphans: 2; text-align: start;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
class="mw-headline" id="FOSS4G_Selection">FOSS4G Selection</span></h2>
<ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
list-style-image: none; color: rgb(37, 37, 37); font-family:
sans-serif; font-size: 14px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; orphans: 2;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">
<li style="margin-bottom: 0.1em;">All Letters of Intent and
subsequent proposals will be posted to the list for open
comment by all.</li>
<li style="margin-bottom: 0.1em;">The selection of the winning
proposal is by secret vote of conference committee members.</li>
<li style="margin-bottom: 0.1em;">The OSGeo Board will be
requested to ratify the conference committee’s
recommendation.</li>
<li style="margin-bottom: 0.1em;">Any committee member who has
a potential conflict of interest is expected to withdraw
from voting. A member of the committee who is part of a
bidding team, intends to become part of the LOC or is
employed by a company playing an active part in a bid should
exclude themselves from voting in the selection process. In
the event of a disagreement regarding a potential conflict
of interest the committee chair has the authority to make a
decision.</li>
</ol>
<h2 style="color: black; background: none rgb(255, 255, 255);
font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
font-size: 1.5em; font-family: "Linux Libertine",
Georgia, Times, serif; line-height: 1.3; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
letter-spacing: normal; orphans: 2; text-align: start;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
class="mw-headline" id="Membership">Membership</span></h2>
<ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
list-style-image: none; color: rgb(37, 37, 37); font-family:
sans-serif; font-size: 14px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; orphans: 2;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">
<li style="margin-bottom: 0.1em;">To ensure voting control for
key decisions remains with experienced people, the committee
aims for more than 50% of members to be chairs (or vice
chairs) of past FOSS4G global events. The chair of the most
recent FOSS4G event will automatically be invited to become
a member but still requires a motion and vote.</li>
<li style="margin-bottom: 0.1em;">The conference committee
aims to retain a chair or vice-chair from the 5 most recent
global FOSS4G conferences.</li>
<li style="margin-bottom: 0.1em;">The remaining membership,
less than 50% of members, is open, ideally attracting chairs
or LOC members from past Global or Regional FOSS4G or
related conferences.</li>
<li style="margin-bottom: 0.1em;">Each year, prior to
releasing the Global FOSS4G RfP, the membership list shall
be re-visited.
<ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
list-style-image: none;">
<li style="margin-bottom: 0.1em;">Existing members shall
be asked whether they wish to continue on the committee.
If a member doesn't respond, after a number of attempts
to contact them, they shall be retired.</li>
<li style="margin-bottom: 0.1em;">Interested people may be
suggested, or request to be voted onto the conference
committee.</li>
<li style="margin-bottom: 0.1em;">If less than 50% of
membership would be past global FOSS4G chair/vice
chairs, then non global FOSS4G chair/vice chair
positions shall be up for re-election.</li>
<li style="margin-bottom: 0.1em;">Election of conference
committee members is by secret vote by the existing
conference committee and board members who are not
already members of the conference committee. Voters will
vote Yes/No/Abstain for each candidate. Voters may
select "Yes" for up to the number of positions
available.</li>
</ol>
</li>
<li style="margin-bottom: 0.1em;">Votes will be secret either
using an online voting system or by email to a designated
teller who is not a voter. The mechanism will be selected by
the committee chair.</li>
</ol>
<h2 style="color: black; background: none rgb(255, 255, 255);
font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
font-size: 1.5em; font-family: "Linux Libertine",
Georgia, Times, serif; line-height: 1.3; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
letter-spacing: normal; orphans: 2; text-align: start;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
class="mw-headline" id="Votes_for_the_motion_2">Votes for
the motion</span></h2>
<ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
list-style-image: none; color: rgb(37, 37, 37); font-family:
sans-serif; font-size: 14px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; orphans: 2;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Stevenfeldman"
title="User:Stevenfeldman" style="text-decoration: none;
color: rgb(11, 0, 128); background: none;">Steven Feldman</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:EliL"
title="User:EliL" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Eli Adam</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Pmbatty"
title="User:Pmbatty" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Peter Batty</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Bitner"
title="User:Bitner" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">David Bitner</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Maria"
title="User:Maria" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Maria Brovelli</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Jachym"
title="User:Jachym" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Jachym Cepicky</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Vasile"
title="User:Vasile" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Vasile Craciunescu</a></li>
<li style="margin-bottom: 0.1em;">David Fawcett positive words</li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:GFleming"
title="User:GFleming" class="mw-redirect"
style="text-decoration: none; color: rgb(11, 0, 128);
background: none;">Gavin Fleming</a></li>
<li style="margin-bottom: 0.1em;">Darrell Fuhriman</li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Helena"
title="User:Helena" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Helena Mitasova</a></li>
<li style="margin-bottom: 0.1em;">Claude Philipona</li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Venkat"
title="User:Venkat" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Venkatesh Raghavan</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Pwramsey3"
title="User:Pwramsey3" style="text-decoration: none;
color: rgb(11, 0, 128); background: none;">Paul Ramsey</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Camerons"
title="User:Camerons" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Cameron Shorter</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Sanghee"
title="User:Sanghee" style="text-decoration: none; color:
rgb(11, 0, 128); background: none;">Sanghee Shin</a></li>
<li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/User:Till_Adams"
title="User:Till Adams" style="text-decoration: none;
color: rgb(11, 0, 128); background: none;">Till Adams</a></li>
<li style="margin-bottom: 0.1em;">Jeroen Ticheler</li>
</ol>
<br>
<br>
<br>
On 27/12/2016 1:28 PM, Cameron Shorter wrote:<br>
</div>
<blockquote
cite="mid:11d7b319-6c5a-57fc-17c5-a615ce24fb1c@gmail.com"
type="cite">Conference committee, <br>
<br>
Maria, Venka, Steven, Eli and I have revisited the proposed
conference committee processes, addressing previous concerns
from Maria and Venka. After some adjustments, we are all now
happy with the text [1]. <br>
<br>
Could all please run your eyes over this and comment on whether
you think it is ok, or whether you think there is something
extra needing to be changed. <br>
<br>
Once we have heard from the majority of the committee
(preferably all), and any comments raised have been addressed,
I'll start a motion as a separate email thread to finalise these
processes. I'll leave up to 2 weeks, till 10 Jan for people to
comment). <br>
<br>
The changes include: <br>
<br>
* There is no set number of people on the committee, just a
requirement that global FOSS4G chairs/co-chairs make up more
than 50% of the committee. <br>
<br>
* Major decisions will have a minimum of 1 week for people to
vote to try and ensure there is sufficient time for most (if not
all) committee members to vote. <br>
<br>
* A number of other minor tweaks to the text. <br>
<br>
Note: We currently have 11 global foss4g chair/co-chairs on the
conference committee. Based on proposed rules, we have space for
10 more people on the committee (totaling 21). We currently have
16 members [2] listed. <br>
<br>
Jeroen, Helena, you both recently volunteered to step down from
the committee. I'm hopeful that you might reconsider and rejoin.
<br>
<br>
[1] <a moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter">https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter</a>
<br>
<br>
[2] <a moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members">https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members</a></blockquote>
<br>
<div class="moz-cite-prefix">On 27/12/2016 1:34 PM, David William
Bitner wrote:<br>
</div>
<blockquote
cite="mid:CAEqvsZu8wyLQK0bmwGTCQgO=FbDENREvCOb7Ev0tjC+KDWYZgA@mail.gmail.com"
type="cite">
<div dir="auto">+1, I like the compromises!</div>
</blockquote>
<br>
<div class="moz-cite-prefix">On 28/12/2016 7:45 AM, Cameron
Shorter wrote:<br>
</div>
<blockquote
cite="mid:ae7fd3f2-37bb-d9fc-34e2-e2d258ab0b5a@gmail.com"
type="cite">
<p>Hi Michael,</p>
<p>That is a good suggestion. I believe the your proposed text
should go into the FOSS4G RFP document [1]. I'm not tackling
this document myself, but happy to see someone else take it
on.</p>
<p>[1] <a moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://wiki.osgeo.org/wiki/FOSS4G_2018_Bid_Process#RFP_Documents">https://wiki.osgeo.org/wiki/FOSS4G_2018_Bid_Process#RFP_Documents</a>
(source in subversion)<br>
</p>
<br>
<div class="moz-cite-prefix">On 28/12/2016 12:28 AM, Michael
Terner wrote:<br>
</div>
<blockquote
cite="mid:CAEFvZu5SZmskSrE3e7ysXWZLrkNS2WS17jQsAwPTxWWCkPg+1g@mail.gmail.com"
type="cite">
<div class="gmail_default"
style="font-family:tahoma,sans-serif">I would also like to
suggest one further minor refinement to item #1 of "FOSS4G
selection" based on the 2017 competition (as the situation
did not arise with the 2018 competition generating only one
proposal). We would respectfully suggest that the final
Proposals <u>not</u> be posted directly to the Conference
Dev list by the proposing cities, but rather to an
intermediary, who would then post them publicly after the
global deadline has passed. In the 2017 competition there
was a gap of >8 hours between when the first proposal was
submitted, and the last. And this gap provides the late
submitters an opportunity to look at the earlier submittals
before submitting. I don't suggest that anything untoward
happened in 2017, but the "public posting" process
accommodates an opportunity for this to happen and is very
easily remedied. A simple sentence added to #1 would cover
this: "Final FOSS4G proposals will be emailed by the
proposing cities to an intermediary, named by Conference
Dev, before the deadline; and the intermediary will post
them publicly the day following the deadline."</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif"><br>
</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif">Good luck with the
deliberations and voting...</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif"><br>
</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif">MT</div>
</blockquote>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Cameron Shorter
M +61 419 142 254</pre>
<br>
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</blockquote>
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