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Hi ConfComm,<br>
<br>
as you've seen in the past days, Michael from BLOC started a
discussion how to proceed with the travel grants, Jody was involved
for the board and the board accepted to take over the whole travel
grant responsibility to OSGeo. This means, we now can (and should)
setup a formal and unique procedure for ALL FOSS4G events for travel
granting. In my eyes, this is a big step forward (my thanks to
Michael to start this discussion again ;-)). <br>
<br>
My suggestion is, to give our ConfComm the mandate to have the
responsibility for approving event applications.<br>
<br>
So my call for a vote is: "Should ConfComm take over responsibility
for approving event applications" ?<br>
<br>
Please vote until 10.05.2017 24h CET<br>
<br>
Till<br>
<br>
<br>
<br>
<div class="moz-cite-prefix">Am 05.05.2017 um 08:31 schrieb Jody
Garnett:<br>
</div>
<blockquote
cite="mid:CAOhbgA=KQposibj23ZkTfrttLAyGa4p74BCF1vuyR7iAKsaTOA@mail.gmail.com"
type="cite">
<div>Excellent, so would the idea be to update the conference
committee mandate then?<br>
<br>
Or would the conference committee set this up as indicative (for
program visibility and sponsorship)? ... similar to how the
website/rebranding is being taken on as a one-off by the
marketing committee.<br>
<br>
That is a bit of a strategic question so it may require thought
/ planning.</div>
<div><br>
</div>
<div><br>
<div class="gmail_quote">
<div>On Thu, May 4, 2017 at 11:19 PM Till Adams <<a
moz-do-not-send="true" href="mailto:till.adams@fossgis.de"><a class="moz-txt-link-abbreviated" href="mailto:till.adams@fossgis.de">till.adams@fossgis.de</a></a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000"> Hi Jody,<br>
<br>
I would propose to post this responsibility to the
ConfCom. Some of the past chairs already were involved in
such kind of decisions.<br>
<br>
Till</div>
<div bgcolor="#FFFFFF" text="#000000"><br>
<br>
<br>
<div class="m_-915785415877049941moz-cite-prefix">Am
04.05.2017 um 17:07 schrieb Jody Garnett:<br>
</div>
<blockquote type="cite">Thanks Till, can you dive into
that draft document and come back here with feedback?<br>
<br>
One open question is who should take the responsibility
for approving event applications. Should the board
handle it like code sprints, is the conference committee
interested in the responsibility, do we want a new
committee with yourself as chair? Etc ...<br>
<br>
If there is a dedicated group then it would open up a
few alternate approaches to the one proposed. <br>
<div class="gmail_quote">
<div>On Wed, May 3, 2017 at 11:32 PM Till Adams <<a
moz-do-not-send="true"
class="m_-915785415877049941moz-txt-link-abbreviated"
href="mailto:till.adams@fossgis.de"
target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:till.adams@fossgis.de">till.adams@fossgis.de</a></a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000"> I raise my
hand as volunteer.</div>
<div bgcolor="#FFFFFF" text="#000000"><br>
<br>
Till</div>
<div bgcolor="#FFFFFF" text="#000000"><br>
<br>
<br>
<div
class="m_-915785415877049941m_-8063637963106751274moz-cite-prefix">Am
03.05.2017 um 18:10 schrieb Jody Garnett:<br>
</div>
<blockquote type="cite">
<div>We covered this in last months board
meeting, so far we need volunteers willing to
take part.
<div><br>
</div>
<div>You many not be specifically happy with
the direction thus far (travel grant fund
available to all osgeo events, focused on
diversity, event organizers apply similar to
code sprints).</div>
<div><br>
</div>
<div>I have draft I am working on based on
discussion thus far (using code sprint
guidelines as a starting point).</div>
<div><br>
<div class="gmail_chip gmail_drive_chip"
style="width:396px;height:18px;max-height:18px;background-color:#f5f5f5;padding:5px;color:#222;font-family:arial;font-style:normal;font-weight:bold;font-size:13px;border:1px
solid #ddd;line-height:1"><a
moz-do-not-send="true"
href="https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web"
style="display:inline-block;overflow:hidden;text-overflow:ellipsis;white-space:nowrap;text-decoration:none;padding:1px
0px;border:none;width:100%"
target="_blank"><img
moz-do-not-send="true"
style="vertical-align:bottom;border:none"
src="https://drive-thirdparty.googleusercontent.com/16/type/application/vnd.google-apps.document"> <span
style="color:#15c;text-decoration:none;vertical-align:bottom">Travel
Grant Guidelines</span></a></div>
</div>
</div>
<div class="gmail_extra"><br clear="all">
<div>
<div
class="m_-915785415877049941m_-8063637963106751274gmail_signature"
data-smartmail="gmail_signature">
<div>
<div>
<div>
<div>--</div>
<div>Jody Garnett</div>
</div>
</div>
</div>
</div>
</div>
<br>
<div class="gmail_quote">On 3 May 2017 at
07:59, Steven Feldman <span><<a
moz-do-not-send="true"
href="mailto:shfeldman@gmail.com"
target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:shfeldman@gmail.com">shfeldman@gmail.com</a></a>></span>
wrote:<br>
<blockquote class="gmail_quote"
style="margin:0 0 0 .8ex;border-left:1px
#ccc solid;padding-left:1ex">
<div style="word-wrap:break-word">I fully
support Michael’s request.
<div><br>
</div>
<div>It is time for OSGeo to establish a
transparent policy on travel grants,
to fund them and most importantly to
administer them<br>
<div> <span
class="m_-915785415877049941m_-8063637963106751274m_8596095979932083045Apple-style-span"
style="border-collapse:separate;color:rgb(0,0,0);font-family:Helvetica;font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:-webkit-auto;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<br>
Steven<br>
<br>
</span> </div>
<br>
<div>
<blockquote type="cite">
<div>
<div
class="m_-915785415877049941m_-8063637963106751274h5">
<div>On 3 May 2017, at 13:56,
Till Adams <<a
moz-do-not-send="true"
class="m_-915785415877049941m_-8063637963106751274moz-txt-link-abbreviated"
href="mailto:till.adams@fossgis.de" target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:till.adams@fossgis.de">till.adams@fossgis.de</a></a>>
wrote:</div>
<br
class="m_-915785415877049941m_-8063637963106751274m_8596095979932083045Apple-interchange-newline">
</div>
</div>
<div>
<div>
<div
class="m_-915785415877049941m_-8063637963106751274h5">
<div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif">As you all can see we've been very
busy assembling our
program (<a
moz-do-not-send="true"
href="http://2017.foss4g.org/accepted-presentations/" target="_blank">225
accepted talks</a>,
out of 423 submitted)
and rounding out the
sponsorship for the
conference (<a
moz-do-not-send="true"
href="http://2017.foss4g.org/sponsor/" target="_blank">>$200k of
commitments</a>). And
now, with 2 weeks to go
before the Early Bird
expires, registration is
starting to pickup with
~200 registrations
processed.</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif"><br>
</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif">And, with registration on people's
minds we have started to
get the inevitable
requests for financial
support (e.g., and
accepted speaker who's
company cannot pay;
graduate students
looking for support;
etc.) and we expect
those requests to
continue. The Boston LOC
(BLOC) would dearly like
to have a "Travel Grant
Program", but as was
pointed out in earlier
threads (I believe by
both Steven Feldman and
Jody Garnett) it is
difficult for the host
LOC to run such a
program. For instance:</div>
<div class="gmail_default">
<ol>
<li><font
face="tahoma,
sans-serif">We do
not yet know our
financial
condition. With
registrations
being notoriously
late, we won't
know if/how much
$'s are available
for such a program
for some time.</font></li>
<li><font
face="tahoma,
sans-serif">Administering such
a program takes
time, and our
primary focus is
on producing the
conference and the
workshops.</font></li>
<li><font
face="tahoma,
sans-serif">Decisions
on criteria for
choosing
recipients and the
amount of
individual grants
can be delicate
and the
criteria/objectives
may differ between
the BLOC and OSGeo</font></li>
</ol>
<div><font face="tahoma,
sans-serif">As such,<b>
the BLOC would
like to make a
formal request
that OSGeo
establish and
administer a
travel grant
program for the
Boston 2017 event</b>.
We would gladly
collaborate and help
advertise the
program (e.g., on
our website and
through referrals),
but we would concur
that this program
should be
established and
funded by OSGeo. We
have high hopes that
the proceeds from
Boston will
reimburse OSGeo's
investment in
subsidizing
attendance from
certain communities.
And, we too will be
looking to offer
other opportunities
for financial
support through our
volunteer program,
and potentially a
"need-based"
registration
discount (if our
Early Bird
registrations give
us increased
confidence in our
financial success).</font></div>
<div><font face="tahoma,
sans-serif"><br>
</font></div>
<div><font face="tahoma,
sans-serif">Thank
you in advance for
considering this
request. Please let
us know if you have
any questions.</font></div>
<div><font face="tahoma,
sans-serif"><br>
</font></div>
<div><font face="tahoma,
sans-serif">Sincerely,
MT & the BLOC</font></div>
</div>
<div>-- <br>
</div>
<div
class="m_-915785415877049941m_-8063637963106751274m_8596095979932083045gmail_signature"
data-smartmail="gmail_signature"><span
style="font-family:arial,helvetica,sans-serif;font-size:10px"><strong>Michael Terner</strong></span><br
style="font-family:arial,helvetica,sans-serif">
<em
style="font-family:arial,helvetica,sans-serif"><span
style="font-size:10px">Executive Vice President
<div
class="gmail_default"
style="font-family:tahoma,sans-serif;display:inline"> & Chair
FOSS4G Boston
2017</div>
</span></em><br>
<span
style="font-size:9px"><span
style="font-family:arial,helvetica,sans-serif">Applied Geographics, Inc.</span><br>
<br>
<span
style="color:#009933"></span></span></div>
</div>
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</blockquote>
<br>
</div>
</blockquote>
</div>
<div>-- <br>
</div>
<div data-smartmail="gmail_signature">
<div>--
<div>Jody Garnett</div>
</div>
</div>
</blockquote>
<br>
</div>
</blockquote>
</div>
</div>
<div dir="ltr">-- <br>
</div>
<div data-smartmail="gmail_signature">
<div dir="ltr">--
<div>Jody Garnett</div>
</div>
</div>
</blockquote>
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