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<p>Dear Maria,</p>
<p>no worries, I know, that this may cause some work - maybe some
things to consider, if SLOC wins the competition...</p>
<p>(although the calculation sheet delivered should help you to to
this within some minutes ;-))<br>
</p>
<p>Till<br>
</p>
<br>
<div class="moz-cite-prefix">Am 13.12.2017 um 15:14 schrieb María
Arias de Reyna:<br>
</div>
<blockquote type="cite"
cite="mid:CAERgKeDg2kN3T7VqYKB9FP1GDP1_azgmjyoYdhkH9GTUmHbBVQ@mail.gmail.com">
<div dir="ltr">
<div>
<div>Dear Till,<br>
<br>
</div>
I passed the questions to the PCO, but I am not sure we will
be able to elaborate another budget in such a short notice. <span
id="gmail-result_box" class="gmail-" lang="en"><span
class="gmail-">The current budget already considers a
margin of error in our favor </span></span><span
id="gmail-result_box" class="gmail-" lang="en"><span
class="gmail-"><span id="gmail-result_box" class="gmail-"
lang="en"><span class="gmail-">and several costs that
are optional</span></span>, but we understand your
worries.</span></span> We are aware of your concern and,
if chosen, we will work on it. <br>
</div>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Wed, Dec 13, 2017 at 2:54 PM, Till
Adams <span dir="ltr"><<a
href="mailto:till.adams@fossgis.de" target="_blank"
moz-do-not-send="true">till.adams@fossgis.de</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div text="#000000" bgcolor="#FFFFFF">
<p>Dear Maria,</p>
<p>thanks for your quick answers. I added two comments on
your answers into the WIKI. If possible, you might find
some time to work on these as well.. ?</p>
<span class="HOEnZb"><font color="#888888">
<p>Till<br>
</p>
</font></span>
<div>
<div class="h5">
<p><br>
</p>
<p><br>
</p>
<br>
<div class="m_5758566215386320922moz-cite-prefix">Am
11.12.2017 um 19:57 schrieb María Arias de Reyna:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div>Dear Till,<br>
<br>
</div>
We have been able to compile the answers sooner as
expected. Thanks Paul, Steven and Till for the
questions! <br>
<br>
<br>
You can find your answers on the wiki too:<br>
<br>
<ul>
<li> <b>General remark: although I like the
idea to write a story around the proposal,
nevertheless, for me it seems unnecessary
difficult to find single events and approach
the structure. This maybe the cause for some
questions, you already answered in your
proposal...</b></li>
</ul>
<p>The idea to relate the Magellan and Elcano
voyage was done to transmit the importance that
the landmark of the first circumnavigation can
have to our tribes and the general feeling in
Spain. We apologize for any inconvenience on the
easy reading of the document. Please do not
hesitate to ask everything you don’t see clearly
expressed in our proposal. </p>
<ul>
<li> <b>the workshop fee of 110/160 seems
slightly high (guess we had 80/100) or is it
per day (w workshops)?</b></li>
</ul>
<p>It’s per workshop, but in our calculation, we
assume that everybody will pay 110€ (early bird)
and we are offering additional 10% discount for
people registering to two sessions. It is true
the price is higher than in previous years, but
we are providing a more complete service and a
good percentage of free fees to compensate those
who will be in disadvantage for this price
change. Opposite to previous conferences, we are
providing computers to all attendees and lunch,
so the real final price will be cheaper for
those who attend. </p>
<ul>
<li> <b>the total calculation seems a bit risky
to me (e. g. 1200 participants, 40k surplus)
- where are the levers that reduce your risk
except to increase the participation fees?</b>
</li>
</ul>
<p>As we have stated in other questions, we have
tried to be quite cautious with planning the
expenses, and our intention is to negotiate
those prices to put the costs down. We think we
can make a bigger surplus for the same number of
attendees. We think that it is safer to
calculate on higher costs and lower profits at
the beginning and then turn those numbers
around. </p>
<p>In fact, part of the risk is already calculated
on the budget as an added percentage per cost.
Profit that came from lowering the costs in the
final price will be revenue for OSGeo. </p>
<ul>
<li> <b>Does Gala Dinner mean Gala Dinner or is
it also somewhat socializing (I think this
is an important point. If x hundred people
are seperated by fixed seats on tables,
socializing is difficult (I think the Gala
Dinner of the 2010 Barcelona event is an
example for what I fear, socializing took
place in front of the door, not really
inside)</b></li>
</ul>
<p>We fully agree with your thoughts about the
need of socializing. Intentionally the gala
dinner is made in a format that allows exchange
and networking (cocktail). Although there will
be many high tables and stools or other type of
chairs, (plus some contingency tables for people
who need it), there will always be people who
have to stand. That doesn’t mean that we’ll not
enjoy very abundant and good quality food,
nicely prepared as we can expect from a Gala
Dinner. The space we have chosen it’s a perfect
venue for this kind of dinner. The idea is to
have a dynamic dinner, where people moves around
the food and beverage while socializing. </p>
<p>Please see also our previous answers regarding
the dinner. </p>
<ul>
<li> <b>In Bonn we shaped the Code Sprint
around the conference. The idea was, to give
the people the opportunity to work together,
once they are in place anyhow. Do you see a
chance for <a href="http://s.th"
target="_blank" moz-do-not-send="true">s.th</a>.
similar for 2019?</b></li>
</ul>
<p>Having a CS during the whole week is not
planned at this point, but we see no reason not
to do it. If there are enough developers
interested in a CodeSprint during the week,
there is a building just in front of the venue
we can use for having a CodeSprint during the
week. We have negotiated the use of some of its
rooms before for free for other events, as long
as it is something that contributes to the
community and has no fee entry (as it is the
case). If the building is not available during
the whole week, we can try to look for other
similar spaces close to the venue (less than 30
minutes walking) that we can use for free, as
long as the CS is useful for the community and
is free (which, again, is the case). </p>
<p>We were preparing some of the smaller rooms as
rest rooms so people can work with their laptops
if they want during the conference. And if the
weather is nice (which statistically is very
probable), working on the tables under the trees
is also a nice option for developers who want to
work. So maybe there is no need for a specific
room for the CS in a different building? If the
Conference Committee or the developers think it
is useful, we can arrange it. If for this extra
space we want to add free food, beverages or
something extra than internet, a few tables and
chairs, then we will have to rearrange the
budget to accomodate it (maybe some special
sponsor for this?). But a basic space for
working could be arranged easily for free, if
there is a need for a specific space outside the
venue, which at this point, we think it won't be
necessary as there will be space on the same
venue (although not explictly dedicated to the
CS). </p>
<ul>
<li>
<ul>
<li> <b>In chapt. 7.3. you write "We will
try for students to engage on the
codesprint so that they can learn how a
codesprint works and interact with other
developers [...]" - How will you do
this, especially if the CS is only one
day (which at least is quite enough for
the people in the projects to say hello
to each other)</b></li>
</ul>
</li>
</ul>
<p>Our base goal for students in the CodeSprint is
just to make them see how a CS works. Even if
they just sit there, see the interactions and
learn how to report/test bugs, that will be a
success from our perspective. </p>
<p>Depending on how many volunteers to mentor
those students we get (we will look for local
mentors to let OSGeo developers free to do their
tasks), we will be able to introduce those
students to more complex tasks and even maybe
make them interested enough to repeat the
experience themselves later. </p>
<p>Our “hidden” goal here is to make students
aware of FOSS4G, show them how fun it is to
collaborate and make them want to contribute
later (or even move their career paths to
FOSS4G!). </p>
<p>Of course, the idea is to interrupt as less as
possible the work of current developers during
the CodeSprint. </p>
<ul>
<li> <b>Looking at your sponsor's list: I think
it's kind of unfair only to plan to mention
the top level sponsors and let them present
in the plenum. My opinion: In the end the
day is as follows: We are a community of
small to mid-sized companies, that are often
willing to sponsor our events. If we only
give big visibility to the "big players",
none of the companies, that comes from our
own community, that actualy support our
projects will be mentioned - in relation, 8k
for Gold for a small company is much more
money, than 20k for google (e.g.). So my
question is: Are you planning to give also
small/mid-sized companies, that sponsor the
event, more visibilit</b>y?</li>
</ul>
<p>This is something we can work further to make a
very appealing sponsorship deal. We agree with
your considerations about SME’s. We will, of
course, give high visibility to all of our
sponsors, each one according to the level of
sponsorship, be it through the logo in all of
the venues banners, electronic sites, through
the programme, through our media associates,
etc. </p>
<p>It is true that diamond, platinum and gold will
have presence on the plenary sessions, but we
will allow silver and bronze to have presence in
the side tracks. This means we will allocate
some time for them to present their projects and
goals. </p>
<p>There will also be more visibility through the
Business to Business tracks. We will reach
sponsors first to check what their interests on
B2B are to try to match and make the conference
profitable for them. One of our ideas is to have
coffee-bar like sessions on one of the smaller
rooms (not one of the nine parallel track
rooms), where our sponsors can have a relaxed
meeting with some of their potential customers
or partners or whatever focus group is
interesting to them. The details of each session
will be arranged with each sponsor. This is part
of the "experimental gamification" we are trying
to introduce in FOSS4G to help people interact
with each other and make it more profitable for
companies. </p>
<p>We thank you for your comments and we’ll give
it a second thought to make it attractive for
all kind of sponsors. </p>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Mon, Dec 11, 2017 at
4:11 PM, María Arias de Reyna <span dir="ltr"><<a
href="mailto:delawen@gmail.com"
target="_blank" moz-do-not-send="true">delawen@gmail.com</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0
0 0 .8ex;border-left:1px #ccc
solid;padding-left:1ex">Hi,<br>
<br>
We already started to answer the questions
from Paul and Steven on the<br>
wiki page. Your questions will have to wait
until tomorrow.<br>
<div class="m_5758566215386320922HOEnZb">
<div class="m_5758566215386320922h5"><br>
On Mon, Dec 11, 2017 at 2:57 PM, Till
Adams <<a
href="mailto:till.adams@fossgis.de"
target="_blank" moz-do-not-send="true">till.adams@fossgis.de</a>>
wrote:<br>
> Hi BLOC & SLOC,<br>
><br>
> I've added my questions also on the
WIKI [1] [2] pages.<br>
><br>
> Please ensure to have your answers
ready at least on Friday, 15th of<br>
> December! You might put them directly
in place (which saves me a couple<br>
> of minutes in this fully packed week
;-))<br>
><br>
><br>
> Regards, Till<br>
><br>
> [1] <a
href="https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Bucharest"
rel="noreferrer" target="_blank"
moz-do-not-send="true">https://wiki.osgeo.org/wiki/FO<wbr>SS4G2019_Q%26A_Full_Proposal_<wbr>Bucharest</a><br>
><br>
> [2] <a
href="https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Sevilla"
rel="noreferrer" target="_blank"
moz-do-not-send="true">https://wiki.osgeo.org/wiki/FO<wbr>SS4G2019_Q%26A_Full_Proposal_<wbr>Sevilla</a><br>
><br>
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