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<p>Dear Maria,</p>
<p>thanks for your quick answers. I added two comments on your
answers into the WIKI. If possible, you might find some time to
work on these as well.. ?</p>
<p>Till<br>
</p>
<p><br>
</p>
<p><br>
</p>
<br>
<div class="moz-cite-prefix">Am 11.12.2017 um 19:57 schrieb María
Arias de Reyna:<br>
</div>
<blockquote type="cite"
cite="mid:CAERgKeBQW-vy2tJaJMyJLPkATWX=7FRtWMTcYmTy-BAfcxjiQg@mail.gmail.com">
<div dir="ltr">
<div>Dear Till,<br>
<br>
</div>
We have been able to compile the answers sooner as expected.
Thanks Paul, Steven and Till for the questions! <br>
<br>
<br>
You can find your answers on the wiki too:<br>
<br>
<ul>
<li> <b>General remark: although I like the idea to write a
story around the proposal, nevertheless, for me it seems
unnecessary difficult to find single events and approach
the structure. This maybe the cause for some questions,
you already answered in your proposal...</b></li>
</ul>
<p>The idea to relate the Magellan and Elcano voyage was done to
transmit the importance that the landmark of the first
circumnavigation can have to our tribes and the general
feeling in Spain. We apologize for any inconvenience on the
easy reading of the document. Please do not hesitate to ask
everything you don’t see clearly expressed in our proposal. </p>
<ul>
<li> <b>the workshop fee of 110/160 seems slightly high
(guess we had 80/100) or is it per day (w workshops)?</b></li>
</ul>
<p>It’s per workshop, but in our calculation, we assume that
everybody will pay 110€ (early bird) and we are offering
additional 10% discount for people registering to two
sessions. It is true the price is higher than in previous
years, but we are providing a more complete service and a good
percentage of free fees to compensate those who will be in
disadvantage for this price change. Opposite to previous
conferences, we are providing computers to all attendees and
lunch, so the real final price will be cheaper for those who
attend. </p>
<ul>
<li> <b>the total calculation seems a bit risky to me (e. g.
1200 participants, 40k surplus) - where are the levers
that reduce your risk except to increase the participation
fees?</b> </li>
</ul>
<p>As we have stated in other questions, we have tried to be
quite cautious with planning the expenses, and our intention
is to negotiate those prices to put the costs down. We think
we can make a bigger surplus for the same number of attendees.
We think that it is safer to calculate on higher costs and
lower profits at the beginning and then turn those numbers
around.
</p>
<p>In fact, part of the risk is already calculated on the budget
as an added percentage per cost. Profit that came from
lowering the costs in the final price will be revenue for
OSGeo.
</p>
<ul>
<li> <b>Does Gala Dinner mean Gala Dinner or is it also
somewhat socializing (I think this is an important point.
If x hundred people are seperated by fixed seats on
tables, socializing is difficult (I think the Gala Dinner
of the 2010 Barcelona event is an example for what I fear,
socializing took place in front of the door, not really
inside)</b></li>
</ul>
<p>We fully agree with your thoughts about the need of
socializing. Intentionally the gala dinner is made in a format
that allows exchange and networking (cocktail). Although there
will be many high tables and stools or other type of chairs,
(plus some contingency tables for people who need it), there
will always be people who have to stand. That doesn’t mean
that we’ll not enjoy very abundant and good quality food,
nicely prepared as we can expect from a Gala Dinner. The space
we have chosen it’s a perfect venue for this kind of dinner.
The idea is to have a dynamic dinner, where people moves
around the food and beverage while socializing.
</p>
<p>Please see also our previous answers regarding the dinner.
</p>
<ul>
<li> <b>In Bonn we shaped the Code Sprint around the
conference. The idea was, to give the people the
opportunity to work together, once they are in place
anyhow. Do you see a chance for <a href="http://s.th"
moz-do-not-send="true">s.th</a>. similar for 2019?</b></li>
</ul>
<p>Having a CS during the whole week is not planned at this
point, but we see no reason not to do it. If there are enough
developers interested in a CodeSprint during the week, there
is a building just in front of the venue we can use for having
a CodeSprint during the week. We have negotiated the use of
some of its rooms before for free for other events, as long as
it is something that contributes to the community and has no
fee entry (as it is the case). If the building is not
available during the whole week, we can try to look for other
similar spaces close to the venue (less than 30 minutes
walking) that we can use for free, as long as the CS is useful
for the community and is free (which, again, is the case).
</p>
<p>We were preparing some of the smaller rooms as rest rooms so
people can work with their laptops if they want during the
conference. And if the weather is nice (which statistically is
very probable), working on the tables under the trees is also
a nice option for developers who want to work. So maybe there
is no need for a specific room for the CS in a different
building? If the Conference Committee or the developers think
it is useful, we can arrange it. If for this extra space we
want to add free food, beverages or something extra than
internet, a few tables and chairs, then we will have to
rearrange the budget to accomodate it (maybe some special
sponsor for this?). But a basic space for working could be
arranged easily for free, if there is a need for a specific
space outside the venue, which at this point, we think it
won't be necessary as there will be space on the same venue
(although not explictly dedicated to the CS).
</p>
<ul>
<li>
<ul>
<li> <b>In chapt. 7.3. you write "We will try for
students to engage on the codesprint so that they can
learn how a codesprint works and interact with other
developers [...]" - How will you do this, especially
if the CS is only one day (which at least is quite
enough for the people in the projects to say hello to
each other)</b></li>
</ul>
</li>
</ul>
<p>Our base goal for students in the CodeSprint is just to make
them see how a CS works. Even if they just sit there, see the
interactions and learn how to report/test bugs, that will be a
success from our perspective.
</p>
<p>Depending on how many volunteers to mentor those students we
get (we will look for local mentors to let OSGeo developers
free to do their tasks), we will be able to introduce those
students to more complex tasks and even maybe make them
interested enough to repeat the experience themselves later.
</p>
<p>Our “hidden” goal here is to make students aware of FOSS4G,
show them how fun it is to collaborate and make them want to
contribute later (or even move their career paths to FOSS4G!).
</p>
<p>Of course, the idea is to interrupt as less as possible the
work of current developers during the CodeSprint.
</p>
<ul>
<li> <b>Looking at your sponsor's list: I think it's kind of
unfair only to plan to mention the top level sponsors and
let them present in the plenum. My opinion: In the end the
day is as follows: We are a community of small to
mid-sized companies, that are often willing to sponsor our
events. If we only give big visibility to the "big
players", none of the companies, that comes from our own
community, that actualy support our projects will be
mentioned - in relation, 8k for Gold for a small company
is much more money, than 20k for google (e.g.). So my
question is: Are you planning to give also small/mid-sized
companies, that sponsor the event, more visibilit</b>y?</li>
</ul>
<p>This is something we can work further to make a very
appealing sponsorship deal. We agree with your considerations
about SME’s. We will, of course, give high visibility to all
of our sponsors, each one according to the level of
sponsorship, be it through the logo in all of the venues
banners, electronic sites, through the programme, through our
media associates, etc. </p>
<p>It is true that diamond, platinum and gold will have presence
on the plenary sessions, but we will allow silver and bronze
to have presence in the side tracks. This means we will
allocate some time for them to present their projects and
goals.
</p>
<p>There will also be more visibility through the Business to
Business tracks. We will reach sponsors first to check what
their interests on B2B are to try to match and make the
conference profitable for them. One of our ideas is to have
coffee-bar like sessions on one of the smaller rooms (not one
of the nine parallel track rooms), where our sponsors can have
a relaxed meeting with some of their potential customers or
partners or whatever focus group is interesting to them. The
details of each session will be arranged with each sponsor.
This is part of the "experimental gamification" we are trying
to introduce in FOSS4G to help people interact with each other
and make it more profitable for companies.
</p>
<p>We thank you for your comments and we’ll give it a second
thought to make it attractive for all kind of sponsors.
</p>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Mon, Dec 11, 2017 at 4:11 PM, María
Arias de Reyna <span dir="ltr"><<a
href="mailto:delawen@gmail.com" target="_blank"
moz-do-not-send="true">delawen@gmail.com</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">Hi,<br>
<br>
We already started to answer the questions from Paul and
Steven on the<br>
wiki page. Your questions will have to wait until tomorrow.<br>
<div class="HOEnZb">
<div class="h5"><br>
On Mon, Dec 11, 2017 at 2:57 PM, Till Adams <<a
href="mailto:till.adams@fossgis.de"
moz-do-not-send="true">till.adams@fossgis.de</a>>
wrote:<br>
> Hi BLOC & SLOC,<br>
><br>
> I've added my questions also on the WIKI [1] [2]
pages.<br>
><br>
> Please ensure to have your answers ready at least
on Friday, 15th of<br>
> December! You might put them directly in place
(which saves me a couple<br>
> of minutes in this fully packed week ;-))<br>
><br>
><br>
> Regards, Till<br>
><br>
> [1] <a
href="https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Bucharest"
rel="noreferrer" target="_blank"
moz-do-not-send="true">https://wiki.osgeo.org/wiki/<wbr>FOSS4G2019_Q%26A_Full_<wbr>Proposal_Bucharest</a><br>
><br>
> [2] <a
href="https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Sevilla"
rel="noreferrer" target="_blank"
moz-do-not-send="true">https://wiki.osgeo.org/wiki/<wbr>FOSS4G2019_Q%26A_Full_<wbr>Proposal_Sevilla</a><br>
><br>
> ______________________________<wbr>_________________<br>
> Conference_dev mailing list<br>
> <a href="mailto:Conference_dev@lists.osgeo.org"
moz-do-not-send="true">Conference_dev@lists.osgeo.org</a><br>
> <a
href="https://lists.osgeo.org/mailman/listinfo/conference_dev"
rel="noreferrer" target="_blank"
moz-do-not-send="true">https://lists.osgeo.org/<wbr>mailman/listinfo/conference_<wbr>dev</a><br>
</div>
</div>
</blockquote>
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