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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Michael,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Thanks for the questions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">In the narrative and budget details document I didn't find any mention of a Professional Conference Organizer (PCO) which has been a component, and expense
of recent conferences. Will there be a PCO? If so, how, and at what level will they be funded?<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">The Calgary LOC has decided not to use a professional conference organizer company.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Under Section IV.V Seed Funding, there is some mention of TECTERRA providing "in-kind contributions of staff time for planning and hosting the event". Is this
the equivalent of a PCO? If so, is there an estimate of the value of this in-kind contribution (as that will help to understand level of PCO-like support that might be available)? Will TECTERRA be providing PCO-like services such as banking, registration system,
abstract collection/scoring system, support staff (e.g., registration and setup), administration of the mobile app, etc., during the event?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">TECTERRA will be providing PCO-like services including banking, registration, abstract management etc. As a government-funded non-profit TECTERRA is focused
on advancing and growing the geomatics community and has in-house experience in running events at this size. We estimate that over the organizing and operating period of the FOSS4G 2020 event TECTERRA staff would contribute: <o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Marketing Communications Manager @ 0.5 FTE<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Marketing Communications Specialist @ 0.25 FTE
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Director of Programs @ 0.10 FTE
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">CEO @ 0.10 FTE
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">CFO @ 0.10 FTE
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">This in-kind contribution is in addition to the volunteer contributions of the other members of the Calgary LOC.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Please note that neither TECTERRA nor anyone else on the Calgary Organizing Committee would be receiving payment for their work on FOSS4G 2020 from the FOSS4G
budget. Any work provided by TECTERRA staff will be paid for by TECTERRA. </span>
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I’ve also updated the wiki.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Cheers,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Jon
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> michael terner <ternergeo@gmail.com>
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<b>Sent:</b> Wednesday, December 5, 2018 3:57 PM<br>
<b>To:</b> Steven Feldman <shfeldman@gmail.com>; Conference Dev <conference_dev@lists.osgeo.org>; Jonathan Neufeld <jneufeld@tecterra.com><br>
<b>Cc:</b> Michael Terner <ternergeo@gmail.com><br>
<b>Subject:</b> Re: [OSGeo-Conf] Questions / Remarks on Calgary proposal<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:white"><i><span style="font-family:"Tahoma",sans-serif">These questions are also posted on the Wiki site...</span></i><span style="font-family:"Tahoma",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Thanks for all the hard work on your excellent and comprehensive proposal. A few questions:<o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo3">
<span style="font-family:"Tahoma",sans-serif">In the narrative and budget details document I didn't find any mention of a Professional Conference Organizer (PCO) which has been a component, and expense of recent conferences. Will there be a PCO? If so, how,
and at what level will they be funded?</span><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo3">
<span style="font-family:"Tahoma",sans-serif">Under Section IV.V Seed Funding, there is some mention of TECTERRA providing "in-kind contributions of staff time for planning and hosting the event". Is this the equivalent of a PCO? If so, is there an estimate
of the value of this in-kind contribution (as that will help to understand level of PCO-like support that might be available)? Will TECTERRA be providing PCO-like services such as banking, registration system, abstract collection/scoring system, support staff
(e.g., registration and setup), administration of the mobile app, etc., during the event?</span><o:p></o:p></li></ul>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Again, congratulations and a great and compelling proposal. Good luck...<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Tahoma",sans-serif">MT<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Mon, Nov 26, 2018 at 10:18 AM Steven Feldman <<a href="mailto:shfeldman@gmail.com">shfeldman@gmail.com</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Hi Calgary team<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks for your great proposal<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Following on from Till’s questions here are a few more from me:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
In your vision statement you say that FOOS4G will be “...a catalyst to foster the democratization of opportunity that open-sources represents for creators at every scale…” Could you explain further (particularly for people on this list for whom English is not
their first language)<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Can you confirm that although visas are not required for some countries an ETA will be required?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Can you provide clarity on whether you will be videoing and/or streaming all or some of the conference streams? Is this provided for in your budget?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Your budget has a high dependency on sponsorship, what are your contingencies if your target is not achieved?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
If you do not receive specific funding for the gala evening what will be the charge to delegates in USD?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Can you confirm that you will not be seeking any seed funding or guarantees from OSGeo?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
You appear to make very little additional profit from higher levels of attendance. Can you explain?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Is there any option to reduce the costs of catering to either reduce ticket prices or increase surplus?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Is the 50% share of surplus contribution to OSGeo negotiable?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
The co-hosting alongside Inventure$ 2020 radically changes your budget and proposal. Can you provide some more detailed info on this opportunity and clarify whether this is your preference ()and if so why you did not base your proposal around it?)<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Can you confirm that the workshop fee of US $200 ids for 2 full days of workshops. Is there an option for attendees to register for only 1 or 2 workshops individually?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Can you confirm whether you are offering a discount on delegate fees to workshop presenters?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
In your budget you have a line for printing a programme. Can you explain? (in the last 2 years we have had digital programmes)<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
You make no mention of producing a conference t-shirt or the costs, is that correct or have I missed it?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
You mention a Travel Grant Programme - is this the OSGeo TGP initiative or one that will be run independently by your LOC?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Can you confirm that any funds allocated to a TGP (your own or the OSGeo one) will be used for travel and subsistence support and that all TGP recipients will receive a free conference pass in addition (i.e the TGP funds will not be used to cover delegate passes)?<o:p></o:p></li></ol>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I’ve dropped a copy of these questions into the wiki at <a href="https://wiki.osgeo.org/wiki/FOSS4G2020_Q&A_2_Calgary" target="_blank">https://wiki.osgeo.org/wiki/FOSS4G2020_Q%26A_2_Calgary</a> - it’s probably easier for everyone reviewing
if you post your answers to the wiki rather than stretching this mail trail.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Cheers<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span class="m5174296383369572263apple-style-span"><span style="font-family:"Helvetica",sans-serif;color:black">______</span></span><span style="font-family:"Helvetica",sans-serif;color:black"><br>
<span class="m5174296383369572263apple-style-span">Steven</span></span><o:p></o:p></p>
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<p class="MsoNormal">On 26 Nov 2018, at 07:16, Till Adams <<a href="mailto:till.adams@fossgis.de" target="_blank">till.adams@fossgis.de</a>> wrote:<o:p></o:p></p>
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<p>Dear Calgary Team!<o:p></o:p></p>
<p>I open the question round on step 2 of RfP with these two questions:<o:p></o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5">
"The remaining 50% of profit will be held in-trust by TECTERRA and used as a travel grant program for Alberta-based students to travel to future international FOSS4G events (Page 40):<o:p></o:p></li></ul>
<p>In the FOSS4G cookbook [1] it is not clearly defined, how much of the revenue has to be passed back to OSGeo, but there is a not yet decided proposal that 85% of a FOSS4G surplus goes to OSGeo. The idea to hold 50% in order to setup a dedicated travel grant
programme for Alberta people for future OSGeo events only sounds little strange to me - especially as there is an official travel grant programme of OSGeo. Can you please explain your ideas behind that a bit more?
<o:p></o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo6">
Finances<o:p></o:p></li></ul>
<p>Your calculation is based between 24-30% on sponsorship - depending on scenario "LOW" or "GOAL". Even when regarding the already signed sponsorships, in any case there is a need to sign at least a sum of 150k more sponsorship-money, in order to reach a balanced
budget. Do you have an emergency plan, what happens if something unexpected may happen or what to do when missing your sponsorship goal?
<o:p></o:p></p>
<p>I also put the questions into the WIKI [2]. Please put your answers also there.<o:p></o:p></p>
<p><o:p> </o:p></p>
<p>Regards, Till<o:p></o:p></p>
<p><o:p> </o:p></p>
<p>[1] <a href="https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances" target="_blank">
https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances</a>, bullet (7) <o:p></o:p></p>
<p>[2] <a href="https://wiki.osgeo.org/wiki/FOSS4G2020_Q%26A_2_Calgary" target="_blank">
https://wiki.osgeo.org/wiki/FOSS4G2020_Q%26A_2_Calgary</a> <o:p></o:p></p>
<p><o:p> </o:p></p>
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<p>------------------------------------------------ <o:p></o:p></p>
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<p class="MsoNormal">_______________________________________________<br>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">_______________________________________________<br>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Michael Terner</span><o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:ternergeo@gmail.com" target="_blank"><span style="font-family:"Tahoma",sans-serif">ternergeo@gmail.com</span></a><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">(M) 978-631-6602</span><o:p></o:p></p>
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