<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">See comments <font color="#ff2600" class="">in line below</font><div class=""><font color="#ff2600" class=""><span style="caret-color: rgb(255, 38, 0);" class=""><br class=""></span></font></div><div class=""><span style="caret-color: rgb(255, 38, 0);" class="">Hope this helps<br class=""></span><div class="">
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<div><br class=""><blockquote type="cite" class=""><div class="">On 21 Feb 2019, at 23:28, Jody Garnett <<a href="mailto:jody.garnett@gmail.com" class="">jody.garnett@gmail.com</a>> wrote:</div><br class="Apple-interchange-newline"><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div dir="ltr" class="">I would like to setup a travel-grant-program for foss4g-na 2019, giving me a chance to try out the <a href="https://wiki.osgeo.org/wiki/FOSS4G_Travel_Grant_Programme_Cookbook" class="">cookbook</a> wiki page. For the application criteria I trust this email thread will suffice, or do you wish a wiki page setup?</div><div dir="ltr" class=""><br class=""></div><div class="">Feedback and notes:</div><div class="">- it would be helpful to have numbers (rather than bullet points) in the cook book to facilitate email discussion.</div></div></div></div></blockquote><font color="#ff2600" class=""><span style="caret-color: rgb(255, 38, 0);" class="">Changed to numbered paragraphs</span></font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class="">1. LOC will provide funding, have some sponsor interest and will promote crowdfunding.</div><div class="">- I will double back with the LOC on budget. Given dependence on sponsor/crowdfunding places a risk on assuring the conference committee LOC will "at least" match amount requested</div></div></div></div></blockquote><font color="#ff2600" class="">There is a risk and I don’t think the intention is to in any way penalise the LOC if they are unable to reach their target - the intention is to make this a joint endeavour rather than all of the funding coming from the TGP</font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class="">2. Full free conference passes will be made available to recipients.</div><div class="">- If this is a requirement, I assume you are asking LOC to restate the requirement that free conference passes are made available</div></div></div></div></blockquote><font color="#ff2600" class="">Correct - in a previous year the TGP was asked to pay the cost of the conference passes for grant recipients which reduced the effectiveness of our funds. Hence our requirement to be explicit about this</font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class="">- just to be clear this requirement takes us over the "at least" matching from point #1?</div></div></div></div></blockquote><font color="#ff2600" class="">Agreed. The objective is that LOC provides equal cash to the grant from OSGeo TGP and in addition provides conference passes for recipients</font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class="">3. Estimate the anticipated number of grants and their size</div><div class="">- some guidance needed on what is appropriate?</div><div class="">- stating the obvious, due to #2 travel grant funding is based on accommodation and travel rather than conference pass</div></div></div></div></blockquote><font color="#ff2600" class=""><b class="">Example:</b></font></div><div><font color="#ff2600" class=""><span style="caret-color: rgb(255, 38, 0);" class="">LOC decides to offer 6 grants of $500 plus 2 grants of $1,000 total cost $5,000 plus 8 free conference passes. </span></font></div><div><font color="#ff2600" class=""><span style="caret-color: rgb(255, 38, 0);" class="">LOC applies for a grant of $2,500 from OSGeo TGP<br class=""></span></font><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class="">4. Set out the broad criteria </div><div class="">- general criteria is to promote diversity, specific direction is welcome</div></div></div></div></blockquote><font color="#ff2600" class="">Choices are up to LOC. Suggestion you might want to be explicit about what diversity characteristics you wish to focus on to constrain the number of applications</font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class="">5. Team of volunteers being assembled now, existing team of 1-3 will seek assistance of CC members to jump start the selection process</div></div></div></div></blockquote><font color="#ff2600" class="">CC will support you. We have a template application form which you can copy and modify. We have a suggested methodology that you can use which saves you reinventing the wheel</font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class="">6. Accommodation options are listed on the website</div><div class="">- Not sure about the requirement to vette as safe and secure (the website lists nearby neighbourhoods for airbnb stays)</div></div></div></div></blockquote><font color="#ff2600" class="">Objective is to suggest low(wish) cost accommodation for TGP recipients which is safe and secure (I think this arose from some concerns about suggested hostels in previous years)</font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class="">7. Outline how travel grants are paid</div><div class="">- Michael had some strong guidance on what he would accept after previous years experience (I think it amounted to paying in person when they show up at the conference but we can double check)</div></div></div></div></blockquote><font color="#ff2600" class="">CC view is that grants should be paid when recipients arrive but we recognise that some people may need part of their grant up front. The choice is yours. We recommend electronic payment as we are uncomfortable with anyone having to manage large amounts of cash</font><br class=""><blockquote type="cite" class=""><div class=""><div dir="ltr" class=""><div dir="ltr" class=""><div class=""><br class=""></div><div class=""><br class=""></div><div dir="ltr" class=""><div class=""><div dir="ltr" class="gmail_signature"><div dir="ltr" class=""><div class=""><div dir="ltr" class=""><div class="">--</div><div class="">Jody Garnett</div></div></div></div></div></div></div></div></div>
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