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<p>+1 to Maria AR suggestion. (Note, I retired myself from the
committee, so my vote doesn't count.)</p>
<p>I'm a person who is interested in the process and want to be
actively involved in the committee, but I don't have the bandwidth
or interest in selecting the foss4g venue any more. <br>
</p>
<div class="moz-cite-prefix">On 6/6/19 5:28 am, michael terner
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:CAFk2e0KFHHcDOsNPCTqdD=Uq=4fzA3ZRxcJ_rQ6aJcn2kuSLSw@mail.gmail.com">
<meta http-equiv="content-type" content="text/html; charset=UTF-8">
<div dir="ltr">
<div class="gmail_default" style="font-family:tahoma,sans-serif">
<div class="gmail_default">THANKS Til for commencing the
process!</div>
<div class="gmail_default">+1 to Steven pointing out this a <i>practical
issue</i> given quorum requirements<br>
</div>
<div>+1 to the idea of committee members affirmatively stating
their intent to be an active, voting part of a given
selection process <i>before</i> the submission of proposals</div>
<div>+1 to this being an important set of issues and needed
discussion<br>
</div>
</div>
<div class="gmail_default" style="font-family:tahoma,sans-serif"><br>
</div>
<div class="gmail_default" style="font-family:tahoma,sans-serif">As
Maria AR points out, the voting process is diminished if
people don't <i>make</i> the time necessary to read the
proposals in detail. And as with the 2020 competition, it's a
significant time commitment with 3 LOIs and 2 fine proposals.
Rushing through a proposal is not fair to the submitters who
have put in huge effort in meeting our guidelines and creating
their proposals. And as several have commented, stuff happens
in everyone's lives and there may be legitimate reasons why
someone "needs to take a year off." Finally, as Maria AB
suggested, it would seem reasonable to me that if someone
can't make the time to actively participate in a voting
process for some number of consecutive years (3 years? 5?)
then that person should be encouraged to resign the committee
(or, even be removed as per a rule that the CC may adopt).
Indeed, the process of "affirmatively confirming intent to
vote" that Steven suggested creates a measurable way of
knowing if people have participated, or not.</div>
<div class="gmail_default" style="font-family:tahoma,sans-serif"><br>
</div>
<div class="gmail_default" style="font-family:tahoma,sans-serif">MT</div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Wed, Jun 5, 2019 at 12:42
PM María Arias de Reyna <<a href="mailto:delawen@gmail.com"
moz-do-not-send="true">delawen@gmail.com</a>> wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<div>Hi,</div>
<div><br>
</div>
<div>I think I missed that email :) But yes, I think it
should be best.<br>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Wed, Jun 5, 2019 at
6:01 PM Steven Feldman <<a
href="mailto:shfeldman@gmail.com" target="_blank"
moz-do-not-send="true">shfeldman@gmail.com</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid
rgb(204,204,204);padding-left:1ex">
<div>+1 to that Maria AR
<div><br>
</div>
<div>" Why not cleaning the pool of voters before, by
making them explicitly agree to participate on the
process each year? Like: all the voters have until
1st of September to accept the task of reviewing. If
they don't explicitly show interest, they will not
be part of the process (although they can ask
questions like any other osgeo member)” is just
about the same as I suggested </div>
<div>
<div>
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Steven<br>
<br>
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<blockquote type="cite">
<div>On 5 Jun 2019, at 14:50, María Arias de
Reyna <<a href="mailto:delawen@gmail.com"
target="_blank" moz-do-not-send="true">delawen@gmail.com</a>>
wrote:</div>
<br
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618Apple-interchange-newline">
<div>
<div dir="auto">Hi,
<div dir="auto"><br>
</div>
<div dir="auto">I also think this is a
problem. Choosing the foss4g venue is one
of the most relevant tasks of OSGeo
because it decides where and how the
community is going to grow that year.</div>
<div dir="auto"><br>
</div>
<div dir="auto">Having not committed people
on that decision is an issue. And I
understand someone may not have time to
review it some years, that's fine, we
cannot be 100% always. Skipping some
processes is normal. </div>
<div dir="auto"><br>
</div>
<div dir="auto">But people that can't take
the time to review it year after year
shows they are no longer interested/are
disconnected/are too busy and we should
acknowledge it and don't make them part of
the decision. I don't think pressing them
to participate is also good, this is a
hard decision and should be taken by
people who can and want to do it. </div>
<div dir="auto"><br>
</div>
<div dir="auto">Having people not voting
leads to forcing other people to vote
without really reviewing the proposals.
Because we have to get the minimum quorum
and we need votes, no matter if they
didn't have the time to review. I don't
think it is a good idea to have people
without the time to properly review the
proposals feeling forced to vote.</div>
<div dir="auto"><br>
</div>
<div dir="auto"> Why not cleaning the pool
of voters before, by making them
explicitly agree to participate on the
process each year? Like: all the voters
have until 1st of September to accept the
task of reviewing. If they don't
explicitly show interest, they will not be
part of the process (although they can ask
questions like any other osgeo member). </div>
<div dir="auto"><br>
</div>
<div dir="auto">Cheers, </div>
<div dir="auto">The other Maria. </div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">El mié., 5
jun. 2019 14:16, Maria Antonia Brovelli
<<a
href="mailto:maria.brovelli@polimi.it"
target="_blank" moz-do-not-send="true">maria.brovelli@polimi.it</a>>
escribió:<br>
</div>
<blockquote class="gmail_quote"
style="margin:0px 0px 0px
0.8ex;border-left:1px solid
rgb(204,204,204);padding-left:1ex">
<div bgcolor="#FFFFFF">
<div>Dear Till</div>
<div>If I'm the only person who believe
that this is a problem, I will survive
also with this situation. In the CC
I'm simply a member and I prefer to
put my (small) free time on something
where I have more responsabilities. </div>
<div>I remember enough well the
discussions of the past and I don't
want to find myself again in similar
not confortable situations. Thanks a
lot and go ahead as you please.</div>
<div>Best</div>
<div>Maria </div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div
id="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852composer_signature">
<div dir="auto"
style="font-size:88%;color:rgb(54,79,103)">Inviato
dal mio dispositivo Samsung</div>
</div>
<br>
<br>
-------- Messaggio originale --------<br>
Da: Till Adams <<a
href="mailto:till.adams@fossgis.de"
rel="noreferrer" target="_blank"
moz-do-not-send="true">till.adams@fossgis.de</a>>
<br>
Data: 05/06/19 13:32 (GMT+01:00) <br>
A: <a
href="mailto:conference_dev@lists.osgeo.org"
rel="noreferrer" target="_blank"
moz-do-not-send="true">conference_dev@lists.osgeo.org</a>
<br>
Oggetto: Re: [OSGeo-Conf] R: R: *early*
Preparation of RFP 2021 <br>
<br>
<div>
<p>Dear Maria,</p>
<p>I would suggest the following: We
de-couple the topic of "non-active
members" from "voters for RFP 2021".</p>
<p>For RFP 2021 I would proceed as
Steven suggested. <br>
</p>
<p>For the "non-active-members"-topic,
I would suggest, that you start a
motion in CC. If the motion is
accepted, we then can discuss - also
based on the past RFP's - who is
affected.
<br>
</p>
<p>How about that?</p>
<p>Till<br>
</p>
<p><br>
</p>
<div
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852moz-cite-prefix">Am
05.06.19 um 12:36 schrieb Maria
Antonia Brovelli:<br>
</div>
<blockquote type="cite">
<div>
<div>I believe that having a large
committee of always silent
people is useless. Better less,
but active. </div>
<div><br>
</div>
<div>After having proposed, if
people don't show up, I propose
to remove them. It could be not
the first year, we can consider
if this happens for two
following years.</div>
<div><br>
</div>
<div>I like neither removement nor
auto-removement but I don't see
the point of being in a
Committee if one person has not
time for voting once a year.</div>
<div><br>
</div>
<div>Thanks a lot!</div>
<div>Best,</div>
<div>Maria </div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div
id="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852x_composer_signature">
<div dir="auto"
style="font-size:88%;color:rgb(54,79,103)">Inviato
dal mio dispositivo Samsung</div>
</div>
<br>
<br>
-------- Messaggio originale
--------<br>
Da: Till Adams <a
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852moz-txt-link-rfc2396E"
href="mailto:adams@terrestris.de" rel="noreferrer" target="_blank"
moz-do-not-send="true">
<adams@terrestris.de></a>
<br>
Data: 05/06/19 11:51 (GMT+01:00) <br>
A: <a
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852moz-txt-link-abbreviated"
href="mailto:conference_dev@lists.osgeo.org" rel="noreferrer"
target="_blank"
moz-do-not-send="true">
conference_dev@lists.osgeo.org</a>
<br>
Oggetto: Re: [OSGeo-Conf] R:
*early* Preparation of RFP 2021 <br>
<br>
</div>
<font size="2"><span
style="font-size:11pt">
<div
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852PlainText">Maria,<br>
<br>
we can do the following (and
that is what I did last year):<br>
<br>
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~<br>
-> ask whether people will
vote on RFP<br>
<br>
[wait]<br>
<br>
-> re-ask those, who did
not reply<br>
<br>
[wait]<br>
<br>
-> propose those who do not
want to vote AND those who did
not reply, to<br>
leave the committee.<br>
<br>
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~<br>
<br>
<br>
Indeed, there are some people,
that did not vote for the past
years, but<br>
is auto-removement really what
we want to do in our
community?<br>
<br>
<br>
Till<br>
<br>
<br>
<br>
Am 05.06.19 um 11:44 schrieb
Maria Antonia Brovelli:<br>
> Dear Stefan, Till and All<br>
> I don't agree in changing
the rules of the voting. It is
the main<br>
> commitment of the CC
members. I prefere that people
who don't have time<br>
> for more than X years,
ask to be removed from the
Committee. <br>
> Best,<br>
> Maria <br>
> <br>
> <br>
> <br>
> Inviato dal mio
dispositivo Samsung<br>
> <br>
> <br>
> -------- Messaggio
originale --------<br>
> Da: Till Adams <a
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852moz-txt-link-rfc2396E"
href="mailto:adams@terrestris.de" rel="noreferrer" target="_blank"
moz-do-not-send="true">
<adams@terrestris.de></a><br>
> Data: 05/06/19 11:33
(GMT+01:00)<br>
> A: <a
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852moz-txt-link-abbreviated"
href="mailto:conference_dev@lists.osgeo.org" rel="noreferrer"
target="_blank"
moz-do-not-send="true">
conference_dev@lists.osgeo.org</a><br>
> Oggetto: Re: [OSGeo-Conf]
*early* Preparation of RFP
2021<br>
> <br>
> Dear Steven,<br>
> <br>
> thanks for correction
;-).<br>
> <br>
> I agree on shorten the
question period for stage 1.
Nothing happened in<br>
> the past days of this
period in the past RFP's as
far as I can remember.<br>
> <br>
> Regarding the voting: I
agree and wanted to ask the CC
members anyway in<br>
> advance. We can agree on
changing the votring process
in general, so<br>
> that gets part of our
rules. I will prepare a motion
towards this ;-)<br>
> <br>
> Till<br>
> <br>
> <br>
> Am 05.06.19 um 11:20
schrieb Steven Feldman:<br>
>> Great work Till,
thank you<br>
>> <br>
>> I think there was an
error in the opening line:<br>
>> <br>
>> "FOSS4G 2021 will
most likely be held in North
America.”<br>
>> <br>
>> I have changed to:<br>
>> <br>
>> "FOSS4G 2021 will
most likely be held in "Other
Regions”.”<br>
>> <br>
>> Re *timeline*: could
we bring the decision date for
Stage 1 forward to<br>
>> 14 or 15 October
(shorten the question period
if necessary) to give a<br>
>> little more time for
proposal writing?<br>
>> <br>
>> *Voting*: Last year
we had a small problem in
getting sufficient votes<br>
>> for a quorum. Should
we consider a slight change
given the size of the<br>
>> committee? <br>
>> *Suggestion*: Before
the call process commences all
committee members<br>
>> are asked to confirm
that they wish to be included
as voters for the<br>
>> call, any that do not
confirm would be considered
recused for this vote<br>
>> but would remain a
member of the committee for
future votes. That way<br>
>> the >50% votes
required for a quorum should
not be a problem.<br>
>> <br>
>> Cheers<br>
>> ______<br>
>> Steven<br>
>> <br>
>> Unusual maps in
strange places - <a
href="http://mappery.org/"
rel="noreferrer"
target="_blank"
moz-do-not-send="true">mappery.org</a>
<<a
href="http://mappery.org/"
rel="noreferrer"
target="_blank"
moz-do-not-send="true">http://mappery.org</a>><br>
>> <br>
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href="http://eepurl.com/dKStT-/" rel="noreferrer" target="_blank"
moz-do-not-send="true">http://eepurl.com/dKStT-/</a>>”<br>
>> newsletter<br>
>> <br>
>>> On 5 Jun 2019, at
08:07, Till Adams <<a
class="gmail-m_-8502291753717874875gmail-m_1824648184340473618m_-7991811479708318852moz-txt-link-abbreviated"
href="mailto:till.adams@fossgis.de" rel="noreferrer" target="_blank"
moz-do-not-send="true">till.adams@fossgis.de</a><br>
>>> <<a
href="mailto:till.adams@fossgis.de"
rel="noreferrer"
target="_blank"
moz-do-not-send="true">mailto:till.adams@fossgis.de</a>>>
wrote:<br>
>>><br>
>>> Dear CC!<br>
>>><br>
>>> I had some
minutes and started an *early*
prepare of the call for 2021.<br>
>>><br>
>>> I added this WIKI
page here:<br>
>>><br>
>>> <a
href="https://wiki.osgeo.org/wiki/FOSS4G_2021_Bid_Process"
rel="noreferrer"
target="_blank"
moz-do-not-send="true">https://wiki.osgeo.org/wiki/FOSS4G_2021_Bid_Process</a><br>
>>><br>
>>> Please check
carefully whether the dates
fit for you and of course for<br>
>>> other errors.<br>
>>><br>
>>><br>
>>> I will prepapre
the needed documents in the
next days and send them to<br>
>>> you.<br>
>>><br>
>>> Have a great day!<br>
>>><br>
>>> Till<br>
>>><br>
>>>
_______________________________________________<br>
>>> Conference_dev
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<div><font face="tahoma, sans-serif">Michael Terner</font></div>
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<div><font face="tahoma, sans-serif">(M) 978-631-6602</font></div>
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<pre class="moz-quote-pre" wrap="">_______________________________________________
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<pre class="moz-signature" cols="72">--
Cameron Shorter
Technology Demystifier
Open Technologies and Geospatial Consultant
M +61 (0) 419 142 254</pre>
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