[OSGeo Finance] Finance Report

[Ken Tamura]

We can setup a quarterly process/guidelines to help with the reporting that captures commitments that need to be reported for statement purposes.

In the future as funds permit, it would be recommended as the work requirements enlarge that resources should be allocated to perform some of the operations work (i.e., an office manager that can help with accounting and mailers, etc.).  Just my recommendation.


Ken Tamura
Geospatial Solutions of Autodesk, Inc.
415-507-8313 (w)    415-299-1704 (c)


-----Original Message-----
From: Tyler Mitchell [mailto:tmitchell.osgeo at gmail.com] On Behalf Of Tyler Mitchell (OSGeo)
Sent: Wednesday, July 09, 2008 10:01 AM
To: Dave McIlhagga (External)
Cc: Ken Tamura; Finance List; Frank Warmerdam (External)
Subject: Re: [OSGeo Finance] Finance Report

Hi Dave,

Yes future costs are not part of the 2007 reports, so these are
pretty much cash reports, (though at a quarterly scale there are a
couple accrued donations from sponsors).  As a snapshot of 2007 I
wouldn't expect 2008 commitments to be shown, but perhaps I should?
Additional contracts for GDAL were not let until 2008 I believe, so
that explains any missing ones there, but should that be in a 2008
outlook column?  I thought of adding a budget comparison column too.

The accrual approach is certainly something I'm still trying to get
used to.  I find it hard enough to keep up with updating cash
status.  Do I need to enter all upcoming costs into quickbooks - or
perhaps only ones over a certain cost threshold?  We have several
monthly costs, some that are under budget, etc. - so I guess we'd
have to do a cash-vs-accrual report to give a true cash picture too.
I'm feeling more and more like I need some professional help .. for
these financial things.

Tyler


On 9-Jul-08, at 9:23 AM, Dave McIlhagga wrote:

> Hi Tyler,
>
> I've been through the documentation - the one thing I'm not clear
> on is our cash vs income situation. I'm not certain -- but it seems
> like these numbers reflect the cash side rather than income? For
> instance -- there is significant income from project sponsors (for
> GDAL) but no indication of a liability for future contracting that
> OSGeo is on the hook for. There may be other examples like this
> that I'm not aware of.
>
> Could you provide some clarity on this? Although cashflow
> management is important -- for a clear view of health and
> sustainability of the organization (especially in an annual
> report), it's critical that our income statement and balance sheet
> be accurate.
>
> Thanks,
> Dave
>
>
>
>
> On 8-Jul-08, at 10:48 PM, Tyler Mitchell (OSGeo) wrote:
>
>> On 27-Jun-08, at 7:01 AM, Dave McIlhagga wrote:
>>
>>> In the meantime -- I will give the detailed information a review,
>>> and would ask other interested committee members to do the same.
>>> If possible I would ask that we have any questions about 2007
>>> financials from the committee posted through this mailing list by
>>> next Thursday. Given the Canadian and US holidays next week --
>>> that's probably going to be pretty tight as it is.
>>>
>>> We could then look to vote on a recommendation to the board
>>> concerning the financials early the week following.
>>
>> Any more thoughts or feedback?  If we have a board meeting this
>> week it would be nice to have the financials recommendation put
>> forward.
>

Tyler Mitchell
Executive Director
Open Source Geospatial Foundation
tmitchell at osgeo.org
P: +1-250-277-1621
M: +1-250-303-1831