[FOSS4G-Oceania] Venue and dates for next conference

[Edoardo Neerhut]

Good work on the calendar list Daniel and VUW sounds like an excellent
venue.
Agree with the others that locking in early will be best and a 2019 date
preferred. We should also reach out to the State of the Map Asia team when
it's decided and make sure they choose a different week as it will likely
be a similar date range.

On Mon, 3 Dec 2018 at 12:01, Martin Tomko <tomkom at unimelb.edu.au> wrote:

> I agree with Greg, and +1 for me for a ~ similar timeslot as this year.
>
> This is a period where universities have free capacity, and none of the
> potential clashes in the calendar outlined matter much.
>
> M.
>
> *From: *FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf
> of Greg Lauer <gregory.lauer at gmail.com>
> *Date: *Monday, 3 December 2018 at 11:49 am
> *To: *Daniel Silk <dwsilk at gmail.com>
> *Cc: *foss4g-oceania <foss4g-oceania at lists.osgeo.org>
> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>
>
>
> Although it is a busy time of year I think the third week of November is
> suitable
>
>
>
> - Uni term is finished
>
> - Dovetails into the South Pacific GIS and RS conference
>
> - Wellington weather!
>
>
>
> As most of the other conferences have not confirmed 2019 dates then we
> should take the lead.
>
>
>
> We can ignore Ozri, and the SSSI conferences are regional, so don't think
> there is much conflict. We may struggle with 'competing funds' to attend
> conferences but I don't think time of year will matter for that.
>
>
>
> I think it is important that we lock in the dates now, especially as
> attendees may need to add to next years budgets, international travel etc.
> For some international travel budgets may be more difficult to manage.
>
>
>
> I think the venue would work well - central location and enough space - do
> we have any idea of costs?
>
>
>
> Greg
>
>
>
> On Mon, Dec 3, 2018 at 10:06 AM Daniel Silk <dwsilk at gmail.com> wrote:
>
> Hi all
>
>
>
> Sorry I missed most of Friday's meeting due to a fire alarm in our
> building (which was set off by a water leak?!).
>
>
>
> This may seem a little premature without having sorted the governance
> arragements, but venues are filling up fast so I'd like your thoughts.
>
>
>
> I've been working on a 2019 Events calendar:
> https://docs.google.com/spreadsheets/d/1-bueIooYwUH6q8PQIH0J0Ou_KOpWhmJQl9Qa690z_Ao/edit#gid=57941525
>
>
>
> November is *the busiest* time of the year.
>
>
>
> I am wondering about two options:
>
> 1. Second half of October - but all of Oct is an exam period at VUW so
> maybe we can't get any of the seminar rooms during that time. Still
> possibly too close to every else that is happening in November?
>
> 2. Second half of February 2020 - I know, I know, it's too far away and
> not in 2019, but it seems way more of a gap in the current events calendar.
>
>
>
> It would be great to hear some input on these.
>
>
>
> Also, on venue, I met with Victoria University of Wellington last week and
> they are keen to assist in helping us host, under a similar arrangement to
> University of Melbourne this year.
>
>
>
> Their proposed venue is Rutherford House in their Pipitea Campus:
> https://goo.gl/maps/6Btd98ZGp492
>
>
>
> It has a 300 seat lecture theatre, a 150 seat lecture theatre, a 60 seat
> lecture theatre and a large number of seminar rooms (like 20 split across
> four levels??) that would suit for workshops. A few of the seminar rooms
> also have partition walls that can be removed and would allow a third,
> larger-than-60-seat space if we had 3 streams again.
>
>
>
> These rooms are accessed off a large foyer area on a mezzanine level that
> would be suitable for lunch and sponsor stands. The building was recently
> upgraded and has large windows wrapping all the way around, with views out
> over the historic Old Government Buildings and the Beehive (the executive
> wing of our Parliament). The main Wellington bus terminal is on one side of
> the building and the main Wellington railway station on the other side, so
> super convenient. It's about a 4 minute walk to the waterfront.
>
>
>
> They need some date ranges as soon as we can provide them in order to book
> us in.
>
>
>
> Thanks
>
> Daniel
>
>
>
>
>
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