[FOSS4G-Oceania] Collecting presentations from speakers

Thu Nov 15 20:57:59 PST 2018

HI guys,
I do not see a central place where we collect speakers presentations ( as a central point before the conference). Also, Cameron’s email implied that he will have all of his speakers using their own laptops.
That is fine, but I think it is good to collect the presentations before, if possible. I have created a subfolder in the drive in Presentations/Sessions. Should we share this link?
Martin

From: Alex Leith <alexgleith at gmail.com>
Date: Thursday, 15 November 2018 at 8:36 pm
To: Martin Tomko <tomkom at unimelb.edu.au>
Subject: Re: PLT/B/C lectern computer access

You’ll have a uni account. I think I can use my FrontierSI login.
On Thu, 15 Nov 2018 at 10:34 am, Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
How do you register office?  Did not realise this is needed.  Need to pay?  Ooops. Will check.
M.

On 15 Nov. 2018 7:25 pm, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
I have a dongle for my fancy dongle-life laptop, with HDMI and USB. So I think we're sorted.

I need to get Office registered on both laptops for the conference user. Can you check that on yours too, Martin?
I set up a user named FOSS4G SotM Oceana with a username 'conference' and password 'conference'.

I think wifi is my only unknown.

On Thu, 15 Nov 2018 at 01:55 Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
I just spoke to our IT support. As a backup, we have :
Username/pwd (same): “uomvisitor” on the built in desktops – this does not have internet access however. We cannot provide internet access to non-uni folk on those computers.
May be a good thing to keep this info, in case we need to use them. I also assume many people will not use internet during presentations ( I will discourage this, in the email to my speakers). It always ends up in troubles ☺

M.

From: John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>>

Date: Thursday, 15 November 2018 at 11:33 am
To: Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>>
Cc: Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>>
Subject: Re: PLT/B/C lectern computer access

I think that sounds right? If each of you can plug an HDMI cable into your laptop, or have the dongles for doing it, then I think we're on track. Thanks for taking care of this detail.

Oh also, I bought 3 presenter remotes that plug in via USB, do you both have USB jacks on your machines?

On Thu, 15 Nov 2018 at 11:27, Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
Ok, the situation as I see it:
We have 3 Macs (2 Alex, 1 MT), with:
2x Mac with HDMI port ( mine has the HDMI) – no dongles needed
1x USB-C, needs USB-C to HDMI dongle. If I read this correctly, this is what John bought. Correct?

So no need to buy anything?

Martin

From: Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>>
Date: Wednesday, 14 November 2018 at 11:45 pm
To: John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>>
Cc: Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>>
Subject: Re: PLT/B/C lectern computer access

I’m not going to have a chance to get one. Can I leave it with you, Martin?
On Wed, 14 Nov 2018 at 11:57 am, John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
Whatever dongles we need, let's buy them, they will come in handy this year and in the long term, no doubt. I bought 2: an HDMI to USB-C and a VGA to HDMI. Just in case. Thanks for handling this you guys.

On Wed, 14 Nov 2018 at 18:09, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
I have two different ones. One USB-c, with adapter, and one with a HDMI port.

I have a FireWire/lightning to VGA, which might be ok for yours.
On Wed, 14 Nov 2018 at 8:03 am, Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
As all mac,  it needs a dongle.  I need to check,  I may have one.  John,  can we get Mac dongles to hdmi?  Mine is an older whatever  (firewire??)  port, not a usb-c.
Alex,  yours?
M.

On 14 Nov. 2018 5:59 pm, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
I need to work on Tuesday, as we have a new person starting.

Perhaps at the icebreaker? I’ll get to the venue early on Wed and ensure they’re working. Does your laptop have HDMI? We need that and PowerPoint and that should be enough.
On Wed, 14 Nov 2018 at 7:57 am, Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
I was going to set it up with the guest,  but you are right,  can use mine.  Can add it when you bring the laptops,  maybe already on Tuesday?
M.

On 14 Nov. 2018 5:24 pm, John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
OK awesome, so can I leave it with you guys to bring those and arrange to have them running in the 3 rooms on Wednesday morning? Isabel will be there to help troubleshoot.

We have a general wifi login here<https://docs.google.com/document/d/1dhblpSrAUVpmm-Dz_DpT7sfvcQjFg22gA9Doy45x4GM/edit#heading=h.avq6lsyxri8s> but yeah maybe Martin's wifi login will be less likely to get throttled.

Thanks guys, much appreciated :)

On Wed, 14 Nov 2018 at 17:21, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
Can we use your login for wifi, Martin?

I’ll mess around today and make sure that creating a conf user works ok.
On Wed, 14 Nov 2018 at 7:19 am, Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
I have a macbook I could bring too.
M.

On 14 Nov. 2018 5:17 pm, John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
We have an AV tech, there's no provision for hiring gear though.

On Wed, 14 Nov 2018 at 17:15, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
Hi All

I have two MacBooks that I can set up with a conference login. They should have PowerPoint and video codec and all that. That leaves a need for one more.

Do we have AV support though? Can we hire through them?

Cheers,
On Wed, 14 Nov 2018 at 7:11 am, John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
Hmm OK, I don't think it's going to be practical to have 45 speakers all with their own laptops and expect everything to go smoothly.

Yeah let's not use your login, I wouldn't use mine for something like that!

Looping in Alex on this - Alex, do you think you can arrange to have laptops in the sessions?

On Wed, 14 Nov 2018 at 16:55, Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
Hi John,
There is no access to the computers. There used to be guest logins, but they do not exist anymore, apparently – this is what the lecture capture people told me. Speakers need to use their own laptops. I will have my laptop there if that helps ,or could bring one more (mac). But I do not think we will be able to get the guest password – I thought I have communicated this, and I also considered this as a nice to have.
Frankly, I have never been at a conference that took care of tech for the speakers – with the exception of keynotes.

We can just ask the speakers to use own tech. But each session chaior should have a laptop there, and we could use that. How does that sound?
Alternatively, I can log in as myself, but I am not allowed to give my login to anyone…
Martin

From: John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>>
Date: Wednesday, 14 November 2018 at 4:49 pm
To: Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>>
Subject: PLT/B/C lectern computer access

Hey Martin, apologies if we've covered this before, I'm juggling a few things and can't recall where we got to with this.

Just met with Isabel (our AV tech) and Neil (our videographer) at Old Arts. All is looking great from a tech point of view!

Isabel said: to get access to the lectern computers we need to arrange a temporary login, and internet access needs to be explicitly arranged for that login.

Nobody has reliably organised laptops for the 3 lecture theatres yet, and I don't think Alex is keen to do it, so I think we need to make sure the lectern computers are available.

She thought you would be able to arrange this through the booking system. Do you know if we have this, or if you can arrange it?

Doable?
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Alex Leith
0419 189 050
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Alex Leith
0419 189 050
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Alex Leith
0419 189 050
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Alex Leith
0419 189 050
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Alex Leith
0419 189 050
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Alex Leith
0419 189 050
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Alex Leith
0419 189 050
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