[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 21
Alex Leith
alexgleith at gmail.com
Mon Sep 21 15:27:21 PDT 2020
Hey Folks
I'll reply here to clarify a few things:
- Tickets in Australia are for an Australian service and as such, will
need to include GST.
- Known expenses can be paid by Alex, Trisha or Greg (contact Alex as
treasurer) over the phone on a debit card if there's an invoice, otherwise,
please collect receipts and send a reimbursement request to Alex
- All expenses need approval from Jonah as the Conference Chair
Cheers,
Alex
On Mon, 21 Sep 2020 at 13:21, Jonah Sullivan <jonahsullivan79 at gmail.com>
wrote:
> You can find the meeting agenda here
> <https://docs.google.com/document/d/1WAwzPPIPx9QvPU2gqvIGai6WyU_C_10phIvrAeGXt1s/edit?usp=sharing>,
> or below.
>
> Watch out for a few messages coming soon:
>
> - email "call for presentations" via mailchimp list
> <https://foss4g-oceania.us17.list-manage.com/subscribe/post?u=26f3c80da46835144592b59b6&id=3d38178ba0>
> - short tutorial on making a hub website from Hamish
> - website improvements (especially the description of the conference)
> - conference logo assets
>
> FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 21
> Attendees
>
> -
>
> Greg Lauer
> -
>
> Julie Callebaut
> -
>
> George Corea
> -
>
> Dawn Hendrick
> -
>
> Rafael Molina
> -
>
> Hamish Cambpell
> -
>
> Henry Walshaw
> -
>
> John Bryant
> -
>
> Edoardo Neerhut
> -
>
> Carrol Chan
> -
>
> Salote Baleisuva
> -
>
> David Garcia
>
> Apologies
>
> -
>
> Outstanding actions:
>
> -
>
> ACTION: Jonah to send out meeting minutes, and invitation to next
> meeting in a fortnight.
> -
>
> ACTION: LOC to reconfigure the prospectus for the hubs to use
> -
>
> ACTION: LOC to edit Sponsorship part of website issue link
> <https://github.com/foss4g-oceania/foss4g-sotm-oceania-2020/issues/33>
> -
>
> ACTION: LOC update website map with each hub
> -
>
> ACTION: LOC to create Tito events (populated with event details for
> each hub by hub managers)
>
> Agenda
>
> -
>
> Sponsorship
> -
>
> Budget
> -
>
> Prospectus
> -
>
> Old Sponsorship Prospectus
> <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
> -
>
> Logistics
> -
>
> Event Funding
> -
>
> Known expenses can be disbursed by OSGeo Oceania before payment
> -
>
> Then reconciled after the event
> -
>
> Tickets (via Tito) will go to OSGeo Oceania and then disbursed
> after the event
> -
>
> Tax
> -
>
> NZ tax not required (under the threshold)
> -
>
> AU further clarification required
> -
>
> ACTION: Greg to resolve Australian GST question
> -
>
> Call for presentations
> -
>
> Centralised?
> -
>
> Information required?
> -
>
> ACTION: LOC to send out a call for presentations
> -
>
> Nominate which hub you’d like to attend or present to
> -
>
> Could also become a part of an online resource
> -
>
> How long
> -
>
> Title
> -
>
> Live / recorded / in-person
> -
>
> Conference Website
> -
>
> https://2020.foss4g-oceania.org/
> -
>
> Hub website:
> -
>
> Perth website as a template
> -
>
> ACTION: Hamish to provide quick tutorial for hub websites
> -
>
> External services (meetup, eventbrite, etc)
> -
>
> ACTION: LOC to improve description of conference on the website
> -
>
> ACTION: LOC to set up a print-on-demand system for Conference
> Swag
> -
>
> ACTION: LOC to remove “online” from conference logo
> -
>
> ACTION: LOC to send link to logo assets folder
> -
>
> Ticketing:
> -
>
> Tito must be used for non-free events - email the distribution
> list to request a Tito event and access
> -
>
> Demonstration by Hamish
> -
>
> Timing
> -
>
> Meeting planner
> <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
> -
>
> 2 hours where we can have common content that is live and
> interactive. It will be late afternoon in Apia (2-4pm) and in the morning
> in Perth (9-11am).
> -
>
> Communications
> -
>
> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
> -
>
> Perth hub Google Drive docs
> <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
> (feel free to pilfer!)
> -
>
> Questions from hubs:
> -
>
> Will there be any financial assistance for hubs? [from Alex
> <https://lists.osgeo.org/pipermail/foss4g-oceania/2020-September/001480.html>:
> this really needs to be managed by the conference committee as a
> conference budget concern that is approved by the Board... the conference
> itself should be seeking funding, and allocate that to local venues, if
> it's appropriate. The Board can handle approving the financial model and
> making the transactions...]
> -
>
> Will OSGeo Oceania be able to sign venue contracts and pay
> deposit/booking fees? [from Alex
> <https://lists.osgeo.org/pipermail/foss4g-oceania/2020-September/001480.html>:
> Regarding signing contracts, I think that if there is a contract
> that needs to be signed, that it should be our organisation and not an
> individual that takes on the risk, but it'll be a lot of work doing due
> diligence on 10-20 different contracts with venues! Still, if this is the
> model that the conference committee chooses, then the Board can make it
> work.]
> -
>
> Will there be the possibility of using existing registration
> infrastructure (Tito)? [YES]
> -
>
> When will we have the schedule for streamed content?
>
> _______________________________________________
> FOSS4G-Oceania mailing list
> FOSS4G-Oceania at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>
--
Alex Leith
m: 0419189050
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