<div dir="auto"><div>Hi, </div><div dir="auto"><br></div><div dir="auto">I am also still away so an apology for today. All back to normal from next week. </div><div dir="auto"><br></div><div dir="auto">+1 for code of conduct and expectations </div><div dir="auto"><br></div><div dir="auto">My input: I have been a volunteer (and also supervised the volunteers) at a number of conferences. Never did I play for a ticket as a volunteer. Just had to pay any additional expenses (like accommodation or travel). There were always set expectations so you knew exactly what it was when applying if it. In particular about time commitments: as a volunteer you need to be available for a certain number of hours (for the long conferences) or available for the majority of the shorter ones 1-3 day conference.</div><div dir="auto"><br></div><div dir="auto"> Volunteers always got there early to set up and stayed late to clean up/ set down, but during the day there was often an option to get some time off to see a session you particularly wanted to see and volunteers took it in turns during the quiet spells to go see sessions so they felt like they saw some of the event - which I think is also important. I certainly wouldn't have volunteered for any of the conferences if I didnt have at least an opportunity to see some of it and socialising too (why bother volunteering your time otherwise?). B<span style="font-family:sans-serif">ut of course you were always 'on call' if needed during these times.</span></div><div dir="auto"><span style="font-family:sans-serif"><br></span></div><div dir="auto"><span style="font-family:sans-serif">Not sure about legal and insurance etc but that does sound like it should probably be looked into too.</span></div><div dir="auto"><span style="font-family:sans-serif"><br></span></div><div dir="auto"><span style="font-family:sans-serif">Sarah</span></div><div dir="auto"><br><br><div class="gmail_quote" dir="auto"><div dir="ltr">On Fri., 20 Jul. 2018, 08:24 Philip Mallis, <<a href="mailto:philip.mallis@unimelb.edu.au">philip.mallis@unimelb.edu.au</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal">Hi all,</p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">I agree that volunteers shouldn’t need to pay provided that their access is limited, and Adam’s suggestion below seems a sensible one.</p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">I added both of these items for discussion at today’s committee meeting (I’ll be an apology). For what it’s worth, I think we need a code of conduct/expectations for volunteers, as well as discussion about any legal obligations that we
may have (I’m not sure about that one).</p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Thanks,</p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Philip</p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<hr style="display:inline-block;width:98%">
<div id="m_3089283822238129273divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> FOSS4G-Oceania <<a href="mailto:foss4g-oceania-bounces@lists.osgeo.org" target="_blank" rel="noreferrer">foss4g-oceania-bounces@lists.osgeo.org</a>> on behalf of adam steer <<a href="mailto:adam.d.steer@gmail.com" target="_blank" rel="noreferrer">adam.d.steer@gmail.com</a>><br>
<b>Sent:</b> Thursday, July 19, 2018 1:21:34 PM<br>
<b>To:</b> John Bryant<br>
<b>Cc:</b> <a href="mailto:foss4g-oceania@lists.osgeo.org" target="_blank" rel="noreferrer">foss4g-oceania@lists.osgeo.org</a><br>
<b>Subject:</b> Re: [FOSS4G-Oceania] Fwd: student/volunteer pricing</font>
<div> </div>
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<div>
<div dir="ltr">hi all
<div><br>
</div>
<div>I don’t think volunteers should pay, we can wear the catering costs.</div>
<div><br>
</div>
<div>I think volunteers should get a t-shirt they can wear to identify them as helpers; then take home.</div>
<div><br>
</div>
<div>I can see how there might be a call for some rules around that, ie what about people who volunteer for one session vs a full day? or one session vs both days? what about workshops?</div>
<div><br>
</div>
<div>Maybe a full day is the minimum? ie you sign up for a session, but for the rest of the day if you’re there and in your volunteer t-shirt you’re on duty to help attendees and /or help out at the rego desk; and manage slipping in and out of sessions among
your cohort of volunteers on the day.</div>
<div><br>
</div>
<div>?? my .02, keep the ball rolling!</div>
<div><br>
</div>
<div> <br>
</div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr">On Thu, 19 Jul 2018 at 12:49, John Bryant <<a href="mailto:johnwbryant@gmail.com" target="_blank" rel="noreferrer">johnwbryant@gmail.com</a>> wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr">Hi all,
<div><br>
</div>
<div>Bringing this into the committee for discussion. A few weeks ago<span style="font-size:small;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline"><span> </span>it was suggested that student
volunteers won't be able to afford the pricing @ $200... so need to perhaps revisit this.</span><br>
<div class="gmail_quote">
<div dir="ltr"><br>
</div>
<div>John</div>
<div dir="ltr"><br>
From: <strong class="gmail_sendername" dir="auto">Martin Tomko</strong> <span dir="ltr">
<<a href="mailto:tomkom@unimelb.edu.au" target="_blank" rel="noreferrer">tomkom@unimelb.edu.au</a>></span><br>
Date: Thu, 19 Jul 2018 at 11:52<br>
Subject: Re: student/volunteer pricing<br>
To: Alex Leith <<a href="mailto:alexgleith@gmail.com" target="_blank" rel="noreferrer">alexgleith@gmail.com</a>>, John Bryant <<a href="mailto:johnwbryant@gmail.com" target="_blank" rel="noreferrer">johnwbryant@gmail.com</a>><br>
Cc: Sarah Goodwin <<a href="mailto:sarah.goodwin@monash.edu" target="_blank" rel="noreferrer">sarah.goodwin@monash.edu</a>>, Philip Mallis <<a href="mailto:philip@philipmallis.com" target="_blank" rel="noreferrer">philip@philipmallis.com</a>><br>
</div>
<br>
<br>
<div lang="EN-AU" link="blue" vlink="purple">
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<p class="MsoNormal"><span lang="EN-GB">John, all,<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">I agree volunteers are a workforce here, and the least we can do is to get them in for free.<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">That said, we should – if we want to be cautious – make sure we only seek as many volunteers as we really need ( and this can be relaxed later, if we are faring very well with rebgistrations).<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">So, how many. FTE do we need? I can think of: registration desk for 4 days, 1x person per each parallel session (microphones, etc), and maybe a spare 1 for swaps, and 2 people to run around on the workshop/codesprint
day? Is that then 4+3*2+2+2*2=16 FTE? So avg 4 people per day, more on main conference days. Is this too many?<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">What are the costs/loses from volunteers? We should provide them with catering, but maybe no swag ( but possibly a T-shirt) – so a cost of about $1500 at a guesstimate. Can we see whether we can pad this if our sponsoring
goes particularly well?<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">M.<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB"><u></u> <u></u></span></p>
<div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Alex Leith <<a href="mailto:alexgleith@gmail.com" target="_blank" rel="noreferrer">alexgleith@gmail.com</a>><br>
<b>Date: </b>Thursday, 19 July 2018 at 11:32 am<br>
<b>To: </b>John Bryant <<a href="mailto:johnwbryant@gmail.com" target="_blank" rel="noreferrer">johnwbryant@gmail.com</a>><br>
<b>Cc: </b>Martin Tomko <<a href="mailto:tomkom@unimelb.edu.au" target="_blank" rel="noreferrer">tomkom@unimelb.edu.au</a>>, Sarah Goodwin <<a href="mailto:sarah.goodwin@monash.edu" target="_blank" rel="noreferrer">sarah.goodwin@monash.edu</a>>, Philip Mallis <<a href="mailto:philip@philipmallis.com" target="_blank" rel="noreferrer">philip@philipmallis.com</a>><br>
<b>Subject: </b>Re: student/volunteer pricing<u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">The way I see it, if a student volunteer is only helping out, then they shouldn't pay.
<u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">If they want to help out a bit, and see the conference too, then they should pay.<br>
<br>
I've never had volunteer pricing before... never needed volunteers. We've had student pricing, though, and I think our price is cheap for that. But I guess it's not student pricing, it's "student volunteer" pricing, so it's different.<u></u><u></u></p>
</div>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<div>
<p class="MsoNormal">On Thu, 19 Jul 2018 at 07:11 John Bryant <<a href="mailto:johnwbryant@gmail.com" target="_blank" rel="noreferrer">johnwbryant@gmail.com</a>> wrote:<u></u><u></u></p>
</div>
<blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0cm 0cm 0cm 6.0pt;margin-left:4.8pt;margin-right:0cm">
<div>
<p class="MsoNormal">Hey folks, <u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">A few weeks ago it was suggested that student volunteers won't be able to afford the pricing @$200. I'm wondering if we should revisit this?
<u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">I've added it as an agenda item for this week's meeting - I thought we could perhaps have a brief discussion about it then, to understand the dimensions of the issue, and then take the discussion to an email thread. Does this sound like
a good idea?<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Cheers<u></u><u></u></p>
</div>
</div>
</div>
<div>
<div>
<div>
<p class="MsoNormal">John<u></u><u></u></p>
</div>
</div>
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</blockquote>
</div>
<p class="MsoNormal">-- <u></u><u></u></p>
<div>
<div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal">Alex Leith <u></u><u></u></p>
<div>
<p class="MsoNormal">0419 189 050<u></u><u></u></p>
</div>
</div>
</div>
</div>
</div>
</div>
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<div><br>
</div>
-- <br>
<div dir="ltr" class="m_3089283822238129273gmail_signature" data-smartmail="gmail_signature">
<div dir="ltr">
<div>Adam Steer<br>
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+61 427 091 712<br>
skype: adam.d.steer</div>
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