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<p class="MsoNormal"><span lang="EN-GB">I do not have specific feedback, except that we should certainly not overstretch. We are doing more than most conference I know of. Usually for conferences of 250-300 attendees there are only about 2-3 sponsored travel
awards, so this is already huge. I would be cautious.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">M.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">FOSS4G-Oceania <foss4g-oceania-bounces@lists.osgeo.org> on behalf of Alex Leith <alexgleith@gmail.com><br>
<b>Date: </b>Tuesday, 24 July 2018 at 9:09 am<br>
<b>To: </b>John Bryant <johnwbryant@gmail.com><br>
<b>Cc: </b>"foss4g-oceania@lists.osgeo.org" <foss4g-oceania@lists.osgeo.org><br>
<b>Subject: </b>Re: [FOSS4G-Oceania] Travel grant program - call for ideas<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hi All <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Considering we have ~$4 k in our budget, I think we need to put our ceiling on support at $3 k from our budget.<br>
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I think that the document looks good, perhaps needs a bit of alignment, as it says 10 attendees and 20 workshop tickets, then says that we could fund 7 places, which would result in maybe 7 tickets and 14 workshop places.<br>
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What I suggest is that we submit a proposal that asks for $3 k from OSGeo, and if that's approved, we work out more finer details about implementation.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Cheers,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Alex<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Mon, 23 Jul 2018 at 11:58 John Bryant <<a href="mailto:johnwbryant@gmail.com">johnwbryant@gmail.com</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Thanks a lot Adam, this is looking great! +1 for Friday deadline, let's get this out the door so we can put it into effect :)
<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">A couple of things:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">1) On numbers of conf passes and our contribution. Right now we're estimating ~10 conf regos, ~20 workshop passes. I reckon we should include the dollar value of these in our contribution, in addition to the Good Mojo cash contribution,
ie:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">10 conf regos @ $400 = $4000<o:p></o:p></p>
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<p class="MsoNormal">20 workshop regos @ $100 = $2000<o:p></o:p></p>
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<p class="MsoNormal">Cash from Good Mojo = $3000<o:p></o:p></p>
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<p class="MsoNormal">Total Contribution = $9000<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">2) The other thing this raises is - we haven't accounted for the TGP conf & workshop regos in our budget. The workshop regos probably don't incur that much incremental cost, since we have a fair bit of space in the workshop rooms and they
probably won't displace paying attendees at a 1:1 rate, so we're just looking at the cost of catering for 10 ($400) +
<i>maybe </i>$300 in workshop registration income. Conservatively, ~$700.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">But the conference registrations would be a bigger hit. Hopefully we can source some of these registrations from Good Mojo (donated and/or surplus regos), but we don't have any there yet.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Supposing we don't actually hit the absolute maximum capacity for the venue, and we aren't using regos from the full-price pool for TGP attendees, the theoretical cost of these TGP regos can be brought down to about $2250 (more or less,
depending on how you do the math).<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">So... need to figure out where that extra $3000 is coming from. I feel there is potential to raise more awareness (and $$) for the Good Mojo program - but only if we really start working it.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">The other way to look at it is this:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Estimated cash cost of our proposed TGP contribution: ~$6000<o:p></o:p></p>
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<p class="MsoNormal">Current total amount of Good Mojo cash + surplus sponsorship: ~$4090<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">There are other things we should potentially consider for Good Mojo too, eg. women's breakfast, so there's currently a shortfall. I'm optimistic we can cover this by pushing hard on sponsorship, but there are no guarantees.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>So, we're going out on a bit of a limb here by committing to the TGP as it stands - are we happy to do this, based on us continuing to bring in additional sponsorship and/or Good Mojo contributions?</b><o:p></o:p></p>
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<p class="MsoNormal">_______________________________________________<br>
FOSS4G-Oceania mailing list<br>
<a href="mailto:FOSS4G-Oceania@lists.osgeo.org" target="_blank">FOSS4G-Oceania@lists.osgeo.org</a><br>
<a href="https://lists.osgeo.org/mailman/listinfo/foss4g-oceania" target="_blank">https://lists.osgeo.org/mailman/listinfo/foss4g-oceania</a><o:p></o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Alex Leith <o:p></o:p></p>
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<p class="MsoNormal">0419 189 050<o:p></o:p></p>
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