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<p>+1<br>
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<div class="moz-cite-prefix">On 30/10/18 3:12 pm, John Bryant wrote:<br>
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<blockquote type="cite"
cite="mid:CAHY5hn-w1UKy8QC6OzqG==Akn8xA_xcZ58JZKFmLYBMQmwzNDg@mail.gmail.com">
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<div dir="ltr">Hi all,
<div><br>
</div>
<div>I've been running around a fair bit over the past few
weeks, pulling together the information we need about A/V at
the venue. The Uni has some excellent equipment in place,
and nearly all of our needs are met without any additional
expenditure.</div>
<div><br>
</div>
<div>There are 2 items I'd like to get approval for spending
money on though:</div>
<div>
<ol>
<li><b>An on-site Uni-supplied A/V tech to be present to
help immediately resolve any technical issues</b>.
Without this, we have the option of calling the Uni help
desk, and A/V issues will be resolved in due course.
However, we have a tight schedule, and an A/V issue
could cause a major disruption. Also, for a significant
part of the program, we'll be running in 3 rooms, so 3x
the risk of something going wrong. To have a dedicated
A/V tech on site will cost something in the range of
$1000-1400 for the 2 days.</li>
<li><b>Additional microphones in Theatres B & C</b>.
The secondary rooms (B & C) only come equipped with
a single lapel mic, no handheld mics. This means that
session chairs & presenters would have to share a
lapel mic, and there are no handheld mics for the
audience to ask questions. This is especially
problematic for the video recording, which relies on the
built-in PA system for the audio, but could also present
problems for people with hearing difficulties. There is
an easy solution: an on-campus company called
AVMelbourne can provide extra A/V equipment, which in
this case would involve installing an additional
microphone kit in the 2 rooms for the 2 conf days,
giving us 2 lapels & 2 handheld mics in each room,
which would be plenty. They've quoted $1200 for this
service.</li>
</ol>
<div>The Public Lecture Theatre comes supplied with 1 lapel
mic and 2 handheld mics, so should be OK as is. We have
the option of getting additional mics installed for the
panel session, but I've asked around a bit and people seem
to be OK with 1 lapel & 2 HH for that session.</div>
</div>
<div><br>
</div>
<div>The current budget already has $1000 for '<i>Audio visual
equipment & labour</i>', so the total impact of this
proposal is to increase that budget item by to $1600.</div>
<div><br>
</div>
<div>So, the motion is: </div>
<div><b><br>
</b></div>
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<div><b>We increase the <i>Audio visual equipment &
labour</i> expense in the budget by $1600 to cover the
incremental cost of: 1) a Uni A/V person on site during
the conference days, and 2) additional microphones in
the secondary presentation rooms during the conference
days.</b></div>
<div><b><br>
</b></div>
</div>
</blockquote>
<div>I know I would sleep a bit easier with these in place, so
obviously a +1 from me. We have a very healthy budget surplus
to draw from.</div>
<div><br>
</div>
Cheers
<div>John</div>
</div>
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</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Cameron Shorter
Technology Demystifier
Open Technologies and Geospatial Consultant
M +61 (0) 419 142 254</pre>
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