[Foss4g2008loc] Contact list & Gantt chart for progress

Mon Jan 21 03:35:06 EST 2008

Thanks for the response Petro.
You will need the free and OS program Gantt Project to open the project
file which I have attached. I have tried to export as an MS project
file, unfortunately this just gives errors during export.
Or an alternative ... little longer unless someone can help come up
with an alternative.. 
- perhaps you select the tasks you want updated and send me the info
which could be on things like:
progress to date, new start and end dates or change in resource person
or dependency on other tasks.

Thanks
Regards,

Daina

>>> petro at peoplesa.co.za 01/21/08 6:10 AM >>>
Dear Daina,

Thank you for all the input on the Gantt chart-I agree it is a good way
of
seeing the big picture and everyone's involvement and it will work well
if
we all update and comment as work progresses.
Is there a way to add a next due date ?How do we update our tasks
though,I
am unable to add comments etc?

Regards
Petro

-----Original Message-----
From: foss4g2008loc-bounces at lists.osgeo.org 
[mailto:foss4g2008loc-bounces at lists.osgeo.org] On Behalf Of Daina
Mudimbu
Sent: 18 January 2008 02:02 PM
To: dawn.newman at gauteng.gov.za; foss4g2008loc at lists.osgeo.org 
Subject: Re: [Foss4g2008loc] Contact list & Gantt chart for progress

Greetings to all and wishing you the greatest successes in 2008.

Hi Dawn,
I agree coordination is crucial. My comments ...
1. Will a list with all the companies and ministries/depts to be
approached be that sensitive too... contact names need not be shown
for
govt depts and the public office bearers if they are believed to be
sensitive.

2. Do we have a plan for the foreign based companies/institutions or
their head offices that our counterparts from the OSGeo side would
possibly have a greater influence over? i.e. is the prospectus being
mailed to them too and will it be practical for communication with
them
to be only through yourselves?

Then to All,
Is anyone using the Gantt chart we drafted... a number of target dates
in there may need to be checked (find attached):
1. date for securing all sponsorship was 3 March 2008.
2. for registering all exhibitors 3 March 08
3. Workshops and labs registration finalised 3 March 08
4. Finalisation of Conference topics 15 Jan 08

A number of calls had been scheduled to have opened in Nov 07 i.e. for
papers, for workshops and labs.

What progress can I indicate on the chart and what time
frames/deadlines/ milestones need to move or be added??

Personally its really a challenge to see where we are in comparison to
where we want/had planned to be without tracking and chasing all our
tasks and updating the chart... I've had no contributions to the chart
save from Gavin since the Nov call. If its not going to work for us
then
perhaps we can drop it altogether... please LOC can you advise on how
we
want to proceed/ if we want to proceed with tracking of tasks using
the
Gantt chart or are we using another method?

Thanks

Regards,

Daina

Daina Mudimbu
GIS Specialist
Ehlanzeni District Municipality
P.O. BOX 3333, Nelspruit 1200, South Africa
Tel: Direct line +27 (0)13 759 8616
Tel: Switchboard +27 (0)13 759 8500 extn. 8616
Mobile: +27 (0)82 8807571
Fax Number : 0866954056	
Email: dmudimbu at ledc.co.za 

GISSA Mpumalanga
www.gissa.org.za 

>>> dawn.newman at gauteng.gov.za 01/18/08 11:38 AM >>>
Hi everyone

Magda and I have a database we are working on.

Some government policies prohibit the provision of various government
offices contact lists so not everyone might be there for your liking.

Once everything is on track with Magda's database it will be sent out
for you.

For those who want to contact people personally, may I suggest Magda
and
I send out the letters and maybe you can follow up with "Your
contacts"
as to whether they have received the letters etc.?

I am sure it can be appreciated that when working with the volume we
intend to we cannot having people trying to organize sponsorships,
exhibitors details, presentation information etc. (all the relevant
hats
on the LOC) via different avenues and channels, we need it to be
through
the people earmarked to ensure we don't do things double or end up
creating a spaghetti bowl effect.

To those who have given through contact details to add to the list.
Thanx a mill.  It is appreciated.

No disrespect meant to anyone with above mentioned suggestion.

Thank you Wilhelm for the advice to follow up telephonically.  It is
taken to heart and will be done.

Warm regards for a wonderful weekend ahead.

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